AU Values  

• Respect for Diversity and Team Work             • Think Africa Above all

• Transparency and Accountability                    • Integrity and Impartiality

• Efficiency and Professionalism                       • Information and Knowledge Sharing

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Organization Information

Reports to: Head of External Resource Management Division
Directorate/Department/Organ: Finance
Division: External Resource Management Division
Number of Direct Reports: 4
Number of Indirect Reports: 2
Job Grade: P3
Number of Positions: 2
Contract Type: Fixed Term
Location: Addis Ababa, Ethiopia

Purpose of Job

To provide technical support for ensuring adherence and compliance to International Public Sector accounting standards (IPSAS), the AUC Financial Rules, Systems and Procedures. The Senior Finance Officer is responsible for the day-to-day overall coordination of financial management of the specified partner funded projects implemented by the African Union Commission. Ensure the financial management of the projects in an effective and efficient manner and completing the activities as per the requirements of the AUC and the Partner, within the agreed due dates.

Main Functions

• Coordinate the specified Partner Project funds and provide overall financial oversight over the utilization of the funds;

• Oversee and manage the project’s financial resources;

• Plan and implement systems for financial operations including systems for cash flow management, budgeting, internal controls, financial reporting, grant management, and compliance;

• Ensure timely disbursement and liquidation of funds;

• Assist in developing the annual budget in collaboration with the AUC’s Directorate of Finance (DoF);

• Prepare financial reports, for review by the External Resource Management division and the AU Finance Director;

• Ensure compliance with the AU and the Partner’s policies and procedures;

• Responsible for all FM aspects of the project and will work in collaboration with AUC’s  DoF;

• She (He) will also be responsible for the preparation of monthly, quarterly, and annual financial reports;

• In addition, she (he) will be the focal person for the audit of the project financial statements and submission of the audit reports to the Partner;

• Additional assignments can be given by the respective coordinator as related to the implementation of this project.

• Monitor the performance of fund flow mechanisms of the Project and ensure that timely replenishments are made to implementing offices and the required funds are received;

• Ensure that payments are made as per the budget allocated for each project and expenditure category;

• Ensure compliance with the Bank’s Financial Management Policies and applicable African Union financial rules;

• Ensure that all reconciliations (bank and fund) are done on monthly basis and reports are produced on the same;

• Maintain strong internal control over disbursements and accounting for the funds;

• Track and maintain records of accounts payable, accounts receivable and commitments under the project.

• Prepare the project financial management reports, including interim financial reports (IFRs) and submit them to the Partner;

• Coordinate the Partner’s Project external audits and ensure the reports are submitted to the Partner as per the deadline.

• Prepare responses to audit queries and assist in the implementation of rectification measures for the audit findings;

• Ensures effective coordination and implementation of financial management at various levels;

• Laisse with the Office of Internal Oversight and ensure projects’ are covered by internal audit as per the set timeline.

• Ensure internal audit reports are submitted to the Partner as per the deadline/requirement.

• Ensure internal audit findings are addressed and actions taken are reported to the Partner

• Prepares and develops reports, budget and work programmes related to the functioning of the Partner funded projects;

• Provides support to develop resource mobilization strategy with stakeholder’s coordination;

• Manages and supervises employees under his/her supervision with regard to organization and performance evaluation;

• Liaise with the various Departments/Units of the Commission for coordination and alignment purposes;

• Prepares budgets for the projects  in accordance with relevant frameworks in consultation with the Project Coordinator .

• Contributes to the development of strategies, policies, programmes and plans.

Specific Responsibilities

• Identifies risk factors of automated functions and controls, related manual procedures and general control environment; analyses selected functions, controls, etc., to determine exposures;

• Ensures completeness, correctness and conformity of budgets with the programme guidelines; compliance with Financial Rules and established policies and procedures;

• Ensures compliance with the Strategic Framework and other legislative mandates;

• Monitors budget execution; timely and accurate data analysis and performance reporting on programmes to Institutional Partners various stakeholders;

• Implements relevant recommendations by both internal and external auditors related to the improvement of the financial management and accounting systems;

• Provides guidance to programme managers to facilitate implementation;

• Evaluates IT control systems to determine if they are adequate to achieve operational objectives;

• Develops independent tests to validate that controls are functioning as designed;

• Reviews and determines compliance with laws, regulations, policies and procedures in the area being audited;

• Reviews selected critical technical specifications and/or associated results for systems under development;

• Supervises execution of predefined programmes and activities of the project;

• Provides support for the overall management, preparation of strategic plans and programmes for the Division;

• Provides support in ensuring strategies are implemented at regional and continental levels;

• Engages with relevant mid-level stakeholders to build lasting relationships and promote collaboration;

• Ensures effective and efficient budget management of the programmes;

• Develops and strengthens all appropriate internal control mechanisms to ensure the integrity and effective financial management of the programmes;

• Provides quality assurance for financial reports produced and ensure that ineligibles are inexistent.

Job Requirement

Academic Requirements and Relevant Experience

• A Master’s Degree in business administration, finance, accounting or related field with seven (7) years of relevant work experience out of which 3 years should have been served at supervisory level

• Professional qualification such as CPA, CA, ACCA, CIMA or equivalent is an added advantage

Or

• A Bachelor’s degree in business administration, finance, accounting or related field with ten (10) years of relevant work experience out of which 3 years should have been served at supervisory level.

• Professional qualification such as CPA, CA, ACCA, CIMA or equivalent is an added advantage

• Certification in International Public Sector Accounting Standards (IPSAS) from a recognized professional accounting body is an added advantage.

• Knowledge in any ERP/SAP system is an advantage

Required Skills

• Financial Management and Analytical skills;

• Interpersonal and negotiation skills

• Presentation, report writing and communication skills;

• Computer skills with practical knowledge of Microsoft Office Suite.

• Planning and organizing skills

• Ability to effectively lead, supervise, mentor, develop and evaluate staff

• Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Leadership Competencies

Strategic Insight

Developing Others

Change Management

Managing Risk

Core Competencies

Building Relationship

Foster Accountability Culture

Communicating with impact

.Learning Orientation

Functional Competencies

Conceptual Thinking

Drive for Results

Job Knowledge Sharing

Fosters Innovation

 TENURE OF APPOINTMENT:

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

• The salary attached to the position is an annual lump-sum of US$ 96,921.34 (P3 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 78,461.08 inclusive of all allowances for locally recruited staff of the African Union Commission.

How to Apply

Applications must be submitted no later than March 7, 2025 11h59 p.m. EAT.

Apply using THIS LINK
-Only candidates who meet all job requirements and are selected for interviews will be contacted.