Duties and Responsibilities

-Plans, organizes, directs, coordinates, and controls general accounting, financial management, cash management, cost & budget, stock control, transit, and clearance activities of the company within policies laid down and within delegated authority;

-Prepares annual budget and strategic financial plan of the company and monitors the financial plan implementation and controls budget utilization;

-Establishes and implements financial accounting and management systems that can provide accurate, up-to-date, and complete picture of financial transactions, and that can identify sources and application of funds;

-Develops, gets approved and implements policies, systems and procedures concerning company cash and treasury management;

-Develops, installs, and maintains cost classification and reporting systems which are necessary to provide details for controlling cost accounts;

-Prepares financial plans and annual budget; prepares the overall cash requirements and financial forecasts of the company as required by banks to secure financial resources for investment and/or working capital in existing business or new projects;

-Ensures that financial and accounting data are properly recorded, documented, and maintained in such a way that they will be available for future use;

-Conducts periodic and perpetual inventory and ensures stocks, fixed assets and properties are properly handled and used;

-Ensures that financial obligations of the company are timely met and all disbursements are made in accordance with the financial policies and procedures in place;

-Ensures that revenues and receivables are collected and deposited to accounts of the company in time;

-Ensures that all taxes are paid within the time limit set by regulations;

-Secures approval for the write off of unclaimed liability and bad debt;

-Ensures that the company’s fixed assets and properties are registered in accordance with the financial system in place and ascertains that they get proper insurance coverage;

-Advises the management on profitability of product lines based on cost accounting and financial analysis;

-Ensures that company funds are managed and utilized per policies, procedures, and approved work programs in place;

-Follows up the closure of accounts, conducts cost analysis, prepares financial statements and reports, follows up sales and setting prices with emphasis to collection of credit sales;

-Devises control and following up mechanisms on safeguarding assets of the company;

-Ensures that policies and procedures laid down to govern finance and accounting activities are strictly adhered to;

-Conducts and follows up bank related activities such as loans over-drafts, bank guarantees, etc.;

-Makes sure that aging of accounts is prepared to determine the liquidity of receivables;

-Makes close follow-up to ensure an up-to-date maintenance of cash and bank records and the existence of a sound internal control system with regard to the safe keeping of funds, finance related documents and the processing of transactions;

-Verifies the correctness of accounting vouchers and their supporting documents, the coding of transactions and the accuracy of positing;

-Ensures the timely preparation of bank reconciliation and other reconciliation with regard to receivable and payable accounts;

-Provides all necessary data and explanation, that may be required by internal and external auditors and implementing auditors’ recommendations;

-Establishes cost centres for proper ascertaining and accumulation of costs;

-Develops and implements formats, cards, registers, methods and procedures required for the cost accounting and budget functions; developing, installing and coordinating and controlling the budget operations of the company;

-Coordinates the preparation of annual budgets and work plans, undertaking the final consolidation of the budget and on approval disseminating budget information to concerned functional organs;

-Monitors the regular and timely receipt of monthly, quarterly budgetary control reports from the various functional organs with regard to capital expenditure, cash flow, stock of goods, profit and loss, balance sheet, foreign exchange utilization etc.;

-Checks stocks record balance with the actual count and bin card balances monthly and reporting the difference;

-Records fixed asset purchases and calculating the depreciation expense quarterly and reconciling general accounts ledger balance;

-Checks the physical existence of fixed assets and reconciling with the book balance;

-Ensures that all payments are made against proper, adequate and relevant supporting document and only after approval by authorized officials of the company;

-Ensures that the payment of salaries and wages are made within the period determined in the personnel policy of the company;

-Closely follows up sales and selling prices with emphasis on collection of credit sales; carrying out price setting of services in consultation with the concerned departments;

-Closely following up the process of contractual agreements with especial attention to major financial obligations and returns;

-Timely closing and preparing periodic financial statements such as income statement, balance sheet, fund flow statement and capital statement in accordance with the needs of principals and international financial reporting standards (IFRS), getting financial records and statements timely audited and ensures that auditors’ comments are addressed;

-Closely follows up collection of credit sales; monitoring that collections are made per policy of the company; carries out comparative collection status and analysis of collection programs; investigates and develops improvements of collection methods;

-Monitors the timely positing of goods receiving notes GRN, Invoices, Sales Return Notes, Issue Vouchers, material Return Note and Fitted parts issue vouchers and other financial documents in time;

-Follows up account reconciliation with insurance companies, Shipping Lines, Transit and others that have relation to foreign purchase;

-Checks that all petty cash replenishments prepared by the cashiers are properly supported by source documents and that payments are in accordance with the company's policies and procedures;

-Timely reporting on irregularities surrounding cash and treasury items and taking corrective measures without delay;

-Assesses and periodically analyzes the financial situation of the company and provides professional advice on matters related to financial and management accounting budget and cost to management;

-Ensures that collections, deposits and payment are recorded in a register book and that the balance in the register book correctly reflects the current position of the available funds;

-Follows up and ensures that payment or advance requests submitted to finance are processed timely;

-Files vouchers, invoices, receipts, letters and other documents and compiles summaries of transactions;

-Follows up and controls the timely delivery of products and parts for which orders are placed by line departments and letter of credits are opened and periodically updating line departments on orders status;

-Arranges for the entry and clearance of the goods directly by the transitor or through its agent and also arranges payment in accordance with the import tariff to customs at the port;

-Presents the Bill of Lads, invoices, packages specifications, and L/C attached to the declaration form to customs for the release of goods;

-Controls imports by taking due care of purchase cost; provides the necessary advice on same to management and functional units;

-Takes delivery of the goods from the bonded warehouses after paying the duty levied on them;

-Prepares and submits periodic activity reports of the Department;

-Performs other related duties of the Department as required.             

Job Requirements

• From recognized university/college first degree in Accounting & Finance with strong background in financial management, leadership and communication skill, proficiency in accounting software.

• 15 years of relevant experience in a similar industry, including 5 years in a managerial role.

• Training in accounting software application and IFRS

• Knowledge on ERP systems (Hillmark) is an advantage                                                  

How to Apply

Applicants who meet the above requirements are invited to submit their application letter and CV either to the company email address at vacancy@ethio-nippon.com or in person at the Ethio-Nippon Technical Company S.C. Human Resources Management Office, located at Mexico, across from the African Union. Applications must be submitted on or before 25 March 2025. 

Please specify the position you are applying for in the subject line.