Reference No:  REC/108/24

Job title:  Area Logistics Supervisor

Location: Gambella

Reports to:Area Manager

Number of Posts : 01 (one)

Closing date:  October-04-2024

GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.

GOAL is a non-for profit organization that has been working in Ethiopia for over 30 years, towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition, healthcare and education. GOAL implements a range of multi-sectoral development, resilience, recovery and humanitarian responses programmes by being sensitive to cross-cutting issues including gender, accountably, child protection, HIV/AIDS. Currently, we work with pastoralist, agropastoral, pastoral dropouts, rural small holder farmers, rural/urban youth and street children to respond to humanitarian crises and build resilience in Ethiopia working closely with local communities, local government, donors and other key actors. GOAL E Humanitarian Response is centered on nutrition, WASH, livelihoods, multipurpose cash, NFIs and protection interventions in country wide while the recovery and development focus on livelihoods, economic opportunities, health, health and nutrition system strengthening and WASH with solid emphasis on integrated programming and community-based approach in Oromiya regional state. The Street Children programme is implemented with local partners in Addis Ababa and Hawassa.

We envision a world where poverty no longer exist, where vulnerable communities are resilient, where barriers to wellbeing are eliminated and where everyone has equal rights and opportunities. GOAL Ethiopia’s main donors Irish Aid, USAID/OFDA, EHF, ECHO, UNHCR, WFP, UNOCHA and other private donors.

General Description of the Role

The Area Logistic Supervisor is responsible for assisting in the running of all components of Logistic & Supply Chain at the area office under the direct supervision of the Area Manager with technical support from the head of logistics. He/she will ensure logistics support on daily basis required for area programme/operations activities related to supplies, fleet management & other related needs. Also aids with specific requests submitted by head of logistics and advisors and authorized by the Area Manager at the area office

Duties and Responsibilities

Procurement Management

• Support procurement activities coordinating with the Area Sr procurement officer.

• Review and ensure all procurement documentation as per GOAL Standards & Proper archiving is done for each request.

Stock Management

Ensure proper stock management under standard procedures of all consumables for office and guesthouse (where relevant) needs to avoid stock out situations of different supplies.

• Responsible for supervising/handling of all cargo and supplies dispatched to the field office from HO or received locally from the suppliers or from/to the field from donors (DIKs), review all the waybills, Delivery Dockets, Packing Lists, Goods Receipt Notes/Delivery Notes.

• Support distribution activities and ensure that distribution documents are properly handled in accordance with

  GOAL & Donor requirements and are adequately & properly filed for reference

Asset/Property Management

• Monitor the maintenance activities of IT infrastructures and equipment and ensure adequate traceability of all actions.

• Assist Logistics Coordination in GOAL property management by ensuring assets checklist is regularly updated & tagged for field office and guesthouse (where relevant).

• Assume an adequate management of assets according to GOAL standards.

Safety & Security Management

• Assist the Safety & Security personnel in carrying out assessment for new sites/location on security and safety procedures and implementation.

• Assist the Refugee/Programme Manager in security management in GOAL field premises by strictly implementing GOAL access control policy, by supervising guards in the performance of their jobs on daily basis.

o Submit weekly report to the line manager on security issues and movements. o Submit the staff list at the Base (field location) on daily basis to the line manager

Premise maintenance

• Assist in carrying out field assessments on logistics facilities and needs for new sites/locations

• Supervises and coordinates activities of workers (outsource) engaged in setting up, installing, repairing, and maintenance works to ensure the completion of repair, maintenance & installation in accordance with service agreement or contract.

• Responsible for identifying the maintenance works needed in different GOAL premises and liaise with the line manager for necessary actions to complete required work in timely manner.

Fleet Management

• Ensure refueling of all fleet/generators done in a timely manner and keep all records (log sheet, fuel stock report).

• Ensure monthly fleet/generators report is prepared in time manner and submit to the logistics department in the 5th of the following month

• Ensure monthly movements records for rental vehicle usage are submitted to HO Finance department for payment.

