ALIMA’S SPIRIT: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion, or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

1. Putting the Patient First

2. Revolutionizing humanitarian medicine

3. Responsibility and freedom

4. Improve the quality of our actions

5. Placing trust

6. Collective intelligence

7. Environmental responsibility

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach towards those guilty of acts of gender and sexual violence as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting from and impacted by our intervention is our top priority in everything we do. Everyone collaborating with ALIMA is committed to:

• Respect the charter, the code of conduct, the institutional policies including the policy of protection against abuse of power and sexist and sexual violence, the policy of prevention of corruption and fraud;

• Report any violation of the policies, framework documents, and procedures to a superior, to a referent

CARING - INNOVATING - TOGETHER:

Since its creation in 2009, ALIMA has treated more than 13 million patients and today deploys its operations in 14 countries. In 2023, ALIMA cared for 2.8 million patients, including over a million children under the age of 5, received 157,393 people for mental health consultations, assisted 67,617 births, carried out 64 projects in 14 countries. Whenever possible, we work in partnership with local NGOs to ensure that our patients benefit from the best and most relevant expertise wherever it is, whether within their own country or in the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects, particularly in the field of the fight against malnutrition and viral hemorrhagic fevers.

ALIMA’S TEAM: more than 2000 people are currently working for ALIMA. The field teams, closest to the patients, receive their support from coordination teams generally based in the countries’ capitals. These receive support from the 4 desk teams and the emergency and opening team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working to raise funds and represent ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams working on behalf of other organizations such as medical NGOs BEFEN, ALERT Health, SOS Doctors / KEOGO, AMCP, research organizations PACCI, and INSERM, Bordeaux or Copenhagen Universities, the INGO Solidarités International, and many others.

COUNTRIES WHERE WE WORK: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, Sudan, Mauritania, Haiti.

THE WORK WE DO covers: Malnutrition, Maternal Health, Primary Health, Pediatrics, Malaria, Epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), Hospitalization, Emergencies, Gender-Based Violence, Opening / Closing.

ALIMA IN ETHIOPIA

ALIMA, registered in Ethiopia in December 2022, has been working in the Somali region, which has been severely impacted by droughts, desert locusts, and consecutive flooding in 2023 and 2024. These crises have displaced over 746,000 people, damaged infrastructure, and worsened the region’s water and food shortage. Over 118,000 people are facing critical water shortages, and 59% of the population suffers from acute malnutrition. Aid disruptions, particularly the suspension of funding for water services, have exacerbated the situation.

ALIMA has been implementing a Health and Nutrition project in three woredas in Afder zone from May 2023 to October 2024, addressing urgent health needs in the region.

Currently, ALIMA is launching an integrated Health, WASH, and Protection project in Tigray's Enderta and Dega Temben woredas. Plans also include resuming operations in Hargele and Elkare woredas, affected by La Nina-related delays in the Gu rains, and expanding to the North Western zone of Tigray, covering Tathay Kararo and Asgede woredas. This expansion aims to establish ALIMA’s presence in these regions, with teams based in Hargele and Shire to ensure smooth project implementation and operations.

The main activities to come will consist of :

In the short-term: prepare and launch in collaboration with the Ministry of Health a project contributing to the reduction of morbidity and mortality of communities affected by the drought.

In the mid-to-long term: ensure the follow-up of the first project, develop partnerships with key stakeholders (MoH, civil society, research institutes…), conduct new assessments in areas with acute humanitarian needs and launch new activities. 

LOCATION OF POSITION:  Tigray region, Shire  with frequent visits of project areas to Tathay Kararo and Asgede woredas

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record or character reference is not available, a statement of good character will be required.  

FUNCTIONAL AND HIERARCHICAL LINKS

He/she reports to the  Project manager , as line manager  and Logistic coordinator, as technical manager.

He/she supervises the hygienists of the health structures supported by ALIMA, technical specialists, etc.

He/she works in close collaboration with the coordinators (medical,  projects and other staff).

He/she supervises drivers, guards, technical specialists, etc.

MISSION AND MAIN ACTIVITIES

He/she Is responsible for the planning, execution and follow-up of all work requests in health structures supported by the ALIMA project. He/she is responsible for the management of biomedical equipment, rehabilitation, maintenance and construction of infrastructure in health structures by ALIMA. He/she follows up on and delivers medical and hygiene orders to the sites etc. He/she ensures the management of hospital hygiene in the health structures supported by the project. He/she manages the biomedical equipment, the logistic stocks, the follow-up and the delivery of medical orders and hygiene products 

Maintenance/Rehabilitation and Construction

• Collect work requests from departments

• Supervise and monitor the progress of construction, ensuring that work is completed according to ALIMA protocols and project specifications.

• Ensure the proper maintenance of all infrastructures

• To make proposals on the improvement and development of infrastructure

• Plan construction/rehabilitation projects to be executed in the mission, participate in the design and development of the project and ensure technical aspects and compliance with local construction practices

Water Hygiene Sanitation (WHS)

• Provide recommendations, in collaboration with the WASH project team, for strategies and activities.

• Conduct assessments in collaboration with medical teams, identifying water and sanitation needs and providing recommendations to the project manager. 

• Plan and organize, in collaboration with the Logistics Coordinator and Project coordinator the purchase of required materials and equipment to ensure appropriate technical specification in EHA, inventory management and timely deliveries.

