Position Title: Import Controller 

Locations: Head Office

Deadline: December 10, 2025

 Monitor the status of imports from the moment of request by the Internal Client (through Purchase Requisitions) until on-time delivery on site. By working closely with internal and external stakeholders. 

Duties & Responsibilities:

• Follow up and record PFI for imported items.

• Arrange/prepare insurance application.

• Arrange/prepare CAD or LC forms.

• Arrange bank approvals for foreign orders using the hard copy document. 

• Arrange bank approvals for foreign orders using the one window system. 

• Ensure receiving of orders to intended receiver.

• Arrange/Facilitate docs for payments (CPO to Custom, Premium to Insurance)

• Maintain all foreign transaction files per category and per file to enable easy traceability of orders! 

• Register foreign payments to enable calculate the total cost of the purchase per transaction.

• Collect receipts for payments related to foreign transaction and arrange settlements with finance. 

• Register PFIs, submit to bank for FC application and follow up FC approval process.

• settlement of payments with Suppliers and Finance Department

• Send signed order sheet when necessary to conform order placing, & to put production timeline at the supplier before Bank approval is sent out.

• Upload Bank Approval on Ibeshare, to trigger order follow-up by Ibecor. 

• Follow up on Purchase Order approvals with PO & PQ Administrator

• Place relevant KPI’s to avoid delays on the internal process & align with relevant stakeholders for improvement on gaps. 

• Prepare & share a weekly report on the status of orders that are waiting for Bank Approval. 

• Share insight on pre-import clearances related to different government bodies. 

• Processes pre-import permit at the relevant government body for shipments that require one     

• Making sure that PFIs sent from Suppliers (Ibecore) hold accurate information.

• Deal with the bank for foreign currency allocation.

• Deal with the Insurance company on the insurance rates of each transaction and make sure the coverage is complete

• Monitor orders are placed correctly and timely.

• Communicate with Supplier (Ibecor) to make sure orders are executed timely.

• Communicate with Ibecor /Supplier about cost-effective and safe shipment arrangement and timely vessel booking!

• Follow up on the shipments process and ensure timely /accurate dispatch of shipping documents. 

• Deal with bank for settlement of the order and ensure timely collection of clearing documents.

• Ensure receiving of shipping documents timely, in full and without error.

• Align with Clearing Company to start clearance operation timely.

• Be contact person for any communication b/n Heineken and clearing company, Heineken and external parties (Banks, custom office, Health office…) for scope related to post shipment.

• Ensure Clearance and transportation activities have been made on time, less costly and safely. 

• Register and follow up import purchase returns, and foreign currency settlements.

• Arrange insurance claim follow up insurance cases when such need arise.

• Follow up arrival of shipping docs, check completeness and align the documents with the outsourced forwarder. 

• Reconcile docs, purchase statuses, and payment information with the outsourced forwarder.

• Make alignment on free of charge shipment with the relevant stakeholder, to make sure relevant documents are sent on time & in full to avoid penalty.

• Processes & follows up duty duty-free permit when required. 

• Check duties, taxes are correct and timely paid, & relevant PQ/PO are available for 

• Align with Breweries on timely renewal of Certificate of Competency, to avoid delays on getting shipment release. 

• Prepare & share a report on foreign purchase settlement with National bank, insurance claims, return of deposit/Bond made to customs, duty-free, & free of charge shipments

• Ensure payment requests are correct and Heineken pays for expenses raised from its liability.

• Follow up and ensure service provider invoices is presented timely. 

• Timely process service invoices for payment

• Resolve all issues regarding invoices timely and amicable.

• Provide to Finance with transparent cash flow requirements related to post activities 

• Discusses alternative scenarios on the means and methods of importing materials.

• Identifies gaps between actual and required performance and based on agreement with suppliers and service providers (shipping document, clearance, and loading).

• Initiates, implements, and embeds improvements to import processes and supports TPM initiatives.

• Evaluate the Daily, weekly, and monthly reports and give feedback for correction or improvement, support the clearance company when necessary or escalate to a higher level if intervention is needed. 

• Consolidate weekly bank approval reports.

• Share the status of payment of service providers 

• Communicates and influences the relevant stakeholders on the various issues on import. 

• Future development of oneself in a regularly changing country's polices regarding imports 

• PERFORMS OTHER DUTIES ASSIGNED BY THE LINE MANAGER 

Job Requirements

Education

• University Degree in the field of: Business Administration, management, logistics, Economics

Experience and skills

• 2-3 years relevant analytical experience in Import and export, Logistics, Purchasing or Finance

How to Apply:

Apply using THIS LINK