Staff Management

• Carry out frequent visits to project sites, identify gaps or inconsistencies with GOAL standards, prepare and implement clear action plan. Provide adequate guidance to logistics/programmes staff in the field and ensure timely execution

• According to organogram, the RLS will supervise all the staff under his responsibility in the field office according to GOAL HR policy including setting up their objectives, performance evaluations, leave management and technically supporting them in their job.

• Responsible to make a monthly roaster for all guards and arranging guard back up in case of leave, sickness or other matters.

Assume weekly or bi-monthly meetings with logistics team (storekeepers, logs/procurement, drivers and guards) and produce brief record of them. Useful information to be included in the monthly report.

Reporting

• Participate in other logistics monthly reporting by providing all useful data and information to the Logistics

  Coordinator & Procurement Manager

Others

Undertake any other duties, relevant to logistics/supply chain skills, which may from time to time be deemed necessary.

Job Requirements

• Degree in Business Administration, Logistics, or related field.

• 3 years experience in a similar role

• Good English language skills (Reading, Writing & Speaking).

• Essential computer literacy (word, excel, outlook, PowerPoint, etc.

• Capacity to work under stress, flexible, good team player, patient. High level of integrity & honesty.

•  Strong communication skills.

• Flexibility is requested from GOAL staff, including short-term assignments from the usual place of work.

• Part of any GOAL-employee responsibilities is the attendance of internal training (LINGOs. GOAL policies & donor regulations) as per the requirements of the organization.

• Demonstrates management skills to deal with a myriad of tasks.

Familiar with donor guidelines – PRM, ECHO, WFP, IA, USAID/ BHA, UNOCHA,  etc.

Desirable/Advantageous Credentials:

• 5 years’ experience in Multi-sectoral logistics skills is desired.

• Certification in CIPS/Fritz

• Experience of managing security issues in insecure/hostile environments:

Able to speak the local language

Additional job responsibilities

The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

GOAL has a Staff Code of Conduct, Safeguarding and Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies and other GOAL and Donor policies.

REMUNERATION and BENEFITS: 

• GOAL will pay a competitive basic salary based on the salary grading with addition benefits.

• A chance to develop tangible experience.

• Being part of a team who continue to make a real difference to the lives of the most vulnerable people. 

Commitments: 

GOAL’s recruitment procedure is fair and transparent which is also in line with the organization’s commitment to its integrity, honesty and culture. GOAL is committed to ensure that, its performance complies with the terms and conditions of relevant agreements, applicable laws & regulations. 

GOAL highly promotes Equality, diversity and inclusion and works with women and men, People with disabilities, and employees of various ages including youth, supports their empowerment and appreciates their achievements constantly. GOAL also encourages applications from diverse candidates including women, people with disabilities, people with diverse backgrounds, and youth to apply.

GOAL has zero tolerance to discrimination on the basis of gender, age, disability, ethnicity, religion, race, economic status etc . we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

Hence, pre-employment background checks will be conducted, and employees are required to read, understand, sign and implement different polices including safe guarding and child protection policy, Protection from Sexual Exploitation and abuse policy, sexual harassment policy, code of conducts and any other rules and regulation of the organization. GOAL is strongly committed not to harm the people under its care. 

GOAL Ethiopia is committed to safeguarding and promoting the safety of people who involves in its work and demands all staff exhibit the highest commitment. GOAL Ethiopia will verify skills and commitment of the candidate in the assessment process and perform Background reference check.

You are welcome to include your sex (Male or female) and any disability issues in your CV (please note that this information will only be used to comply with affirmative action policy of the organization)

How to Apply

APPLICATION PROCEDURE: 

Interested and qualified applicants need to submit ONLY once their non - non-returnable application with CV for one vacancy. The vacancy reference number along with the title & Duty station need to be written in the application letter 

Applicants can directly apply online using THIS LINK

• Please be sure your application and CV should be in PDF or Word format only. (The system couldn’t accept other than PDF and Word.)

GOAL strongly encourages female candidates to apply!

Only short-listed candidates will be contacted for an interview and exam.

Shortlisted candidates will need to submit other supporting documents upon request at a later stage.

GOAL is not able to contribute towards any costs incurred by candidates during the recruitment process.