The AFC Donors reporting will be responsible for ensuring effective systems are implemented that facilitate effective budget management, and reporting functions within the organization. This position entails leading a team responsible for budget preparation, financial reporting, and compliance with regulatory requirements.

In the absence of the Deputy Finance Director, the role involves collaborating closely with senior management to develop strategic financial plans, analyzing financial data to support decision-making, and ensuring accurate and timely submission of financial reports to internal and external stakeholders. Additionally, AFC Donors assumes responsibility for financial integrity, process improvements, and maintaining effective communication with key stakeholders.

The AFC Donors will have a functional supporting and supervisory role for Finance Manager-Donors in guiding, directing, capacitating and following up on their performance and delivery of their required outputs.

 Key Responsibilities Include

• The primary responsibility of the AFC Donors is to ensure the proper financial management of all funds received for the execution of GOAL Ethiopia’s programs and projects.  These will typically be grants from organizations such as USAID, BHA, EU, ECHO, EHAF, MAPS, UNOCHA, CRS, but may be from other institutional or private donors. The AFC Donors is particularly responsible for ensuring that all budget development and donor reporting activities are carried out promptly and accurately.  The Deputy Finance Director (DFD) will notify all grants that are the AFC Donors responsibility as they arise.  However, the AFC Donors also has a duty to support the work carried out in other operational areas of GOAL Ethiopia and will from time to time be allocated work by the Deputy Finance Director (DFD) in those areas.

• Support the preparation of budgets and budget narratives for proposals to donors, government and other bodies and prepare financial reports on current funding for GOAL, donors, government and other external bodies.

• Maintain the grant set up and communicate the budget codes to budget holders and service departments

• Review the budget utilization and share concerns and feedback to budget holder on timely manner.

• Prepare grant management meeting presentation and communicate clearly 

• Work with Addis management to ensure they have properly allocated staff time (in all locations) using a fair and auditable basis and that this is reflected in all budgets and financial reports (both internal and external) and that this is explicitly monitored in the Budget Monitoring Tool (BMT) process.

• Work with the head of departments, budget holders and other senior management to ensure the budget proposal  costs  in Addis have been equitably allocated to all grants.

• Work very closely with programme management to ensure that key managers have up to date, accurate financial information to facilitate planning and response. This will include, but not be limited to, issuing a monthly BMT showing actual expenditures to the programme team by the tenth working day of the month, ensuring that the BMT is completed with forecast information, reports on commitments and use of prior month funding and is returned by the 13th working day of the month from the relevant budget holder, and reviewing and sending comments on the analysis returned by the budget holder by the 15th working day of the month.

• Attend all grant management meetings.  Ensure that the finance department presentation is completed in line with GOAL Ethiopia’s grant management guidelines and is posted to the shared drive at the time specified in GOAL Ethiopia’s procedures.  Follow up on all finance related matters arising from each grant management meeting.

• Assist the Deputy Finance Director in the preparation and monitoring of all metrics to monitor the effectiveness of the departments work – which include, but are not limited to, tracking of issues and completion of BMTs, finance issues log, department activity plans etc.

• Attend external and internal meetings for all matters relating to Addis projects as appropriate.

• Ensure that the Finance Director and Deputy Finance Director are promptly supplied with responses to all questions raised by external organizations (including GOAL Dublin).  Note the Finance Director or Deputy Finance Director instruct that they will handle such responses if deemed necessary.

• Support the preparation of detailed implementation plans, including the allocation of individual donor funding to activities and ensuring accurate forecasts and spending.

• Monitor and control current expenditures, liaising with program staff, when necessary, to ensure that expenditure stays within available funding and agreed budgets using budget-monitoring tools and highlight, as appropriate, under/overspends and agree actions required with respective senior management.

• Ensure that both donors’ and GOAL’s financial procedures and policies are always adhered to.  Ensure donor guidelines are always followed.

• Ensure that all VAT recoverable under donor guidelines is correctly processed, monitored and recorded properly. Report to the Deputy Finance Director and senior management regarding any VAT reclaimed but not received within 15 working days of each month end. 

• Always ensure confidentiality of all GOAL Ethiopia financial data, ensuring that no information is reported externally without sign off by either the Finance Director or the Country Director

• Assist the Country Director, the Program Director (PD), the System Director (SD), the Finance Director (FD) and other GOAL Ethiopia senior management wherever possible with donor liaison. 

• Make regular site visits and ensure that field staff (local and expatriate) including regional and field program managers are trained in grant management for field site operations.  Submit reports on all site visits to the Deputy Finance Director within one working day of the visit.

• To always work in a manner that promotes teamwork within GOAL and assist in the achievement of GOAL’s programme aims. 

