The Procurement officer is responsible for overseeing and managing procurement activities, ensuring timely collection of Performa invoices, evaluating procurement proposals, facilitating purchases, monitoring tenders, and preparing reports. This role plays a crucial part in optimizing procurement processes while ensuring compliance with organizational policies and regulations.

Required Number: 1

Duties and Responsibilities:

• Collect Performa invoices for necessary procurements to ensure timely submission and approval.

• Ensure compliance with procurement policies and procedures in the collection and analysis of perform invoices.

• Coordinate with the procurement committee to open, analyze, and submit collected performs for decision-making.

• Ensure that approved procurement items are purchased within the specified timeframe.

• Work closely with the finance team to ensure the timely release of purchase funds.

• Follow up on the procurement process to ensure that purchases are made in accordance with the approved procurement plan.

• Support in the bids Evaluations/ analysis for all purchases

• Maintain up to date records for all procured goods and services supporting documentation: purchase requisitions, quotations, bid evaluations, purchase orders, due diligence checks/reference checks, Tender summary and related documents

• Monitor and execute tender processes, ensuring compliance with legal and regulatory requirements.

• Prepare bidding documents, facilitate bid openings, and evaluate proposals in coordination with relevant stakeholders.

• Liaise with suppliers and vendors to ensure competitive and fair bidding.

• Prepare procurement reports detailing procurement activities, supplier evaluations, and budget utilization.

• Maintain accurate and up-to-date procurement records for audit and reference purposes.

• Provide periodic updates to management regarding procurement status and challenges.

Job Requirement:

Qualifications & Experience:

• Bachelor's degree in Procurement, Supply Chain Management, Business Administration or a Pharmacy, Laboratory Technology related field.

• Minimum of 3-4 years of experience in procurement, purchasing, or supply chain management.

• At least 1–2 years in a procurement position role, preferably in laboratory, hospital or healthcare setting

• Strong understanding of procurement policies, tendering processes, and contract management.

• Knowledge of financial and legal aspects related to procurement.

• Proficiency in Microsoft Office applications. Skills & Competencies:

• Strong negotiation and vendor management skills.

• Excellent organizational and time-management abilities.

• Ability to analyze procurement data and make informed decisions.

• Strong attention to detail and accuracy in documentation.

• Good communication and interpersonal skills to liaise with suppliers and internal teams.

• Ability to work under pressure and meet deadlines.

How to Apply:

Apply using THIS LINK