Job Expired

company-logo

HR Officer-HRIS & Documentation

VisionFund Micro-Finance Institution

job-description-icon

Business

Human Resource Management

Addis Ababa

4 years

1 Position

2025-02-22

to

2025-02-27

Required Skills

manage human resources

+ show more
Fields of study

Public Administration

Human Resource Management

Full Time

Share

Job Description

The HR Officer-HRIS & Documentation is responsible for performing various human resources activities, which include staff file & records management, staff benefit management, staff loan management, staff annual leave management, and provide various employee services.

Duties and Responsibilities:

  • Plans, organizes and directs the staff information, records and documentation related activities of the Institution;

  • Contribute in the development of  proposal for change or improvement on staff information, records, documentation, staff loan processing, employee benefits management process, career path management process and other personnel related policies and procedures;

  • Implements policies and procedures governing staff annual leave management, staff attendance management, resignations, end term benefits management, records management and other personnel matters;

  • Prepares and issues letter of acceptance whenever staff submit resignation application; 

  • Handles activities related to staff contract terminations, clearances and issuing certificate of employments;

  • Prepares and issues letter for career path, branch grading, and area grading after getting approvals and recommendations; 

  • Updates all staff information in to the system and/or excel sheet and report monthly bases;

  • Handles and manages active personnel files and dead files properly 

  • Handles the daily attendance and punctuality of staff at Head Office, collect monthly attendance from Area Offices, and send its summary to Finance for payroll processing

  • Collects and updates all staff unused annual leave and report monthly basis 

  • Compiles and submits monthly report on staff hiring, resignation, transfer, and promotion 

  • Handles various staff requests including staff loan, emergency staff loan, PF loan, etc. and avail any related staff information upon request;

  • Maintains up-to-date and reliable human resources statistical information (on excel sheet, hard copy and on HRMS system);

  • Administers & updates personnel records are periodically; controls and keeps personnel files and records;

  • Administers and monthly report updated list of staff to facility management team for insurance purpose;

  • Administers, updates, and checks staff dependents list for medical benefits reimbursement;

  • Prepares and submits updated VF MFI staff list as well as prepares report on staff promotion, transfer and resignation/ termination on monthly bases.

  • Prepares the staff retirement and staff Welfare programs

  • Performs other related duties as assigned by the supervisor. 

Job Requirements

Education: BA Degree in HR Management, Management, Public Administration, Human resource & Organizational Development or related fields of study. 

Experience: A minimum of 4 years of relevant work experience, out of which 2 years in staff records management/HRIS

  1. TECHNICAL AND OTHER SKILLS

  2. Integrated knowledge and understanding of human resources concepts, practices, systems, and procedures; 

  3. Ability to interact and deal with people;

  4. Excellent planning, organizational, analytical and decision making skills;

  5. Firm belief in teamwork and gender equality;

  6. Basic computer skills;

  7. Excellent written and oral communication skills

  8. Office environment typical office based but field travel may be required.

How to Apply

Candidates who fulfil the above requirements can submit the application letter, updated curriculum vitae with names and addresses of up to 3 references can apply via email: VFE_vacancy@wvi.org

Women applicants are highly encouraged to apply!

Fields Of Study

Public Administration

Human Resource Management

Skills Required

manage human resources

Related Jobs

5 days left

SHANGTEX GARMENT MANUFACTURING ETHIOPIA PLC

HR Manager

Human Resource Management Specialist

time-icon

Full Time

2 - 5 yrs

1 Position


PhD, Master's or Bachelor's Degree in Human Resource Management or in a related field of study with relevant work experience Duties & Responsibilities: - Supervise and implement the company's existing HR management system, ensure that daily work is executed in an orderly manner and implemented in accordance with regulations, and maintain the company's authority. - Responsible for the recruitment of all local employees, complete the recruitment tasks within the specified time, and be responsible for the results. - Responsible for training local employees and tracking the results. The training includes but is not limited to company culture, factory disciplines, relevant laws and regulations, and customer compliance requirements. - Assist other departments to handle employee complaints and improve employee relations to ensure that daily work and production are not affected and there are no major strikes.

Addis Ababa

about 8 hours left

Africa Insurance Company

Human Resource Management & Property Administration Officer-I

Human Resource Officer

time-icon

Full Time

1 yrs

1 Position


BA Degree in Human Resource Management, Management, Business Administration, Public Administration or in a related field of study with relevant work experience

Addis Ababa

about 8 hours left

DUGDA construction

HR Operation Head

Human Resource Management Specialist

time-icon

Full Time

10 yrs

1 Position


Bachelor's Degree in Human Resource Management or in a related field of study with relevant work experience, out of which 6 years in a similar experience Duties & Responsibilities: - Creates and executes effective recruitment processes consistent with the Company's goals and business objectives - Participates in the human resources planning process. - Works closely with various work units to deliver recruitment needs. - Suggests proper media for approaching the right candidates.

Addis Ababa

1 day left

Deutsche Gesellschaft für Internationale Zusammenarb (GIZ)eit

Private Sector Advisor

Advisor

time-icon

Full Time

5 yrs

1 Position


Master’s degree in Human Resource Management, Development, Vocational Education or in a related field of study with relevant work experience Duties & Responsibilities: - supporting organized private sector organizations in selected economic sectors in their effort to increase their involvement and contributions in planning, managing and implementing Technical and Vocational Education and Training (TVET) - Provide capacity-building training and hands-on solutions to the representatives of the organized private sector entities on topics of their involvement in TVET and cooperation with the education providers

Addis Ababa

1 day left

Dire Steel Plc

HR Division Head

Human Resource Management Specialist

time-icon

Full Time

5 yrs

1 Position


MA or BA Degree in Human Resource Management, Management, Business Administration or in a related field of study with relevant work experience Duties and Responsibilities: - Lead and manage the human resources department to support company goals and employee satisfaction. - Develop and implement HR policies, procedures, and systems. - Oversee recruitment, onboarding, performance management, and employee relations.

Dire Dawa

1 day left

Samanu Proudly Ethiopian

Senior Compensation, Benefits & Employee Engagement Officer

Compensation and Benefits Officer

time-icon

Full Time

3 yrs

1 Position


Bachelor's Degree in Human Resource Management, Business Administration, or in a related field of study with relevant work experience in compensation, benefits, and employee engagement. Duties & Responsibilites: - Develop and manage competitive compensation structures for all employee levels, aligning pay with organizational goals, industry benchmarks, and employee expectations. - Conduct regular salary benchmarking and market analysis to ensure compensation remains competitive, equitable, and fair across the organization. - Administer employee benefits programs, such as health insurance, retirement plans, bonuses, and perks, ensuring offerings meet employee needs and comply with legal requirements. - Oversee payroll processing, ensuring accurate and timely salary payments, resolving any discrepancies, and working closely with finance to maintain compliance with tax and labor laws.

Addis Ababa