Administrative services managers coordinate and direct the many support services that allow organizations to operate efficiently. Oversee telecommunications management, security, parking, and power consumption. Manages and coordinates activities of employees engaged in administrative services such as security, maintenance, mail and messenger services, and support services.

Administrative Officer of NEWA is expected to provide administrative support towards general office management, personnel administration, and information management.

Duties & Responsibilities

• Provide general office coordination

•  Maintain the rental accounts for the program, update tenancy agreements and facilitate payment

• Maintain up to date insurances for all the office assets and other related offices

• Maintenance and ensure timely settlement of utility bills for the office and other related offices

• Coordinate the process of sourcing, purchasing and supplying goods

• Coordinate all support services including messenger, purchasing and Motor transport logistics

• Monitor all necessary files regarding general office administration  Review the policies, rules and regulations regularly for effective functioning of the administration

• Provide secretarial support throughout the recruitment process including, preparation of job adverts, circulation of job advertisements, receiving applications, communication to candidates as well PS recruitment panels through out the recruitment process

• Monitor staff contracts and initiate review of contract through necessary communication to supervisors

• Prepare contract renewals as per instructions

• Process and monitor short term contracts as well as consultancie

• Facilitate staff performance appraisal

• Process leave requests and ensure appropriate leave authorization

• Maintain accurate records on staff leave  administers off insurances, medical scheme and PF benefits  Ensure over all effective security of the organization and if's resources

• Review the policies on over all security of the organization as and when required.

• Ensure effective functioning of motor transport section through effective maintenance of vehicles, Proper maintenance of records on duties and consumption of Fuels, oils and lubricants.

• Ensure optimization in usage of transport and effective and reliable service  Plan and process the cases for requirement of resources for the section

Department: Finance and Administration

Reports ToManager, Finance and Administration

Job Location: Addis Ababa

Job Requirements

Qualifications

Diploma in Management related field

BA in Management related field

Relevant

Experience

Working experience in office management

Knowledge of modern office procedures

Knowledge and exposure to personnel Management Good organization and coordination skills

Ability to operate modern office management Length of

Experience

At least 4 years 2 years Key skills

Excellent communication skills Good inter personal and people management skills

Attention to details & highly confidential

 Personal AttributesMature, reliable, dynamic 

How to Apply

Submit your application letter via email: newarecruitments@gmail.com