Supervisor:  Program Monitoring and Evaluation Coordinator

Department:  Program

Last Reviewed: December 2025

Summary: The Program Monitoring and Evaluation Assistant is responsible for the collection, checking and entry of confidential clinical data, getting monitoring tools ready for use by the clinical team, as well as minor analysis. The Program Monitoring and Evaluation Assistant will report to the Program Monitoring and Evaluation Coordinator. 

Duties & Responsibilities:

30%

Data Entry:

Under the supervision of the Program Monitoring and Evaluation Coordinator, review, enter, and clean electronic records of data related to clinical and community outreach. Process completed monitoring forms (submitted by clinical and counseling staff); enter the data into a database; verify that data are correctly entered; compile raw data in various forms. Back-up data storage files after each wave of data entry. Safeguard the confidentiality of client data. Ensure the secure storage of electronic data (as well as paper forms while in possession).  10%

Support Collection of Data:

Maintain original, blank, paper copies of data collection and monitoring forms. Ensure that a supply of adequate paper forms is available as needed by clinical and counseling staff. Work with M&E and clinical staff to ensure adequate procedures are in place to securely collect, enter, and store confidential client information, especially as forms are submitted to, and returned from, the M&E staff during data entry. 5%

Other Data Related Tasks: 

Contribute to other tasks to support the monitoring and evaluation of the program, as directed. May support the Program Monitoring and Evaluation Coordinator in some tasks related to regular reporting for internal or external audiences.

5%Other Duties: Participate in other department and organization-wide activities, meetings and trainings. Complete administrative responsibilities. Perform other duties as assigned. 

Job Requirements

Qualifications:
Required education, experience, certificates, licenses or registrations
•    Diploma or above in Information technology or related.
•    Excellent computer skills, especially strong proficiency with SPSS, Microsoft Excel and Word. 
Preferred education, experience, certificates, licenses or registrations
•    Experience in data entry. 
•    Experience with online surveys, such as Alchemer.
•    Degree or other certifications in social science, computer science, program evaluation, etc.
•    Previous experience working with CVT Ethiopia strongly preferred.
Competencies (knowledge, skills and abilities)
•    Ability to communicate effectively in writing and verbally in English and Tigrigna.
•    Ability to work independently and in a team of diverse backgrounds.
•    Ability to develop and maintain professional, collaborative relationships 
•    Excellent communication, organizational, people management, and analytical skills.
•    Ability to maintain confidentiality.
•    Commitment to engaging in humanitarian and human rights work 
•    Excellent skills in organization, high level of attention to detail and time management (including the ability to meet deadlines).  Be result-oriented, self-starter and adaptable.
Supervisory Responsibilities: None

Work Environment: 

•    Typical office environment with regular travel to local government offices and occasional travel to project sites
•    Time spent on the computer is approximately 85%
•    Time spent in virtual meetings is approximately 10%
Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, of up to 10 kilograms.
Travel: Ability to travel to a variety of locations within the region
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and physical demands of the position    
Responsibilities described above are not a comprehensive list and additional tasks may be assigned to the employee from time to time as necessitated by organization needs

Terms of Employment: Until Mach 31, 2026, depending on funding availability and with possibility of extension and increase in FTE. 

How To Apply

Please write an English letter of application stating clearly, what motivates you to apply for the above position and how your qualifications and experience are relevant to the post. Include a copy of your CV, application letter, and the names and contact information of three references. Do not send/bring original documents, as these will not be returned to you. Submitting false information will result in your application being disqualified. Late or incomplete applications will not be considered.

Please submit applications by e-mail to CVTETHR@CVT.ORG with the subject title “M&E Assistant Application [Your Name]”   Attachments should not exceed a total of 1MB. 

Only shortlisted candidates will be contacted. 

Closing date for applications: December 10, 2025 before 5:00pm 

Qualified female candidates are strongly encouraged to apply.