• Write the water and sanitation portion of the status report (SitRep), monthly water and sanitation reports, and collaborate with others in relation to quarterly, donor, or local authority reports.

• Implementation and monitoring of hygiene and sanitation activities within health facilities and according to ALIMA protocols

• Carry out the physical organization of equipment and tools used in water and sanitation activities outside of health facilities, in particular stock inventories.

BIOMED equipment management

• Collect work requests from departments

• Ensure the proper functioning of all equipment 

• Ensure its maintenance and upkeep according to the protocol in place and the availability of spare parts 

• Ensure the inventory of its equipment 

• Report any malfunctions 

• Ensure that each unit has a maintenance record in place

EQUIPMENT MANAGEMENT

• Systematically use the Google drive and ALIMA’s logistics logpack data input to ensure real time asset management.

• Monitor and take inventory of all investment material (energy equipment, cold chain, IT, communication) and make sure all assets are labeled in hard and soft copies.

• Perform any necessary tests / checks to confirm the proper operation of the installation or equipment after repair.

• Ensure effective management of work tools.

• Immediately inform the Logistics Coordinator of any problems that arise (damage, loss, theft or attempted break-ins).

• In collaboration with IT, ensure that computers  work properly and execute security management protocols (backups, anti-malware updates and firewall protection, etc.) in order to ensure an immediate operational recovery/continuity in case of emergency and data security & availability.

• Proceed to material reallocation

     FLEET & GENERATORS MANAGEMENT

• Monitor vehicle movement and vehicle and generators fuel consumption

• Monitor vehicles and generators inventory, documentation and first aid kit are inspected; that services (A, B, C) are done on time and fully recorded in the vehicle logbook with all relevant information.

• Supervise and train drivers to driving rules, take care of vehicles, prevent damage, perform weekly checks.

• Supervise maintenance activities, and inform the Logistics Coordinator for major problems.

• Carry out technical evaluations of all the hired vehicles in order to ensure transport reliability.

• Identify service providers (fuel and rental of vehicle)) through request for quotations and according to ALIMA SoP’s.

Management of project logistics stock

• Ensure the proper receipt, quality and quantity of all orders according to the established procedure 

• Regularly update inventory records and Q4

• Ensure the monthly and quarterly inventory of its stock 

• Ensure FIFO/ FEFO rules

• Ensure proper classification / storage of inventory items

• Produce the report of its inventories

• Environmental responsibility within the logistics department and the Project.

• Implement the relevant means

• Energy - motor oil - printer cartridges

• Optimize the management of electronic equipment (air conditioners, washing machines, irons, office and home lighting)

• Promote and disseminate environmental actions to the communities we serve and the health structures we support.

• Implement a zero waste - zero single-use plastic policy.

Implementation of preventive measures against abuse of power, gender-based and sexual violence: 

• Ensures that his/her team, partners, and community members are aware of ALIMA's policy and have access to information (complaint reporting mechanism, focal point, etc.).

• Facilitates the organization of training and awareness sessions 

• Implements standards for the prevention of abuse of power, gender-based violence, and sexual violence.

• Ensures that the members of his/her team and those of the partners involved in the project (Ministry of Health, national partners, etc.) follow the training and awareness sessions and apply the rules of abuse prevention.

• Contributes to creating and maintaining a nurturing and protective environment for the team, community members, and partners involved in the project. 

   REPORTING

• Contributes to the monthly reports: SITREP; data compilation of logistics activities.

• Monthly update all logistics data information as per the ALIMA Logistics toolbox.

This job description is not exhaustive and may be modified as the mission evolves.

Contract term: 10 months (renewable, based on funding availability and performance)

Contract Position to be filled: ASAP

Salary:  as per the organization scale

NB: this offer is contingent upon the securing of pending donor fund

Job Requirements

EDUCATION:

 Degree in a technical field related to Logistics.

 SKILLS AND EXPERIENCE : 

• At least two years experience in logistics, preferably with a humanitarian NGO.

• Multi-skilled experience in logistics.

• Versatile experience in logistics;

• Possess technical strengths in the following areas: Wash, biomed, electrical, plumbing, carpentry, masonry, computers would be an advantage.

• Computer skills (Word, Excel, Access, Outlook, PowerPoint, Google Suite)

OTHER QUALITIES:

• Good organization and ability to assess priorities. 

• Good communication and listening skills

• Demonstrate proactivity and initiative to anticipate and remedy potential problems.

• Team management and good mastery of teamwork

• Be collaborative, able to work under pressure and in a tense security environment

• Ability to work in a team in multicultural contexts

• Professional rigor

• Discretion, Organizational skills, rigor and autonomy

• Calm, excellent stress management and composure

Languages spoken by the candidate

●     Oral and written fluency in English and Tigrigna is essential

• Knowledge of other  local language is an asset

How to Apply

To apply, If you are interested, please send your application composed of a none-returnable CV and cover letter (merged in one file) with cover letter subject line mentioning   Shire -Logistics Supervisor M/F- through THIS LINK

Applications are processed in the order of arrival. ALIMA reserves the right to close the offer before the term initially indicated if an application term is accepted. Only complete applications will be considered.

 Female candidates are strongly encouraged to apply.

NB: Only shortlisted applicants will be communicated, and the selection process includes a technical test and an interview.