ACE Advisors is a women-owned and led an independent advisory firm that is dedicated to promoting innovation for better development outcomes and social change. Our firm brings a strategic cross-domain perspective with deep expertise in driving public-sector delivery capabilities and private-sector development by partnering with government, private-sector, and development partners. Highly efficient individual, and development partners as a change catalyst to transform investments and impact life and boldly embrace our core values of promoting equity,& inclusion professionalism, meticulousness, partnerships, and impact orientation. With our diverse team of experts and multi-sectoral outlook, we are strategically placed to provide bespoke services across sectors and industries.

Joining our team of experts as an Administrative Officer and Space Manager, you will be responsible for providing administrative, organizational, bookkeeping, and financial support to ACE Advisors. We are looking for an organized yet highly efficient with excellent problem-solving skills and attention to detail.

Key Responsibilities:

• Coordinate all aspects of office administration and oversee the smooth operation of ACE Advisors’ office and ACE CoLab (Coworking space) to ensure the office remains a welcoming and professional setting

• Closely coordinate with all team members any required operational requirements (travel bookings, workshops organizations, hotel, conference facilities, transportation, etc) to effectively execute projects

• Manage petty cash and payments including standing payments such as utility, rent, tax, etc.

• Maintain accurate records of expenses, and purchases with proper documentation

• Support HR functions and ensure the office policies are enforced and handle employee’s queries regarding office management issues

• Liaise and engage with stakeholders including vendors, and governmental offices for any licenses and permit-related issues to ensure compliance 

• Serve as the focal person to handle any maintenance, facility management, and run office errands

ACE Co-Lab Support 

• Overseeing space maintenance and utilization including functionality of infrastructures such as tables, chairs, conference room facility, internet, etc to ensure the office remains a welcoming and professional setting

• Identification and attraction of potential space users and clients 

• Supporting in design & coordination of events at the space incld client invitation, logistics arrangement, etc 

• Issuing client invoice and ensuring proper documentation 

• Provision of monthly reporting on users and sales for Finance and Senior Management

Job Requirements

Requirements: 

• 2-5 years of experience as an Office manager, administrative and operations assistant or finance assistant in a fast-paced environment

• A minimum of a BA Degree in Business Administration, Accounting, finance, or any other fields

• Excellent communication and customer handling with great interpersonal skills 

• Proficiency in Microsoft office packages (Excel, Word, PowerPoint, etc. ) & experience in Peachtree is a plus

• Excellent organization and time management skills with the ability to multi-task

• Ability to work under pressure independently as well as part of a team

How To Apply

Application Instructions 

Submit (i) a cover letter (one page) and (ii) a CV (maximum 3 pages) to info@aceadvisors.org by mentioning the position title in the subject line. 

Please DO NOT submit scans of certificates with your application. 

WOMEN are highly encouraged to apply. 

Only short-listed candidates fulfilling minimum set out requirements will be contacted