International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.
Under the direct supervision of Senior Finance Manager, to support organization’s finance operations unit both Addis Ababa based, and field based, budgeting, TM1 budgeting and reporting tool management, program support, Audit and financial reporting (both donor and internal) and operationalize finance management and internal control systems for International Medical Corps’ field offices. The position holder will be responsible for Ensure timely preparation of budgets for new project proposals, budget revisions, efficient budget monitoring, financial donor reporting and audit process for the projects, in compliance with donor and IMC policies and procedures. She/he is responsible for the budget preparation of the new proposals, prepare monthly pipeline/BVA report and projections with program team and donor reports as assigned by line manager. Works closely with Sr. Finance Manager -Budgeting & Reporting.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.
MAIN TASKS AND RESPONSABILITIES
Budgeting
Provide cost allocation based on gaps and ensure all actual gaps for each area are considered and taken into account when budgeting for each proposal.
Ensure a timely and well-coordinated budget preparation with all the program sectors and field offices.
Manage the internal budgeting tool/template with fixed lines to ensure all relevant costs are accounted for therefore minimizing risk for missed costs.
Ensure flagged amendments are concluded including cost extensions and no-cost extensions.
Ensure that new proposal budgets follow the IMC Shard Cost policy, other internal guidelines, external donor guidelines and respect the 80-20 rule.
Work closely with the Finance Manager and Finance and Admin Director to ensure inclusion of relevant support costs in new budgets and cost recovery of funding gaps identified.
Provide technical support, trainings and on-job support to finance and non-finance staff
Budget Monitoring
Ensure approved budgets are setup in IMC TM1 template during the proposal submission and before the grants are signed according to donor guidelines and budget templates.
Coordinate the pipeline/BVA process and forecasting tool that will allow review of financial progress against the program achievements.
Follow up with each Sector Program Manager, Budget Holder and Field coordinators on spending and eligibility of costs incurred/posted to ensure a 100% utilization on grants.
Enforce regular monthly pipeline/BVA review process, in collaboration with the Finance Manager (Budgeting & Reporting), Program Director, and other sectors.
Provide support and troubleshooting on any issues raised and providing training to other staff on Budgeting and budget management and monitoring.
Suggest corrective action to be taken to the Finance Manager and Finance & Admin Director.
Donor Reporting and Compliance
Ensure timely delivery of monthly, quality, and annual donor financial reports meeting internal and external deadlines
Ensure timely delivery of monthly, quality, and annual government financial reports meeting internal and external deadlines
Ensure compliance with donor rules and regulation through regular reviews and close monitoring
Ensure all close out documents are in place
Review monthly the rolling Action Plan for financial reports due to donors in the coming month.
Financial Management
In cooperation with the Finance Manager, proposing and drafting necessary adjustment or rebooking of entries on and ongoing basis.
Identify and communicate the field finance team for any incorrect transactions done and inform for the necessary adjustment.
Review grant/project transactions and recommend any corrections required like project code, account code and so on.
Review financial and procurement documents as requited.
Any tasks assigned by supervisor other than these
Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.
Job Requirements
Bacheller’s Degree in Finance & Accounting, Business Administration, or relevant field.
Minimum 6 years proven progressive experience in finance and grants related positions
Minimum 5 years’ experience working for INGOs
Proven experience in working with financial management of projects funded by humanitarian donors (USAID/BHA, EHF, BPRM, UNHCR, UNICEF, WFP…)
Solid knowledge and understanding of financial compliance, donor compliance and procedures
Strong interpersonal and communication skills and the ability to work under pressure
Excellent skills in the use of computers (MS Word, Excel, Power Point)
Additional Information
Travel Required: 40% of Time
Scope (Financial / Non-Financial): Financial
Key Contacts (Internal and External): Addis and field finance, Program, HR and Logistics/Procurements
This job description is subject to review to ensure that it reflects the requirements of International Medical Corps.
Code of Conduct
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.
If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.
Safeguarding
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.
Equal Opportunities
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
Note: IMC is an equal opportunity employer and hence candidates from all backgrounds: religion, ethnic groups, qualified women and people living with disabilities, etc. are all encouraged to apply.
National candidates: we strongly encourage national candidates to apply for this position. IMC strives tot attract, motivate and retain qualified national staff in our program.
How to Apply
Interested applicants who meet the above requirements should submit their application letter and CV by clearly stating the position and location that you are applying for through THIS LINK On OR before June 16, 2024.
Only shortlisted candidates will be contacted.
Female applicants are highly encouraged to apply.
