Reporting to: Principal Attorney/Managing Partner

Mesfin Tafesse and Associates (MTA) Is a leading law office in Ethiopia providing high quality legal advisory services, from its Addis Ababa office. MTA’s practice areas include corporate and commercial law, project finance, banking, mergers and acquisitions, construction and real estate, taxation, employment and immigration, power and energy, mining, manufacturing and industries, IT and Telecom, civil society laws and dispute resolution. MTA’s vision is to be a legal service provider of first choice in Ethiopia, capable of providing world-class legal services, upheld by values of integrity, teamwork, and excellence.  We are members of the African Legal Network (ALN); a premier alliance of top-tier independent law firms in Africa. We have been consistently ranked as Band 1 Legal Service provider in Ethiopia by Chambers and Partners and Tier 1 law office in Ethiopia by Legal500 and IFRL1000. 

Our Office is looking for a reliable Office Manager with strong experience in management and finance. The Office Manager is responsible for the smooth day-to-day administrative and financial operations of the law firm. The role ensures that office systems, finances, compliance, and support services function efficiently, enabling lawyers to focus on legal work while management retains financial visibility and control.

Duties and Responsibilities:

A. ADMINISTRATIVE & OFFICE OPERATIONS

• Office Management

  1. Oversee daily office operations, facilities, utilities, equipment, and supplies.

  2. Manage office leases, service providers, maintenance contracts, and vendors.

  3. Ensure a professional, secure, and well-organized office environment.

• Human Resources Administration 

  1. Maintain staff records, attendance, leave tracking, and personnel files.

  2. Coordinate recruitment logistics, onboarding, and exit procedures.

  3. Administer payroll inputs, benefits, and staff welfare arrangements.

• Enforce internal office policies, code of conduct, and disciplinary procedures.

 Document & Records Management

1. Maintain administrative, financial, and corporate records (hard and soft copies).

2. Ensure filing systems comply with confidentiality and data-protection requirements.

3. Coordinate archiving and retrieval of firm records.

1. Procurement & Vendor Management

   1. Manage procurement of office supplies and services.

   2. Negotiate with suppliers to ensure cost efficiency.

   3. Maintain vendor contracts, invoices, and payment schedules.

B. FINANCIAL & ACCOUNTING FUNCTIONS (CORE FOCUS)

1. Billing & Revenue Administration

   1. Coordinate with lawyers on time recording, billing, and invoicing.

   2. Prepare draft invoices in accordance with engagement letters and fee structures.

   3. Track issued invoices, collections, and outstanding receivables.

   4. Follow up on overdue payments and prepare aging reports.

2. Expense Management

   1. Process staff reimbursements, disbursements, and office expenses.

   2. Verify expenses against approved budgets and firm policies.

   3. Maintain supporting documentation for all financial transactions.

3. Accounting & Financial Records

   1. Maintain accurate financial records, vouchers, and ledgers.

   2. Coordinate bank transactions, petty cash, and reconciliations.

   3. Liaise with external accountants, auditors, and tax advisors.

   4. Support preparation of monthly, quarterly, and annual financial reports.

4. Budgeting & Financial Control

   1. Assist management in preparing annual budgets and cash-flow projections.

   2. Monitor expenditures against budget and flag variances.

   3. Provide management with regular financial summaries and dashboards.

5. Compliance & Risk Support

   1. Ensure compliance with:

   • Tax, payroll, and statutory filing requirements.

   • Ministry of Justice/bar association and regulatory obligations affecting operations.

   1. Support internal controls to prevent errors, fraud, or financial mismanagement.

   2. Coordinate insurance policies (professional indemnity, office insurance, etc.).

6. Partner & Management Support

7. Prepare administrative and financial reports for partners’ meetings.

8. Assist in implementing firm policies, procedures, and operational improvements.

9. Act as a central coordination point between partners, lawyers, staff, and external service providers.

Job Requirements

QUALIFICATIONS

1. Bachelor or master’s degree in Business Administration, Accounting, Finance, or Management (preferred).3–7 years’ experience in office management, finance administration, or professional-services administration.

2. Prior experience in a law firm or professional services environment is a strong advantage.

SKILLS

1. Strong financial administration and organizational skills.

2. High level of confidentiality and integrity.

3. Proficiency in MS Excel, Word, and accounting/billing software and payroll processes.

4. Ability to work with lawyers and partners in a deadline-driven environment.

5. Attention to detail with the ability to handle multiple priorities.

6. Excellent written and verbal communication abilities in English and Amharic

7. Strong communication and follow-up skills.

8. Teamwork and ability to work independently.

How To Apply

Competent Applicants can attach their CV 

to hr@mtalawoffice.com. Please write the position name at the subject of your email.

Adress:  Off Bole Road, General Seare Mekonnen Avenue, Nisir Microfinance Building, 2nd Floor, Office No. 002, P.O. Box 8867, Addis Ababa, Ethiopia

For further information contact Tel: +251116672341/+251116672271/+251921562842/+251911991731/+251948017555