The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives. The IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. We began work in Ethiopia since 2000 and currently implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response. 

The IRC has a focus on narrowing the gender gap in humanitarian aid and ensuring that we contribute to gender equality, diversity, and inclusion in both our programs and operations by working to establish a context where our clients (including those from minority groups) enjoy the same rights and opportunities as well as an equal access to services. The IRC also has a strong commitment to creating an equitable and inclusive culture, where safeguarding is upheld in our workplace and programs. We are determined to protect our clients and staff from safeguarding violations through prevention and, where misconduct is alleged, to address it without fear or favor.

Job Overview

Supply Chain Coordinator is a key position to the success and delivery of quality programs.  IRC defines Supply Chain as those systems and support functions necessary to implement programs effectively, inclusive of procurement, logistics, inventory management, property, and asset management as well as vehicle and fleet management. The Supply Chain Coordinator is accountable for the design, planning, execution and monitoring of supply chain activities for the IRC Ethiopia Country Program. 

Duties & Responsibilities:

Supply Chain Planning

• Develop and implement comprehensive supply chain plans, including procurement, warehousing, transportation, staffing, distribution, and training, to support program execution.

• Collaborate with program coordinators and managers to create procurement plans for all active grants.

• Coordinate with program teams to develop distribution plans for supplies and assets of closed grants.

• Ensure adequate warehouse space before dispatching program supplies to field sites.

• Develop and implement supply chain staff training and capacity-building plans, integrating them into program budgets.

• Maintain optimal staffing levels within the supply chain department, ensuring clear job descriptions and responsibilities.

Procurement Management

• Oversee and drive IRC's in-country procurement strategies, policies, and procedures to meet program needs timely and in compliance with GSC standards.

• Ensure adherence to IRC and donor policies in all procurement activities.

• Review and execute procurement contracts efficiently.

• Implement GSC SOPs across all IRC Ethiopia program offices.

• Submit timely monthly and quarterly supply chain reports to the Deputy Director of Supply Chain.

• Organize procurement training sessions for procurement staff, tender committees, and other relevant staff.

• Review procurement documents prior to payment.

• Maintain confidential records of supplier/service provider information, history, and performance.

• Oversee quarterly market surveys and analyses, sharing insights with program teams and field coordinators/managers.

• Proactively identify and address potential fraud and corruption risks.

• Establish reasonable lead times for procurement and delivery of program supplies.

• Collaborate with field office supply chain staff and coordinators/managers to ensure effective and consistent implementation of IRC's standard operating policies and procedures.

Inventory Management

• Coordinate closely with the supply chain warehouse and asset manager to oversee inventory management and warehouse operations.

• Ensure accurate record-keeping and adherence to inventory standard operating procedures and controls.

• Implement IRC inventory policies across all IRC Ethiopia offices.

• Produce timely grant-ending and year-ending inventory reports.

• Conduct regular site visits to assess warehouse safety and compliance with IRC standards.

Asset Management

• Oversee the procurement, maintenance, safekeeping, and record-keeping of all country program assets and equipment.

• Ensure compliance with IRC and donor rules and regulations for asset management.

• Implement IRC asset policies across all IRC Ethiopia offices.

• Manage asset maintenance and tracking.

• Oversee the asset disposal process.

• Conduct regular cycle counts and spot-checks of all IRC assets, inventory, and equipment.

Vehicle and Transport Management

• Coordinate with the senior supply chain fleet manager to oversee all aspects of IRC's country fleet and transportation operations.

• Ensure adherence to IRC vehicle policies and procedures, including procurement, movement, maintenance, and reporting.

• Maintain the optimal condition of all IRC vehicles or service provider vehicles.

• Oversee vehicle insurance.

• Implement and enforce local fleet management policies.

• Monitor fuel consumption.

• Review monthly vehicle reports and provide necessary support to the supply chain team.

Compliance and Ethics

• Identify, analyze, and mitigate compliance risks within the supply chain process.

