HR Officer-Recruitment (Maternity Cover)

Employment Type: Definite period /Six month/

Job Purpose:

• Handle all recruitment processes and staff contract management in collaboration with respective position managers and the recruitment team.

• Ensure that Concern’s personnel policies and procedures are implementing consistently throughout each programme in order in order to achieve organizational objectives; ensure consistent, transparent, fair and equal employment opportunity for all.

• To interpret HR policies and manuals to ensure common understanding.

Main duties & Responsibilities:

Human Resources Management

Recruitment:                                                             

• Assist line managers to draw up relevant job descriptions and person specifications as stated in the position classification;

• Directly involve and support the HR team during recruitment and selection whenever necessary;

• Lead and participating in short listing, testing and interview of positions whenever necessary;

• Ensure new employees are familiar with all Concern employment procedures and the contents of the HR manual and ensure updated versions of the handbook are circulated to all staff.

• Provide briefing on PDR for new staff members and assist existing staff in completing their PDR;

• Organizing induction programs for new staff joining Concern in consultation with concerned departments and ensuring that all departments/units have provided the induction;

Staff Contract Management:

• Make sure that the new staff has signed on Code of Conduct and associated policies including completing personal history form;

• Ensure that job description is signed by the new staff and line manager;

• Maintain and update all official personnel files and records on a regular basis;

• Renew staff employment contracts accordingly and follow up staff contracts that are on probation and temporary basis;

• Ensure new employees are familiar with all Concern employment procedures and the contents of the HR manual and ensure updated versions of the handbook are circulated to all staff.

Training & Development:

• Assist the Senior Training and Development Officer  for local and overseas staff trainings, where necessary;

• Support the senior Training and Development officer in monitoring and reviewing the progress of trainees through questionnaires and discussions with managers

• Assist the Senior T&D officer on implementing the internship program of the organization

Managing Staff Complaint:

• Assist the senior HR officer – Recruitment to manage complaints in accordance with the Human Resources Manual.

• Liaise with complainants in a sensitive and appreciative manner. 

Reporting:

• In consultation with the Senior HR Officer – Recruitment, provide timely update to relevant departments particularly finance of any staff changes such as employment, promotion, resignation, transfer etc;

• Provide timely update on the recruitment status and circulate the information to the relevant departments. 

• Preparing weekly and monthly recruitment update report on regular basis;

Others:

• Collaborate with Benefit and Safeguarding (B&S) team to ensure that staff are registered and covered by pension fund as per government pension law.

• Ensure that all new staffs have filled ID forms and make sure every staff has the organisation’s ID card.

• Provide support and advice to field office HR Officers for any HR related issues;

• Keep always information of HR department confidential

• Create CV pool system that can be used for emergency recruitment and update it regularly;

• Make sure that data of staff family/dependents proper utilization of the medical scheme in coordination with B&S team;

• Perform any assignment given by immediate supervisor

Emergency response

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Safeguarding

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.

• Understands local safeguarding structures and arrangements.

• Practices in a manner that seeks to reduce the risk of abuse, harm or neglect.

• Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.

• Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

• Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E)

• Work with relevant staffs to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed

• Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities 

Gender Equality

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy

• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect

• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Job Requirements

• Bachelor's Degree in Human Resource Management, Business Management, Public Administration or relevant field

• 4 years of relevant experience with the first degree.

• 2 years of relevant experience plus post graduate degree.

•  NGO experience is a plus.

Skills Required

• Basic supervisory/managerial skills.

• Technical and report writing skills

• Computer literate.

• Fluent spoken and written English.

• Good communication and interpersonal skills

What we offer

• A competitive salary and benefit package

• Excellent medical benefits (100% cover including dependents)

• 20 days annual leave

• 26 weeks (paid) maternity leave, 18weeks(unpaid) parental leave

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy,

Apply only through HERE Please note that no need to submit your supporting documents at this stage                                

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking

Women and people with disability are highly encouraged to apply!