POSITION:         Driver/Logistics Assistant

REPORTS TO:    Senior Logistic and Operations Coordinator

DUTY STATION: Jimma, Semera, Dessie, Sodo, and Bahir Dar 

PROGRAM:  USAID Empowered Communities (ECA) activity

REPORTS TO: Senior logistic and Operation  Coordinator (SLOC)

DUTIES AND RESPONSIBILITIES

JOB SUMMARY

The Temporary Driver & Logistic Assistance is mainly responsible for providing transportation service for authorized persons and Goods in a timely, safe and cost-efficient manner. S/he shall ensure the vehicles used for official & authorized businesspersons in line with organization policies and Ethiopia country traffic rules and road discipline.  S/he support the regular procurement, messenger services and field level workshop activities by providing supplies, stationarities, and disbursing cash to workshop participants.  The Temporary Driver & Logistic Assistance works under direct supervision of Senior logistic and Operation Coordinator (SLOC). S/he will closely work with PHE Office Operation Team, Finance team, and HR Team. 

SPECIFIC RESPONSIBILITIES: 

Driving Functions:   

• Responsible for driving authorized persons and transporting project goods in a timely, safe and cost-efficient manner. 

• Ensure that the project vehicle is only used for official/ authorized businesspersons.

• Ensure the safety of passengers, shipment and vehicle while strictly observing traffic rules and road discipline. 

• Ensuring readiness of the vehicle for transport service (including daily check of water, fuel, engine oil, tires, brakes, fan etc.) other parts of the vehicle prior to driving. 

• Responsible for daily cleaning of project vehicles. 

• Follow up regular maintenance of the assigned vehicle to ensure roadworthiness. 

• Properly Schedule in town and field trip plan with supervisor. 

• Maintains records of vehicle usage (including fuel consumption, mileage, and trip logs) and security incident Ensure compliance to organization travel policy and vehicle utilization policies. 

• Performs project routine business, such as receiving and delivering official project documentation. 

• Regularly check post office boxes, collect and dispatch letters, parcels and other correspondence. 

Logistics Functions: 

• Support the Project Logistics Coordinator in procurement processes. 

• Support field level travel arrangement with supervisor. 

• Responsible for collecting Quotations, receiving procured goods and arranging transportation to their final destination(s). 

• Facilitate Field level workshop via providing office supplies, and handling field cash disbursement to participants. 

• Collect and distribute mail and coordinate courier services.

Security and Safety:

• Ensure that all vehicles are equipped with emergency equipment, accident kits and key fleet policies visible to passengers. 

• Perform any other duties as assigned by supervisor which are in line with the general concept of this position.

Job Requirements

• College Diploma/Certificate in Auto Mechanics (10+3) or related fields. 

• Possession of a valid national driving license- 3rd Grade and/or above.

• 5+ years continuous work experience in a similar organization.

• Previous experience performing minor repairs of vehicle is advantageous. 

• Prior experience providing administrative and logistical assistance is preferable.

• Must be willing to take eye exam before hire and every two years. 

• Demonstrated punctuality, attention to detail, patience, good humour and flexibility. 

• Ability to speak and written in English, Oromiffa and Amharic languages.

• Demonstrated ability to work independently with limited supervision. 

• Willing to travel extensively within and outside the region.

How to Apply

CODE OF CONDUCT 

• It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency. 

Interested applicants can send their CV and a cover letter through THIS LINK on or before 07 August 2024 by 5:00 PM. 

Please note that applications with unspecified positions will not be part of the screening process and will automatically be rejected.