A preeminent First Responder, International Medical Corps provides emergency relief to those hit by disaster, and offers the skills needed to rebuild stronger. We train people – giving communities the tools and knowledge to be self-reliant and be their own best First Responders when disaster strikes again.

International Medical Corps focuses on the delivery of community-based primary health care. We emphasize training and education, and prioritize hiring local staff – in fact, 96% of our field-based staff and health professionals are recruited from the local community. This helps to ensure that skills and knowledge are passed on and remain long after our programs have ended. Through the integration of specialties like emergency medicine, women’s health, nutrition services, water and sanitation, and mental health into the primary health care setting, we ensure that those we serve receive holistic, comprehensive care. The value of International Medical Corps’ integrated approach to community health and well-being and our emphasis on capacity building through training are critical for the long-term growth of ‘conflict and natural disaster-affected communities’ and ‘fragile states’.

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of the vacancy.

The primary function of the Finance Manager: Budgeting and Reporting is to ensure effective financial management and compliance through comprehensive budgeting, monitoring, and reporting processes across all program sectors and field offices. The officer will be responsible for the development and oversight of financial budgets during the proposal phase, ensuring alignment with donor requirements and internal policies. This includes providing detailed cost allocation, coordinating budget preparation, and managing the internal budgeting tool to minimize risks associated with missed costs. In addition, the manager will play a key role in enhancing the financial capacity of staff by providing technical support and training in budgeting, budget management and reporting. Regular collaboration with the Sr. Finance Manager and Finance Director will be essential to ensure the inclusion of relevant support costs and address any funding gaps effectively.

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear, or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding 

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.  

Equal Opportunities 

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Duties and Task

Budgeting and Budget monitoring 

• Responsible for financial budgeting during the proposal period and cost modifications to different donors.

• Provide cost allocation based on gaps and ensure all actual gaps for each area are considered and taken into account when budgeting for each proposal.

• Ensure timely and well-coordinated budget preparation with all the program sectors and field offices. 

• Manage the internal budgeting tool/template with fixed lines to ensure all relevant costs are accounted for therefore minimizing risk for missed costs.

• Ensure flagged amendments are concluded including cost extensions and no-cost extensions.

• Ensure that new proposal budgets follow the IMC Shard Cost policy, other internal guidelines, external donor guidelines and respect the 80-20 rule. 

• Work closely with the Finance Manager and Finance Director to ensure inclusion of relevant support costs in new budgets and cost recovery of funding gaps identified. 

• Provide technical support, training and on-the-job support to finance and non-finance staff

• Ensure approved budgets are set up in IMC TM1 (Table Manager 1) template during the proposal submission and before the grants are signed according to donor guidelines and budget templates. 

• Coordinate the pipeline/BVA process and forecasting tool that will allow review of financial progress against the program achievements. 

• Follow up with each Sector Program Manager, Budget Holder and Field coordinators on spending and eligibility of costs incurred/posted to ensure a 100% utilization on grants.

• Enforce regular monthly pipeline/BVA review process, in collaboration with the Sr. Finance Manager (Budgeting & Reporting), Field operation Coordinator, and other sectors. 

• Provide support and troubleshooting on any issues raised and provide training to other staff on Budgeting and budget management and monitoring. 

• Suggest corrective action to be taken to the Sr. Finance Manager and Finance Director.

Donor Reporting and Compliance

• Ensure timely delivery of monthly, quality and annual donors, government financial reports meeting internal and external deadlines. 

• Ensure compliance with donor rules and regulation through regular reviews and close monitoring 

• Ensure all close out documents are in place

• Review monthly the rolling Action Plan for financial reports due to donors in the coming month.

Financial Management 

• In cooperation with the supervisor and other team members, proposing and drafting necessary adjustments or rebooking of entries on an ongoing basis.

• Identify and communicate with the field finance team for any incorrect transactions done and inform for the necessary adjustment. 

• Review grant/project transactions and recommend any corrections required like project code, account code.

• Review financial and procurement documents as required. 

Job Requirements

MINIMUM REQUIREMENTS

• Master’s degree in finance & accounting, MBA Business Administration or bachelor’s degree in finance & accounting, Business Administration or relevant field.

• Minimum 6 years for master’s and 8 years for bachelor’s degree and proven progressive experience in finance and grants related positions

• Minimum 5 years’ experience working for INGOs

• Proven experience in working with financial management of projects funded by humanitarian donors (USAID/BHA, ECHO, UNOCHA, BPRM, UNHCR, UNICEF, WFP…)

• Solid knowledge and understanding of financial compliance, donor compliance and procedures.

• Strong interpersonal and communication skills and the ability to work under pressure .

• Excellent skills in the use of computers, Accounting Software  (MS Word, Excel, Power Point).

How to Apply

Apply by Using THIS LINK

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com.

Please do not submit your CV or application to this website, it will not be considered for review.