• Implement robust procurement controls and red flag identification measures.

• Ensure adherence to internal and external audit corrective action plans.

• Conduct all activities ethically and in compliance with relevant regulations.

Learning and Development

• Oversight and Planning: Oversee and implement all supply chain learning and development initiatives within the country. Conduct thorough needs assessments to develop comprehensive training plans for supply chain staff.

• Team Building and Capacity Development: Recruit, supervise, and develop team members, fostering their growth in both technical and managerial skills.

• Performance Management and Coaching: Provide effective coaching, training, and mentorship to direct reports. Set clear expectations, establish annual performance objectives, and deliver regular, constructive feedback. Conduct formal performance reviews semi-annually.

• Team Leadership and Collaboration: Cultivate a positive and collaborative team environment by maintaining open and professional relationships with team members. Provide guidance and support to ensure optimal performance.

• Regular Communication and Development: Conduct high-quality, regular meetings with direct reports (at least monthly) to discuss performance, address concerns, and provide development opportunities. Create individualized development plans to enhance technical skills, knowledge sharing, and career progression.

Supply Chain Coordinator Competencies Matrix

• The Supply Chain Coordinator must adhere to the proficiency matrix, which outlines essential skills, tasks, and accountability levels. The coordinator is responsible for implementing the matrix and fulfilling all associated tasks and requirements.

Safeguarding Responsibilities: - 

• Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]

• Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies

Key Working Relationships:

Reports to: Deputy Director of Supply Chain

Directly Supervises: Supply Chain Procurement Staff

Internal Contacts: Senior Supply Chain Fleet Manager, Senior Supply Chain Warehouse and Asset Manager, HQ, regional and country staff at all levels, Director of Operations, Country Directors, and IRC Program departments

External Contacts: May serve as IRC Supply Chain representative in external meetings, other non-governmental organizations, inter-agency groups, and foundations. 

There will be 50% travel to other IRC field offices 

Job Requirements

Education: 

• Postgraduate degree in Business Management, Management, Accounting, Purchasing and Supplies Management, or a related field. Alternatively, a first degree in the same fields with at least 6 years of relevant experience.

Experience: - 

• Minimum of 6 years of experience in relevant supply chain roles.

• Proven track record as a Supply Chain leader, encompassing planning, procurement, and logistics.

• Demonstrated expertise in supply chain strategies, market analysis, procurement and contracting, vehicle and fleet management, inventory, property, and asset management.

• Experience working within an ERP system.

• Familiarity with a diverse portfolio of donors and their specific guidelines.

Skills: 

• Strong leadership, interpersonal, and analytical skills.

• Ability to work effectively in a matrixed organizational structure.

• Excellent financial management and budgeting skills.

• Proficiency in English and the local language.

• Strong organizational and time management skills.

• Ability to work under pressure and meet deadlines.

• Collaborative mindset and ability to build strong relationships.

• A curious and innovative approach to problem-solving.

• Strong attention to detail and adherence to policies and procedures.

Preferred Qualifications:

• Experience working in international NGOs or humanitarian organizations.

How to Apply

Candidates meeting the above qualifications are encouraged to apply only through the THIS LINK

Please include 3 references from current and former employers.

Applications will not be returned. IRC discourages phone calls or personal visits.

Only applicants meeting the minimum qualification will be short listed and contacted.

Female candidates are highly encouraged to apply.

Your application letter/cover letter must include the following information. 

• Name of the position you have applied for 

• Date of application 

• Summary of your qualifications and experience 

• Motivation/objective of why you have applied for the job

• Permanent Address and present address (if different from permanent) and telephone number if possible also email address 

• Disclose any family relationships with existing IRC employees. 

Disclaimer: - Please note that IRC will never request applicants or candidates to make any form of payment at any stage of the recruitment process. 

IRC is an equal employment opportunity employer.  IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability. 

IRC strives to build a diverse and inclusive team at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible services to our clients. 

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons. 

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances.