Main Purpose/Job Summary:-

Planning, coordinating and monitoring all logistics related activities in the project or capital and providing support to medical assistance activities, according to MSF protocols and standards in order to ensure an optimal running of the project

Duties and Responsibilities:

• Assisting the Project Coordinator or Logistics Coordinator in the definition and follow-up of logistics activities in the project or capital, in conjunction with other medical project managers in order to identify and give a response to the needs of the targeted population

• Ensuring and monitoring the implementation of logistics/technical activities in the project / capital including the following: 

• Logistics: (construction, transport of goods and staff, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, communications, installation and maintenance of functional office space(s) and lodging facilities for international staff in adequate living conditions)

• WHS: implementation of water, health and sanitation activities

• Supply: implementation and maintenance of an appropriate supply chain for the project

• Implementing all administrative related activities linked to logistics (orders, insurances, vehicle contracts, etc.).

• Participating in the planning and implementation, together with the Logistics Coordinator, the Project Coordinator and the HR Coordinator, the HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the logistics staff in the project / capital in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities.

• Ensuring technical reference for all logistics/technical issues in the project and providing coaching to logistics staff under his/her responsibility. Ensuring all staff in the Project is properly briefed about use of communication tools (handsets, HF/VHF, etc.).

• Defining and monitoring technical aspects of the project risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the project security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of security rules and reporting to the Project Coordinator any problem that may arise. For this purpose, the Project Logistics Manager will have to create an appropriate environment to facilitate security exchange of information.

• Participating in monthly reports according to guidelines

MSF Section/Context Specific Accountabilities

Ensure the following Technical related activities under  his/her supervision results in optimal service for the project:

• Ensure that vehicle, energy, security, maintenance and communication policies and procedures are well documented, regularly updated, understood and adhered to by project mechanics, drivers, passengers and management staff.  This may involve drafting additional policies and procedures where there are gaps, and/or provide additional trainings where needed.

• Responsible for timely completion of reporting tools

• Maintains updated total inventory overview of vehicles, generators and radio communication equipment and other technical assets of the project, assuring proper documentation as per Log admin Kit.

• Monitors logbooks and vehicles movement sheet of drivers on a weekly basis; compiles and submits monthly report of maintenance cost summary, fuel usage, distance travelled analysis and submits with recommendations to direct supervisor and Coordination functional line.

• Supervise (and assist in) the installation, maintenance and repair requirements of equipment and installations (IT equipment, communication equipment, generators, AC, cold chain, chargers/invertors, batteries, cabling, lightening..) efficiently and effectively at times liaising with coordination functional lines.

• Make sure that MSF houses, compounds, warehouses, offices and all premises are in good condition and well maintained.

• In charge of safety for all compounds, warehouses (electrical, fire, …)

• Staff supervision. 

Supply Department:

• Coordinate with Dep Logco-Supply and Pharma-co/Medco in close collaboration with project MTL to ensure timely stock movements  and plan Air/Road cargo movements accordingly. 

• Closely monitor Amhara med stock (especially near expiries) and collaborate with Dep-Logco supply/Mission Supply Chain Manager to propose list of items available for donations to avoid expiries and reduce overstock. 

• Closely monitor international order overview (pipelines 4M, 8M & 12M) to keep MTL  and other departmentsaware of international cargoes ETA and list of items for them to plan med/log activities accordingly. 

• In-respect of international cargoes reception, Keep Dep Logco-supply&Mission Supply Chain Manager aware of project need with specified quantity of certain items and available storage space in Med/Log warehouse.

• Take lead on monthly Med/supply meeting to conduct TSR Analysis to identify Ruptures/Forecasted Ruptures, Expiry before consumption & Overstock. 

• Take lead on Physical stock count as per defined timelines of each 4M cycle, making sure counting sheets and discrepency reports shared with Logco-Supply & Project Coordinator.

• Colaborate with Mission Supply Chain Manager (Addis) for ongoing Log orders (Local purchases) and identify estimated time of arrival in project to share detial with project relevent departements. 

• Ensure LSL (Logistics Standard List) is fully implemented and log stock analysed to minimize overstock 

• Ensure data quality for both Procurement and Warehouse management

Storage

• Guarantees the standardization of warehouse management of both medical and non-medical

Team management

• Manage, coach, and supervise the logistics team, including capacity building of supervisors.

 Security Implementation

• Under supervision of the Project Coordinator, implement the National Staff safety and security system 

• Participate and give  inputs in the preparation and revision of LSSP in the project.

• Support the Project Coordinator in identification and analysis of risk factors for security in the project area

• Scan the situation, identify risks, and recommend mitigation together with security responsible.

• No. of positions: 1(One)

• Place of work: Midr Genet/Abdurafi

• Position holder report to:-  Project Coordinator 

• Length of contract: (01 January to December 2026) with possibility of extension 

• Remuneration and Benefits:

  • Starting gross salary AS per the organizational salary scale 

  • Medical cover: as per the organization's policy

 Job Requirements

Requirements:- 

Education

• Technical diploma/TVET level 4 with Competency Certification (COC)/university degree, preferably as an engineer

Experience

• Essential at least two years of working experience in logistics related activities and at least one year of working experience in managerial profile

• Desirable previous experience with MSF or other NGOs

Languages                                   

• Mission language essential; local language desirable.

• Desirable criteria: Mission language.

Knowledge  

• Computer literacy

Competences

• People Management and Development L2

• Commitment to MSF Principles L2

• Behavioural Flexibility L3

• Results and Quality Orientation L3

• Teamwork and Cooperation L3

How To Apply

Interested applicants can submit their CV and application letter including photocopies of all supporting documents via THIS LINK.  please be informed that we do not accept applications in other forms.

Please Note that we only contact short-listed candidates and only short-listed candidates with the required documents are allowed to attend further assessment.

Sincerity of Declarations and Documents Submitted to MSF

Use of false documents to gain employment with MSF will lead to automatic cancelation from the recruitment process and if found after employment it will lead to termination.

We strive to promote, create, and maintain a safe organizational culture for all people who work for and with MSF OCA, including our partners. Moreover, we ensure that the workplace, wherever staff are located, is built on respect, tolerance, diversity, and inclusion that delivers a safe and respectful environment.

At Médecins Sans Frontières we are committed to ensuring diversity, equity, and inclusion within our organization and encourage qualified applicants from diverse backgrounds to apply.