International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com.
A preeminent First Responder, International Medical Corps provides emergency relief to those hit by disaster, and offers the skills needed to rebuild stronger. We train people – giving communities the tools and knowledge to be self-reliant and be their own best First Responders when disaster strikes again.
International Medical Corps focuses on the delivery of community-based primary health care. We emphasize training and education, and prioritize hiring local staff – in fact, 96% of our field-based staff and health professionals are recruited from the local community. This helps to ensure that skills and knowledge are passed on and remain long after our programs have ended. Through the integration of specialties like emergency medicine, women’s health, nutrition services, water and sanitation, and mental health into the primary health care setting, we ensure that those we serve receive holistic, comprehensive care. The value of International Medical Corps’ integrated approach to community health and well-being and our emphasis on capacity building through training are critical for the long-term growth of ‘conflict and natural disaster-affected communities’ and ‘fragile states’.

The primary objective of the position is to support the procurement function to improve program support.
It requires the occupant to have a deep understanding of humanitarian supply chains including but not limited to need assessment, sourcing, procuring, and expediting procurements 
The success of this role requires close collaboration with field staff, country procurement team, Country leadership, country program teams, and GP Quality Assurance
MAIN TASKS AND RESPONSIBILITIES
Under the direct supervision of the Procurement Manager, you will be responsible for the following:
You will

• Organizing procurement tracking system and supporting program and management team up-to-date and reliable information on the procurement status and submitting weekly and monthly reports.

• Manage the maintenance of accurate filing systems, with documented and supported records of actions for audit purposes.  

• Contribute to weekly and monthly logistics reports to the in-country management team, and Global logistics pursuant with IMC policies and procedures.  Be flexible and manage your time, accordingly, be prepared to

• tackle other tasks commensurate with your role, and level of experience, at short notice.

• Ensures all payment procurement documents ready for payment comply with IMC policy

• Coordinates local procurement activities.

• Maintain PR and PO tracking tools are updated and shared with programs and country office logistics on weekly bases.  

• Makes purchases 

• Ensure compliance with the IMC procurement policy 

• Responsible to facilitate and participate in bid opening

• Prepares complete procurement documents that is in line with the IMC policy

• Follow and notify standing agreements before expiring ahead of time Performs similar tasks as assigned by the supervisor

MAIN TASKS AND RESPONSIBILITIES
Under the direct supervision of the Procurement Manager, you will be responsible for the following:
You will

• Organizing procurement tracking system and supporting program and management team up-to-date and reliable information on the procurement status and submitting weekly and monthly reports.

• Manage the maintenance of accurate filing systems, with documented and supported records of actions for audit purposes.  

• Contribute to weekly and monthly logistics reports to the in-country management team, and Global logistics pursuant with IMC policies and procedures. 

• Be flexible and manage your time, accordingly, be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.Ensures all payment procurement documents ready for payment comply with IMC policy

• Coordinates local procurement activities.

• Maintain PR and PO tracking tools are updated and shared with programs and country office logistics on weekly bases.  

• Makes purchases 

• Ensure compliance with the IMC procurement policy 

• Responsible to facilitate and participate in bid opening

• Prepares complete procurement documents that is in line with the IMC policy

• Follow and notify standing agreements before expiring ahead of timePerforms similar tasks as assigned by the supervisor

Procurement

• Implement all IMC procurement Standard Operating Procedures to ensure compliance with IMC and donors’ procurement policies

• Work with requesters to develop comprehensive purchase specification

• Maintain accurate procurement data and records and ensure on-time procurement reporting

• Review procurement documents before payment

• Lead the bidding process, including Request for quotation process, Request for proposal process, Tender evaluation, and facilitating procurement committee functioning

• Develop and implement category sourcing strategy

• Set negotiation objectives and conduct negotiations with potential vendors to ensure value for money 

Contracting Proces

• Prepare, review, and utilize Procurement contracts, including blanket purchase agreements (BPA) to ensure favorable Procurement Terms and Conditions

• Monitor contract implementation to ensure the supplier’s adherence to contract terms and conditions

• Prepare and submit timely and accurate procurement report(s) to inform the decision-making process.

• Implement and sustain segregation duties in procurement and other related functions.

vendors Management
You will:

• Maintain mutually beneficial relationships with vendors 

• Conduct vendor’s performance rating and feedback process and maintain up-to-date and accurate vendors’ performance scorecards

• Develop suppliers for sustainable value-adding procurement 

Compliance and Legal

• Conduct procurement due diligence, including BI checks, supplier site visits, and vendor background checks, and implement any other fraud prevention methodsProvide complete documents for audit and implement Corrective and/ or preventive action Plans dentify, document, and timely report any IMC procurement process deviations following the mechanism in place for appropriate follow-up.

• Provide constructive support to other functions to ensure effective, compliance with policies & procedures. 

Internal and/or external contacts: 
Internal: Regular relationships with country logistics staff at all levels, procurement manager, and Project Coordinators/Managers. 
External: May Serve as IMC procurement representative in interdepartmental meetings, other non-governmental organizations, inter-agency groups, and foundations

Travel Required:      25 % of Time
Scope (Financial / Non-Financial):
Key Contacts (Internal and external stakeholders like procurement team, Finance, program, and vendors)

job Family procurement /logistics JOB CATEGORY    Logistics 
REPORTING MANAGER Alemneh Shitaw
JOB CATEGORY: Logistics

JOB LEVEL :Mid-level 

Job Requirement

• Bachelor’s Degree required.

• Advanced professional certification in procurement management and/or emergency response management is strongly preferred.

Work Experience: 

• At least 3 years and above of experience in handling humanitarian logistics.

• Strong ERP rollout and other procurement software management skills.

• Clear training and mentoring ability. 

• Experience working with a diverse portfolio of Donors and knowledge of specific donor guidelines.

Demonstrated Skills and Competencies: 

• Have a high degree of flexibility and ability to work under sometimes acute hardship conditions against tight deadlines. 

• Strong computer and communication equipment skills, including Microsoft Office applications.

• Change management

• Risk management

• Cross-Functional collaboration

• Result Focus

• Effective Communication

• Problem-Solving ability

• Language Skills: 

• Fluency in English is required.

How To Apply

• Interested and Qualified applicants apply Through THIS LINK

  Code of Conduct
  As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards. Staff is also responsible for preventing violations of our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

  If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

  Safeguarding
  It is all staff’s shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.

  Equal Opportunities  
  International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.