Position: Food Assistance Monitoring Officer (RFSA)

Job Time: Full-Time

Job Type: Contract

Place of Work: Tigray Region - Ethiopia

Posted date: 1 hour ago

Deadline: November, 03/2024 (10 days left)

With over 70 years of experience, we focus on helping the most vulnerable children overcome poverty and experience the fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Planning and improvements in monitoring and compliance works according to the donor standards

• Plan and carry - out food assistance monitoring activities for executing monitoring tasks as per food assistance monitoring principles, standards, and procedures.

• Recommend improvement of monitoring systems, and revise tools and mechanisms to establish quality commodity management in terms of warehousing, documentation, overall commodity flow, and food transfer.

• Conduct monitoring activities at PDPs, SDPs, and FDPs, to ensure food handling and food safety, and that transfer of entitlements are made according to the standard ration size.

• Produce a workable monitoring plan and ensure effective implementation of the plan according to humanitarian core standards and principles to ensure that resources can be transferred to project participants appropriately.

Coordination and Collaboration

• Closely work with SPIR II food assistance coordinator, consortium level food assistance monitoring, and compliance technical team to improve and enhance food assistance operational quality by supporting the development and implementation of standard operating procedures.

• Initiate and actively participate in Food Assistance Monitoring and Compliance TWG and represent the food assistance coordinator in any food assistance risk monitoring and compliance-related meetings.

• Perform smooth and effective monitoring works in cooperation with food assistance management, food assistance monitoring and compliance team, and field team.

• Play a significant role in that food assistance monitoring processes are effective, and transparent, and all components are covered.

• Make sure field teams are supported on any technical aspects and capacity gaps that might be needed and monitoring works are supportive and result-based.

• Coordinate joint risk monitoring with consortium food monitoring and compliance team and take a leading role in following up and closing the identified issues promptly.

Performing Monitoring Activities and Reporting

• Conduct regular live food distribution observations to monitor compliance of food distribution processes with consortium and donor-agreed standards.

• Conduct regular food commodity end-use checks in targeted woredas after the completion of each food distribution round to check and verify project participants have received their entitlements as per the standard rations sizes and verify other relevant information of program beneficiaries and food distributed.

• Conduct regular warehouse inspections at primary destinations, in target woredas secondary warehouses, FDPs, and satellite distribution points to check and ensure a higher level of compliance to donor and consortium level minimum standards in commodity handling and warehouse management practices.

• Check PW activities attendance sheet against payroll before conducting food transfer. In addition, will check the PDS payroll sheet with the master participant list;

• Monitor and support the implementation of Wereda level PW food transfer.

• Together with the government office develop a reconciliation of the SPIR II RFSA public works done by each household to be eligible for the period transfer payment.

• Conduct regular post-distribution monitoring/PDM in targeted woredas FDPs and satellite distribution points after the completion of each food distribution round to check and verify project participants have received their entitlements as per the standard rations sizes, monitor food consumption, and food quality and identify areas of program improvement.

• Undertake regular monitoring if controlling mechanisms and procedures are established and practiced at FDP, Woreda, and PDP level of operations to maintain adequate food commodities handling, movement, and distribution of food commodities to mitigate the risk of fraud and misappropriation of program resources.

• Undertake all kinds of food assistance risk monitoring and make sure that appropriate methods and tools are used at all food assistance handling and management levels.

• Ensure that monitoring activities are carried out to the level required, and standard, and quality monitoring reports are timely produced, compiled, and shared with the food assistance coordinator.

• Based on monitoring findings and observations, continuously provide feedback to field-level staff and management, food assistance monitoring, and compliance team to follow up and ensure operation quality improvement.

Monitor Food Assistance Team skills, and gaps and provide on-job skill transfer and advice on proper capacity-building sessions.

• Monitor food assistance staff knowledge of their specific jobs and implementation of each duty’s JD to enhance the performance of each staff and ensure positive and collaborative working relationships in line with WVE’s Code of Conduct in collaboration with SPIR II food assistance management.

• Identifies field food assistance staff capacity gaps and proposes action points.

• Conduct regular exit meetings to review monitoring activities conducted and gaps identified for common understanding and further learning.

Job Requirement

Required Professional Experience

• 3 - 4 Years of experience in food assistance/food aid programs, disaster mitigation, and development-related fields with a minimum of 3 years direct experience in food aid/food assistance monitoring.

• Direct and relevant working knowledge of USAID food commodity management, GACAP, and TOPs commodity management policy is mandatory.

Required Education, training, license, registration, and certification

• MA/MSc or BA/BSc Food Science, Food Security, Agricultural Economics, Business Administration, Accounting, Disaster Management, Agriculture, Rural Development, and related fields.

Preferred Knowledge and Qualifications

• Strong knowledge and working understanding of PSNP and USAID/BHA Food Security and Resilience programs

• Demonstrated capacity in food commodities monitoring

• Experience in food assistance programming, Grants/project management, Market Assessment and Analysis, Cash transfer programming, food aid monitoring, and report writing.

• Good understanding of humanitarian standards and core principles

• Good knowledge of local context

• INGO experience

• Ability to work in high-tension and high-security risk situations

• Ability to work in and contribute to team building environment

World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them.

Disclaimer: World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront. If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.

Applicant Types Accepted:

• Local Applicants Only

How to Apply

Apply using THIS LINK