JOB SUMMARY  
Under the supervision of the Senior Admin & HR Manager the HR/Admin Officer provides general human resources and Admin support services for the department.  He/she will be responsible for: managing the recruitment and selections process, managing the employment contracts which includes proper record keeping, for producing updated staff information including payroll data on a monthly basis for the assigned areas and assisting in all administration tasks in the department.  
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. 

MAIN TASKS AND RESPONSABILITIES 

• Facilitates the preparation and timely completion of staff contracts for field offices staff.    

• Maintains staff personal files (which should include all the required documents as per the staff file  

• checklist) & keep all documents in each personnel file.   

• Ensures assigned field offices employees has valid Employment contract on the file (which entails proper employment contract management).  

• Responsible to download applications from webmail (ethiojobs), longlisting application based on the minimum requirement and provide it to the concerned technical (hiring) manager.  

• Responsible to create & update staff HR data base on Cost Point regularly.  

• Responsible to prepare the summary of staff contracts and lease agreement for duty stamp and follow up on the accomplishment.    

• Identify vacant position, and organize assessment methods and involve in recruitment and selection process with related department members and produce all the required reports.  

• Provide updated staff list for payroll preparation on monthly base.   

• Ensures that all new hired staffs’ Inductions’ is scheduled and conducted with the relevant department in Addis level as well as in the field office.   

• Process registration and notification of new staff, notify salary change & dependents with Pension Agency.  

• Ensure staff medical claims are timely reimbursed and follow the process to submit to insurance company.  

• Responsible for booking of flight ticket & accommodation for staff & visitors. Communicate the necessary section for arraignment of transport & accommodation.  

• Ensure service payment for ticket, hotel and bill payments (Internet & telephone) are settled timely.  

• Ensure staff air time monthly allowance are purchased & distributed to staff on  a monthly base. 

• Follow up and ensure that all staff files are with updated and signed JDs, and also staff performance appraisals are done in a timely manner.  

• Assist in implementing staff insurance policies and updates.  

• Manages staff exit process which includes managing clearance, final payment, work certificate, insurance exclusions, etc.  

• Produce periodic reports on the assigned Field Office.  

• Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive. 

JOB FAMILY : Admin & HR 

JOB CATEGORY :Admin & HR 
REPORTING MANAGER  :Senior Admin & HR Manager     JOB LEVEL     Officer 

Job Requirement

• BA Degree in Human Resource Management, Management, Business Administration, Law or related fields

• A minimum of Three years or more in INGO work experience in related field.    

• Work experience in similar field working station is an advantages.  

• Good knowledge of English language, especially writing skills, knowledge of staff data management

How To Apply

Interested and Qualified Applicants Using through THIS LINK

Code of Conduct 
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. 

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns. 

Safeguarding 
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.  

Equal Opportunities   
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.