UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built; we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, Hope

Ethiopia is situated in the Horn of Africa and is the second most populous country on the continent with an estimated population of 115 million. It borders six African countries: Djibouti, Eritrea, Kenya, Somalia, South Sudan, and Sudan, and covers 1,104,300 square kilometers. Approximately 85 percent of the population lives in rural areas. Ethiopia represents a melting pot of ancient cultures with Middle Eastern and African cultures evident in the religious, ethnic, and language composition of its people.

Over the past two years, children and their families across Ethiopia faced multiple and complex emergencies, such as the conflict in the northern Ethiopia and the drought, which resulted in millions of people in need of urgent humanitarian assistance. UNICEF has programmes in Child Protection, WASH, Health, Nutrition, Social Policy, and Education and serves over 15 million children in Ethiopia. Join UNICEF Ethiopia to contribute to improving the lives of children and women.

How can you make a difference?

Asset/Supplies/Equipment

• Supports management of administrative supplies, office equipment, and updating inventory of items.

• Ensures that services and maintenance of premises are in accordance with organizational standards.

• Monitors and supervises adequate and appropriate use of Asset/supplies.

• Arranges for the purchase and timely distribution of office supplies and maintaining office equipment.

• Ensures that services and maintenance of premises and equipment are in accordance with organizational standards.

• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Procurement/Invoice processing

• Facilitates the processing of low value PO for procurement of service and goods. This includes preparing and filing documents, completing necessary forms and templates, and making necessary logistical arrangements.

• Maintains up-to-date vendor lists, partners, and consultant rosters.

• Process of payment invoices and filing documents for approval and thereafter processing in VISION.

• Uploads electronic files and verifies results to destination system.

• Responds to client transaction status and other inquiries.

Communications & Workflow

• Facilitates the communications and workflow of the organizational unit to enhance the efficiency and timeliness of operations and outputs.

• Manages incoming and outgoing correspondence, e-mails, and telephone calls.

• Communicates routine and some non-routine information pertaining to the work of the team.

Calendar/Meetings/Correspondence Management

• Maintains office calendar and arranges meetings.

• Takes minutes of Ops meetings, ensuring accuracy, attention to detail and coherence.

Events/Logistics

• Supports the logistical arrangements, through engaging with facilitators, caterers, and hosts.

• Arranges times through liaising with participants over availability.

• Liaises with budget focal points (Ops) and section over costs and needs.

• Prepares and maintains agendas on meetings and events related to the work group commitments.

Job Requirements

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization is an asset.

• Work Experience: At least 5 years of relevant work experience in in administrative or clerical work.

• Skills: Training and experience using MS Word, Excel, PowerPoint, and other software such as SharePoint.

• knowledge of integrated management information systems is required.

• Thorough knowledge of general administrative policies and procedures desirably in a UN/NGO set up.

Organizational, Planning, And Prioritizing Skills And Abilities.

• Language Requirements:

Desirables

Fluency in English required, including writing, and editing skills.

• Developing country work experience and/or familiarity with emergency.

How To Apply 

• Register using THIS LINK

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF Competencies Required For This Post Are…

• Builds and maintains partnerships (1)

• Demonstrates self-awareness and ethical awareness (1)

• Drive to achieve results for impact (1)

• Innovates and embraces change (1)

• Manages ambiguity and complexity (1)

• Thinks and acts strategically (1)

• Works collaboratively with others (1)

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.