Position Title : Project Management Support – Officer
Job Category : Project
Duty Station(s) : Home based
Seniority Level : Associate
ICS Level : ICS 08
Contract Type : ICA – LICA – Specialist – Regular
Contract Level : LICA 8
Posting Start Date : 12-Nov-2025
Posting End Date : 07-Dec-2025
Duration : Open-ended subject to organizational requirements, availability of funds and/or satisfactory performance
Empowering project success through operational excellence, data-driven insights, and seamless coordination.
The UNOPS Global Portfolios Office (GPO) unites the New York Portfolios, including the Peace and Security team (PSC); the Geneva Office; and the Vienna-based Water, Environment and Climate (WEC) teams, to maximize global impact, foster efficiencies and streamline global programmes. Leveraging our collective expertise and networks, GPO supports UNOPS’ strategic priorities and the SDGs across over 130 countries. We deliver project management, fund management, advisory services, project implementation, and HR services, working closely with major global partners. Our thematic focus includes sustainable development, climate action, health, peace & security, and humanitarian action.
Not Required – part of GPO/NYPO
*THIS IS A LOCAL POSITION FOR WHICH ONLY APPLICANTS WHO ARE NATIONALS OF COUNTRIES IN AFRICA OR EUROPE, OR APPLICANTS WHO POSSESS A VALID RESIDENCE AND WORK PERMIT OF COUNTRIES IN AFRICA AND EUROPE, ARE ELIGIBLE FOR CONSIDERATION*
“UNOPS has signed a Global Agreement with the United Nations Office on Drugs and Crime (UNODC) to operationally support the implementation of their mandate through the provision of Human Resources services.
The United Nations Office on Drugs and Crime (UNODC), a specialized agency of the United Nations established in 1997 to assist member states in their efforts to combat illicit drugs, crime, and terrorism, is one of the partners under UNTSS.
Headquartered in Vienna, Austria, UNODC operates globally to support the development and implementation of policies and programmes that address a wide range of issues, including drug trafficking and abuse, organized crime, corruption, human trafficking, migrant smuggling, cybercrime, and terrorism prevention. Through research, policy advice, capacity-building, and technical assistance, UNODC works to strengthen justice systems, promote international cooperation, and uphold the rule of law and human rights in the fight against transnational threats.”
The Project Management Support Officer provides operational, analytical and administrative support to ensure effective planning, implementation and monitoring of projects in line with UNOPS policies and client/partner requirements. The incumbent supports data management, reporting, procurement, financial and/or logistical activities that contribute to efficient project delivery. The role collects, validates and analyzes project data, generating insights and reports to inform evidence-based decision-making and enhance performance. The Project Management Support Officer facilitates coordination among project teams, partners and support services units, ensuring timely implementation of activities and compliance with established procedures. The incumbent may also undertake field missions to support data collection, training and stakeholder engagement, helping strengthen project systems, processes and reporting tools.
Duties & Responsibilities:
Data Management, Analysis and Reporting
Collect, clean, structure and validate project data to ensure accuracy, consistency and reliability.
Develop and maintain databases, dashboards and information management systems for real-time project tracking.
Conduct statistical and qualitative analysis to identify trends, generate insights and inform decision-making.
Support preparation of analytical and visual reports, briefs and presentations for internal and external stakeholders
Implement automated tools and visualization systems, e.g. Power BI, Looker Studio, etc, to enhance data accessibility and interpretation.
Ensure rigorous data quality checks and validation of data sources and tools.
Project Implementation and Operational Support
Support project planning, budgeting and execution, ensuring adherence to UNOPS procedures and client/donor requirements.
Prepare project documentation, including Terms of Reference (ToRs), agreements, budgets and procurement requests
Assist in the coordination of workshops, missions, and stakeholder consultations, including travel and logistical arrangements
Liaise with support service units on procurement, contracting and payment processes, ensuring compliance with UNOPS standards.
Track project milestones, outputs and deliverables, and alert management to delays or risks.
Procurement, Financial and Administrative Coordination
Support the preparation and monitoring of procurement and workshop plans, ensuring alignment with project needs.
Conduct market research, support solicitation processes, and assist in bid evaluation and contract administration.
Monitor project budget utilization, review financial reports, and maintain accurate documentation for audits and reporting.
Process travel, expense claims, and related financial transactions in compliance with organizational policies.
Monitoring, Evaluation and Strategic Decision Support
Develop and maintain monitoring systems and tools to track progress against work plans and performance indicators.
Contribute to the development of predictive and analytical models to support strategic planning and forecasting.
Support internal evaluations and data-driven performance reviews to assess project outcomes and impact.
Provide timely inputs for donor and corporate reporting, ensuring analytical rigour and compliance with reporting standards
Knowledge Building and Sharing
Support the organization, facilitation and delivery of training and learning sessions on project management.
Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes
Skills
Data Analysis, Project Implementation, Stakeholder Management
Competencies
Education Requirements
Required
Desired
Experience Requirements
Required
Relevant experience is work in project management or related areas.
Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.
Desired
Language Requirements
LanguageProficiency LevelRequirementEnglishFluentRequiredPortugueseFluentRequired
Additional Information
Please note that UNOPS does not accept unsolicited resumes.
Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
How To Apply
Application THIS LINK
Terms and Conditions
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
For more details about the contract types, please click here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.
