International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com.

 A preeminent First Responder, International Medical Corps provides emergency relief to those hit by disaster, and offers the skills needed to rebuild stronger. We train people – giving communities the tools and knowledge to be self-reliant and be their own best First Responders when disaster strikes again.

International Medical Corps focuses on the delivery of community-based primary health care.  We emphasize training and education, and prioritize hiring local staff – in fact, 96% of our field-based staff and health professionals are recruited from the local community. This helps to ensure that skills and knowledge are passed on and remain long after our programs have ended. Through the integration of specialties like emergency medicine, women’s health, nutrition services, water and sanitation, and mental health into the primary health care setting, we ensure that those we serve receive holistic, comprehensive care. The value of International Medical Corps’ integrated approach to community health and well-being and our emphasis on capacity building through training are critical for the long-term growth of ‘conflict and natural disaster-affected communities’ and ‘fragile states’.

The Senior Human Resources and Administration Manager will contribute to the Leadership of the IMC Ethiopia Country Office; promote an organizational culture that promotes learning, accountability and high performance; help establish, maintain, and improve active and regular working relationships with relevant stakeholders 

Job Description/Responsibilities:   

Human Resource Management: 

• Supervise the oversight of staff personnel files inclusive of contracts, staff leave management is a critical function that must be effectively managed with employees following the leave policies and procedures and maintaining updated leave records for all staff and other paperwork required for employment within the local context and labour law. 

• Ensure compliance to local labor laws including contracts, compensation packages and working hours and ensure that staff are complying with the established working hours 

• Oversee the recruitment and selection of qualified program field staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors 

• Collaborate with Security Manager/CD to maintain security of staff in the field locations 

• Make frequent site visits to facilities to ensure that appropriate care and training are being conducted and to offer support to field staff 

• Maintain open lines of communications with IMC ET’s legal retainer on employment, manual and labor law related issues whenever there is a requirement 

• Ensure IMC manual is contextualized and updated to the local government laws.  

Administration and Compliance 

• Supervise the Human Resources and Administration function to ensure that advice and support are provided to managers and staff on interpretation and application of HR and Admin policies and procedures  

• Ensure that staff and those who work with IMC are aware of and adhere to SEA policies and the Code of Conduct. 

• Establish best practice procedures across Human resources activities to ensure compliance and legislative obligations are met  

• Ensure personnel files and  the security of personal information  

• In consultation with the Legal Advisor changes to employment law or policy or procedural changes, maintain the human resources manual  

• Ensure the HR manual changes are communicated across staff group for understanding of IMC policies, procedures and processes  

• In consultation with FAD, oversee the compliance of Payroll records  

Staff Recruitment and Retention 

• Ensure appropriate recruitment and retention measures of staff including induction and on-boarding program; design and implementation of compensation and performance management systems 

• Ensure through careful review that employment terms, conditions and practices are fair, consistent, compliant with labour law and IMC’s human resource policies and best practice, and appropriate to the context 

• Prepare terms and conditions of employment and issue all employment contracts in compliance with Ethiopian Labour Law  

• In collaboration with Director of Finance and Administration, ensure maintenance of updated information on staff salaries, benefits and income tax calculations in compliance with current laws and regulations 

Performance Management, Learning and Development 

• Develop a culture of performance management across the organization, where staff are held accountable and rewarded for high performance 

• Lead implementation and maintenance of performance management system that is in alignment with organizational goals 

• Guide managers in the Performance Appraisal process, providing coaching, mentoring and support as required 

• Create and maintain the appraisal cycle calendar and communicate to managers upcoming key dates  

• Monitor and advise on performance related disciplinary matters in accordance with established policies and procedures 

• Use Performance Appraisals System learning and development planning 

• Proactively work with line managers as required to identify training & development opportunities for staff including coordination of internal training, external facilitators, sourcing of providers and follow-up  

Employee Relations, Staff Management and Capacity Development 

• Implement a fair and competitive employee benefits strategy to enable attraction and retention of staff  

• Provide coaching and mentoring to management on performance management (poor performance) issues  

• Act as the central point of contact for and respond to staff concerns and grievances  

• Interpret and advise on employment law and practice as per the HR Manual  

• Obtain legal advice or further guidance from the  Legal Advisor and others as required  

• Ensure appropriate staffing within Human Resources and Administration Department 

• Ensure that all HR staff understand and are able to perform their roles  

• Manage the HR team, define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly 

Exit Management 

• Coordinate the exit procedures for departing staff including the resignations, work certificates and final payment advice to payroll where applicable  

• Conduct exit interviews with departing staff members and monitor trends in resignations and ensure follow up of reported issues with FAD and CD, where necessary  

  CODE OF CONDUCT

  As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

  SAFEGUARDING

  It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk and any form of trafficking in persons.

  EQUAL OPPORTUNITIES

  International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

  MISCONDUCT DISCLOSURE SCHEME

  All offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Job Requirements

• Master’s degree in Human Resources, Business Management, Public Administration or other relevant degree from an accredited university and with at least 8 years’ experience in similar roles, preferably with a non-government organization. 

• Ability to develop HR programs and policies based on business new requirements. 

• Demonstrated proficiency with Microsoft Word, PowerPoint and Excel. 

• Solid problem-solving and business acumen skills. 

• Ability to mentor and supervise staff. 

• Ability to negotiate contracts. 

• Ability to speak, write and read the English language. 

• Able to establish and maintain healthy working relationships with people in course of work. 

• Willingness to work additional hours in order to meet deadlines. 

How to Apply

Interested applicants who meet the above requirements should submit their application letter and CV by clearly stating the position that you are applying for through THIS LINK

Female candidates are highly encouraged to apply.

Only shortlisted candidates will be contacted.

Note: IMC is equal opportunity employer and hence candidate from all background: religion, ethnic group, qualified women and people living with disabilities, etc are all encouraged to apply.