• Capacitate, guide and supervise respective subordinates, ensuring that all tasks described by their job descriptions have been carried out in a timely manner and ensure tasks are completed with the skill and competence needed to ensure accuracy of accounting data. 

• Carry out appraisals of all subordinates in an effective and timely manner in line with GOAL Ethiopia’s human resources manual.

• Other tasks and responsibilities as directed by immediate supervisor or senior management

Mainstreaming issues (general description of the responsibility of the job holder in terms of Gender, Child Protection, Environment and HIV/AIDS issues.)

• Familiarize self, understand and implement, according to area of responsibility, GOAL’s policies and procedures on mainstreaming of Gender, HIV/AIDS and Child Protection.

• Integrate diversity issues into day-to-day working practices, policies and procedures and monitors practices for any disproportionate impact. 

• Actively promotes staff sensitivity and awareness of Gender, HIV/AIDS and Child Protection issues.

• Be approachable and give positive, practical support to staff who may feel vulnerable, victimized or unfairly treated. 

• Act as a role model and provide feedback to encourage others in supporting employment equity and diversity principles, and the accommodation of other differences in the workplace. Model the flexibility required for working in a diverse environment.

Compliance Issues

• Familiarize self and understand GOAL’s donor compliance issues, specifically with respect to the terms and conditions of the donor or donors the programs are funded by and comply with same in area of responsibility.

• Participate in grant management meetings and present respective parts to participants,

• While preparing and finalizing donor financial budgets and workings, make sure that they are sent to the Donor Compliance Department so they can place them in the central donor section.

• Ensure that all donor financial reports are sent to the grant unit to place in the central donor section

Job Requirements

Do you want to join an exciting organization that brings high level impact to the community and add value to your professional advancement?  Then join us if you have:              

• BA in Accounting or related field with a minimum of 6 - 8 years of related work experience of which at least 4 years is at management level in an international NGO managing large budget programmes funded by USAID/BHA, ECHO. EHAF, Irish Aid, UN Agencies etc. 

• With internationally recognized accounting qualifications (ACCA, etc.). 

• Ability to work with advanced excel, SAGE; proficiency in standard office software packages; proficiency in verbal and written English; firm belief in teamwork, demonstrated technical and managerial ability, sound judgment, ability to interact and work effectively with others at all levels; excellent communicator, facilitator and trainer; flexible and capable of working with an international country team; attention to detail, ability to work to deadlines.

• Keeping confidentiality, accountability, excellence, adaptability, innovation, coaching, facilitating change, developing teams, planning and organizing.

Desirable quality, skill and competence

• Resilience: maintains focus and intensity and remains optimistic, persistent and professional even under adverse, stressful or difficult situations.

• Continually looks to improve personal skills, knowledge and work and hence contributes to capacity building within the team and organization,

REMUNERATION and BENEFITS: 

• GOAL will pay a competitive basic salary based on the salary grading with addition benefits.

• A chance to develop tangible experience.

• Being part of a team who continue to make a real difference to the lives of the most vulnerable people.  

Commitments: 

GOAL’s recruitment procedure is fair and transparent which is also in line with the organization’s commitment to its integrity, honesty and culture. GOAL is committed to ensure that, its performance complies with the terms and conditions of relevant agreements, applicable laws & regulations. 

GOAL highly promotes Equality, diversity and inclusion and works with women and men, People with disabilities, and employees of various ages including youth, supports their empowerment and appreciates their achievements constantly. GOAL also encourages applications from diverse candidates including women, people with disabilities, people with diverse backgrounds, and youth to apply.

GOAL has zero tolerance to discrimination on the basis of gender, age, disability, ethnicity, religion, race, economic status etc . we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

Hence, pre-employment background checks will be conducted, and employees are required to read, understand, sign and implement different polices including safeguarding and child protection policy, Protection from Sexual Exploitation and abuse policy, sexual harassment policy, code of conducts and any other rules and regulation of the organization. GOAL is strongly committed not to harm the people under its care. 

Safeguarding

Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates. 

Accountability within GOAL

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

• Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols.

• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.

• Report any concerns about inappropriate behavior of a GOAL staff or partner.

You are welcome to include your sex (Male or female) and any disability issues in your CV (please note that this information will only be used to comply with affirmative action policy of the organization)

How to Apply

Interested and qualified applicants need to submit ONLY once their non - returnable application with CV for one vacancy. The vacancy reference number along with the title & Duty station need to be written in the application letter. 

• Applicants can directly apply through THIS LINK

Please be sure your application and CV should be in PDF or Word only. (The system couldn’t accept other than PDF and Word.)

GOAL strongly encourages female candidates to apply!

Only short-listed candidates will be contacted for an interview and exam.

Shortlisted candidates will need to submit other supporting documents upon request at later stage.

GOAL is not able to contribute towards any costs incurred by candidates