Meklit Microfinance Institution S.C is privately owned MFI initially established in accordance with proclamation No. 40/96 issued by National Bank of Ethiopia to provide financial and non-financial services to low-income people and underserved households in Ethiopia, particularly women and youth at both in rural and urban areas of the country.  

The institution is looking to recruit a competent applicant for the following vacant position

JOB SUMMARY

 The Finance and Admin Manager responsible for accounting/financial management and human resources management related activities of the Institution. S/he will report directly to the Chief Executive Director. The Finance and Administration Manager will be responsible for overseeing the administrative and financial management, accountability requirements and productive and efficient human resources management and workforce development the Institution. The Manager will provide technical assistance to staff in implementing and complying with financial and administrative procedures to ensure compliance with regulations and serve as the financial liaison to the organization, Under the general guidance of the CEO of Meklit, in collaboration with the staff her/his supervision, develops annual implementation plans and budget, accomplishes the plan, and ensure that an appropriate monitoring system is in place to track progress and deviations of program implementation. S/he is also responsible for financial report production, use and dissemination to concerned stakeholders of the Institution including regulatory bodies.

SPECIFIC DUTIES AND RESPONSIBILITIES

Job Responsibility #1:  Planning, Implementation, Monitoring and Evaluation

• Plans, organizes, leads, coordinates and controls all the financial resources of the Meklit;

• Proposes, designs and develops appropriate financial management system of the Institution;

• Designs and uses sound internal control system to safe guard assets, records and documents of the Company;

• Supervises and checks all financial activities including payments, cash flow, transfers of funds, payroll, controlling cash and other current accounts, bank reconciliation statements, liabilities, etc., for correctness;

• Ascertains that payments are made as per approved budget line items;

• Ensures that required documentation and authorization is present to effect a payment;

• Identifies sources and generates funds when the Company runs short of funds and makes all possible efforts to invest idle funds in a profitable business;

• Assesses the financial requirement of each Branches and allocates funds accordingly and follows up its utilization;

• Establishes proper financial management systems that can provide: accurate, current and complete disclosure of financial transactions, records that identify source and application of funds in accordance with internationally accepted accounting principles;

• Establishes complete financial accounting system comprising: each receipt, cash disbursement, petty cash, general journal, payroll, per diem and various transactions register books for cheques, property, etc.;

• Certifies correctness of payment vouchers and signs cheques, certifies the correctness of petty cash payment vouchers, petty cash report and request, petty cash analysis sheets and posting summery, and payroll correctness;

• Approves all journal vouchers and bank reconciliation and follows up outstanding items and timely collection or receivables;

• Closely monitors loans provided to clients, collections made, uncollected balances, ages of uncollected balances from clients in each Branch and gives his/her recommendation on it and bad debts.

Job Responsibility # 2: Budgeting, Cash and Bank Reconciliation:

• Prepares budget guidelines that can be used to develop budgets;

• Prepares the annual budgets of the Company and conducts periodic (monthly, quarterly, etc.) budget reviews and reports findings;

• Based on the major objectives and targets set, studies and prepares financial plans of the Company;

• Forecasts cash collections and disbursements and ensures the availability of sufficient fund to cover different payments;

• Ensures HO, Area Office and Branch expenditures are within the budget line and monitors their utilization;

• Prepares Cash Forecast, and facilitates the transfer of monthly cash requirement of Meklit;

• Ensures timely deposit of all collections;

• Supervises the preparation of monthly bank reconciliation statements.

Job Responsibility #3 Staff Management

• Orients, trains, and coaches the staff reporting to her/him;

• Completes all performance management activities including: performance planning, monitoring, and annual performance appraisals of staff reporting to her/him.

• Maintains sound employee administration of the Department for better output with major emphasis to motivation, training and performance appraisal.

Job Responsibility #4: Coordination, Reporting and Learning

• Analyzes financial statements and other related reports to identify problem Branches, takes remedial action where necessary and makes appropriate recommendations to the CEO;

• Oversees the monitoring of actual expenses against the budget and report to the CEO;

• Prepares annual financial statements and detailed analysis and its interpretations to the Management.

• Facilitates internal and external audit undertakings and prepares responses to audit findings and follows-up the implementation of audit recommendations;

• Keeps up to date with developments in the industry, including best practice examples in-country and internationally, and ensure on-going personal development and learning;

• Produces quarterly, semi-annual and annual reports and submit to the CEO

Responsibilities # 5: Others

• Advises the CEO, Department Managers, Service Heads, Area Offices and Branches on financial matters.

• Performs other duties as assigned by the CEO.

Required Number: One

Job Requirements

PERSON SPECIFICATIONS

EDUCATION/TRAINING

• MBA/MA or B.A. degree in Accounting, Finance or related

EXPERIENCE

• 6/8 years of relevant experience, out of which 4 years in responsible position(s).

TECHNICAL SKILLS

• Excellent planning, organizational, analytical and decision making skills;

• Demonstrated technical and managerial ability, sound judgment, ability to work effectively with others at all levels;

• Demonstrated leadership ability to inspire and empower others;

• Proficiency in written communication;

• Proficiency in computer applications.

How to Apply

Interested applicants who fulfill the above requirements are invited to submit their CV, Application, along with non-returnable credentials within five  (5) days from the date of this announcement to the respective mentioned registration Branches of the institution.

Places of Registration: Head Office Located at Urael Church to the Atlas Hotel On Degol Building first floor or near to Amen Building  ( Buna International  Bank Urael Branch ) 1st Floor. Post Office Box: 27634/1000 A/A and email: sittishifa@gmail.com thomasyalew6@gmail.com