This role is responsible for routine financial accounting functions including processing and entering all financial transactions/ data on the accounting system, maintaining accurate financial records; She/he also verifies all source documents for proper approval, coding used and supporting documentations and provides support to the financial function of WAE in all aspects of financial control and financial reporting. Provides inputs during financial expenditure reports are prepared for external stakeholders (including government and donors in a timely and accurate manner. Ensure all relevant financial compliance and audit requirements are adhered to while ensuring all financial data is accurately reflected in the system and reconciles fully to the general ledger and supporting month-end closing processes. 

Main Responsibilities and Duties

Processing Payment Transactions 

• Performs the preparation of cash and cheque payment voucher based on approved documents and effecting payment of petty Cash Payments and cheque payments timely 

• Recoding and Reconciliation of offshore expenditure and NPE on a monthly basis with proper charging information from UK and maintain the necessary documents from UK

• Collecting of Cash and cheques from the staffs as well as from other organizations on Cash Receipts.

• Preparing cash receipts for those collection made through bank

• Making stamp paid for both cash payment and cheque payment with supporting documents

• Performing the payment of different workshop(training) payments organized by WaterAid Ethiopia by different departments

• Follow up the settlement of temporary advance payments effected with suspense vouchers within seven days

• Prepare unsettled suspense vouchers report for those advance payments not settled within 15 days

• Ensure that sufficient Petty Cash Fund is maintained at office for financing weekly expenditure and to request the replenishment of the fund before the balance is reduced to 10% of the float.

• Trace transactions trails and make correcting adjustments where required

• Follow up the settlement of medical expense of WAE staff from Insurance

• Pay staff based on approved medical receipts from the medical fund

• Communicate timely rejected medical expenses by Insurance Co.

• Keep all cash and sensitive documents such as cash receipt vouchers and others in safe custody.

Cash and bank management

• Prepare bank transfer letters & follow up the proper transfer to Sub Offices, partners and others.

• Ensure timely deposit of all cash collections from different sources;

• Ensure the preparation of cash receipt for collection made either on cash or through bank.

• Approve petty cash payments 

• Make cash count of petty cash fund and coupon, document the count sheet and report any irregularities every month

• Review, verifies and ensure that required documentation are correct and payment requests are approved by authorized person. 

• Verify advance request after checking that no other outstanding advance

Reconciliation and Reporting

• In consultation with the finance manager, carry out reconciliations of balance sheet accounts to ensure that all accounting records are accurate. 

• Check ledgers, statements and accounts to identify errors and take any necessary corrective action.

• Prepare and update memorandum record of PF and Severance from bank book monthly and yearly respectively 

• Participate in the annual budget preparation process and in the midterm reforecast process as required and support project managers in proper budget planning and MPB processes

• Follow up on the timing of annual Insurance premium payment for staff and other resource of the organization.

• Cross refer the JV number for partners’ expenditure with the approved financial report of partners

• Preparing confirmation letter to external Auditors for funds transferred to partners account.

• Support in the preparation of donor’s report.

• Participate in the year end pack preparation and all the closing of accounts process

• Ensure appropriate and updated soft and hard copy filing and documentation.

Support audit process

• Provide hard and soft copies of all financial documents for Internal & External Audit.

• Ensure relevant and adequate  financial documentation are maintained during payment processing.

Other

• Support on the financial report preparation.

• Perform additional duties as assigned to ensure the smooth running of organizational objective and maintained team spirit of the finance team.

• Provide support & guidance to senior managers, budget holders in donor budget utilization.

• You may be requested to carry out other exceptional duties including covering of Finance Manager Post during his absence. Hence flexibility will be required in performing your day-to-day activity.

Other CP functions

• Work closely with Finance Manager and other teams to help programme and other support staff while processing payments through Digital Finance Payment Applications.

• Assist in the implementation of the new WAE full cost allocation policy. 

• Undertake any other responsibilities, tasks or activities as reasonably required. 

Perform any other responsibilities, tasks or activities as reasonably required as the range of duties are not intended to be a complete description of all.

Job Requirements

Key Competences, Skills, experience, and Knowledge

Qualifications, Knowledge, Skills and Experience

• A Bachelor’s degree in Accounting or Finance, and certified CA, ACCA, CIMA, CPA. 

• At least Two (2) years relevant experience in finance and preferably in the NGO sector. 

• Appropriate knowledge in finance and accounting.

• Computer literate preferably in accounting software especially knowledge of SUN System and Vision executive, and Microsoft Excel and Word packages. 

• Good communications within the team and ensure that all information is shared within the team, and that the Finance Manager is kept informed of progress in meeting deadlines.

• Competency in WaterAid Ethiopia’s common approaches to work including partnerships, convening, inclusion, systems strengthening, creating behavioral change, and mainstreaming gender and inclusion of youth.

•  High numeracy skills.

Behavioral competencies

• Highly self-motivated, with ability to work able to work without close supervision.

• Excellent interpersonal skills, work effectively with internal and external. stakeholders, diverse team / multicultural setting; respect for gender.

• High self-motivation, able to work without close supervision.

• Excellent planning and prioritization and problem-solving skills.

• Ability to communicate effectively in both oral and written English.

• Ability to work under pressure, manage demanding workload and willingness to work additional hours at crucial times.

• High professional and ethical conduct, with personal integrity, flexible attitude, transparency. 

• Exhibit commitment to WaterAid’s values and ways of working.

How to Apply

Qualified applicants can send their CV's and motivational letters through THIS LINK Only shortlisted candidates will be contacted. 

WaterAid is an equal opportunities employer regardless of sex, race, disability, age, religion or belief, marital status, or pregnancy and maternity. WaterAid Ethiopia does not discriminate on grounds of gender, marital status, race, tribe, religion, culture, disability, age, HIV/AIDS status, or any other factor. WaterAid Ethiopia encourages female candidates to apply. 

WaterAid is committed to ensuring that wherever we work in the world, there is no tolerance for the abuse of power, privilege or trust. WaterAid reinforces a culture of zero tolerance towards any form of inappropriate behavior, abuse, harassment, or exploitation of any kind. The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf, is our top priority, and we take our responsibilities extremely seriously. All staff and volunteers are required to share in this commitment through our Global Code of Conduct. We will conduct the most appropriate pre-employment references and checks to ensure high standards are maintained.