Mary Joy Ethiopia is a non-profit, development-oriented organization with over 28 years of experience dedicated to bringing long-lasting improvements in the lives of the communities it serves. The MJE’s program focuses on livelihood enhancement, Education, Health, and institutional sustainability with cross-cutting issues of Environmental Protection, HIV/AIDS, Gender Mainstreaming, inclusiveness, and child protection.

MJE is currently awaiting anticipated support from the U.S. Department of State for a proposed Family-Focused HIV Prevention, Care, and Treatment Project to be implemented in Central Ethiopia, Sidama, Southern Ethiopia, and Southwestern Ethiopia regions. Once approved, the Project aimsto contribute to achieving Ethiopia’s “three 95” global HIV targets

The Grant and Compliance Officer is responsible for the effective and compliant administration of grants and subawards under the USDoS/PEPFAR-funded FFHPCT project. This role ensures adherence to US DoS/PEFAR regulations, requirements, and internal organizational policies. The Officer plays a critical role in sub-recipient management, compliance monitoring, capacity building, risk mitigation, and audit preparedness, thereby contributing to the integrity and success of the project.

Key Responsibilities

1. Grants and Subawards Management

• Support the full cycle of grants management, including solicitation, evaluation, selection, negotiation, award, monitoring, and close-out.

• Prepare grant agreements, amendments, and modifications using standard US DoS templates and organization-approved formats.

• Maintain a comprehensive grant tracking system to monitor status, funding obligations, deliverables, and reporting requirements.

• Review grant budgets for accuracy, allowability, allocability, and reasonableness in line with US DoS cost principles.

• Support program staff in drafting Scopes of Work (SoWs), Requests for Applications (RFAs), and other grant-related documents.

2. Compliance Oversight

• Ensure strict compliance with US DoS/PEPFAR rules and regulations, including 2 CFR 200, ADS series, and the US DoS Standard Provisions for U.S. and Non-U.S. organizations.

• Conduct pre-award assessments and due diligence of potential sub-recipients to evaluate capacity, internal controls, financial management systems, and compliance risks.

• Perform periodic compliance reviews of sub-recipients, including site visits, desk reviews, and transaction testing.

• Identify instances of non-compliance and work with sub-recipients and internal teams to implement corrective action plans.

• Maintain up-to-date knowledge of US DoS regulatory changes and advise management on implications and necessary adjustments.

3. Sub-Recipient Monitoring

• Develop monitoring plans tailored to each sub-recipient’s risk level.

• Review sub-recipient narrative and financial reports for compliance with grant terms and accuracy of data.

• Track sub-recipient expenditures against approved budgets and raise concerns over variances or potential misuse of funds.

• Ensure timely processing of sub-award payments in coordination with Finance.

• Maintain meticulous sub-recipient files for audit readiness.

4. Capacity Building

• Provide technical assistance and training to sub-recipients on US DoS compliance requirements, financial management, procurement standards, and reporting obligations.

• Develop materials and deliver training sessions for internal staff on US DoS grants regulations and best practices.

• Support sub-recipients in developing and improving policies, procedures, and systems to enhance compliance and program effectiveness.

5. Reporting and Documentation

• Assist in the preparation of regular donor reports related to grants and compliance, ensuring data accuracy and timeliness.

• Maintain comprehensive grant files and ensure proper documentation of all compliance activities, correspondence, monitoring reports, and follow-up actions.

• Support internal and external audits by preparing schedules, gathering documentation, and responding to audit inquiries.

6. Coordination and Communication

• Collaborate with program, finance, procurement, and monitoring teams to ensure integrated project implementation and compliance.

• Serve as a point of contact for grants-related queries from staff, sub-recipients, and partners.

• Escalate significant issues of compliance or financial risk to management promptly.

Job Requirements

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, International Development, or a related field. A Master’s degree preferred.

• Minimum of 6 years of experience in grants management and compliance, preferably under US DoS-funded programs.

• Strong knowledge of US DoS regulations, including:

  • 2 CFR 200 (Uniform Guidance)

  • US DoS ADS Series (esp. ADS 303)

  • US DoS Standard Provisions for US and Non-US organizations

• Experience conducting risk assessments, financial reviews, and monitoring of sub-awardees.

• Strong understanding of budgeting, cost principles, and financial reporting under US DoS awards.

• Demonstrated ability to build capacity and deliver training sessions.

• Excellent organizational and problem-solving skills.

• High attention to detail and ability to manage multiple priorities under tight deadlines.

• Excellent communication skills in English, both written and verbal.

• Proficiency in MS Office (especially Excel, Word, PowerPoint Peachtree accounting software.

• Experience with grant management systems or databases is an advantage.

• Knowledge of local languages is an added benefit

How To Apply

We are excited to invite all interested individuals to apply by completing the form provided in THIS LINK

Application Deadline: December 10, 2025

This position is open to both internal and external applicants