Ovid Real Estate Company is currently seeking qualified and enthusiastic individuals to join our dynamic team. We believe in fostering a collaborative and innovative work environment, and we invite you to explore the following exciting career opportunities:

Job Specifications: 

 Meeting Coordination:

• Schedule and coordinate internal and external meetings.

• Ensure all participants receive necessary details, including agenda and meeting location.

Calendar Management:

• Manage and update executives' and team members' calendars.

• Coordinate appointments, calls, and meetings to optimize time efficiency.

Communication Liaison:

• Act as a point of contact for scheduling-related inquiries.

• Communicate with team members to gather availability and preferences.

Documentation:

• Maintain accurate and up-to-date records of scheduled meetings.

• Prepare meeting materials, including agendas and relevant documents.

Technology Utilization:

• Utilize scheduling software and tools proficiently.

• Stay updated on the latest technologies and tools for efficient scheduling.

Collaboration:

• Collaborate with other administrative assistants and team members to streamline processes.

• Participate in team meetings and provide input on scheduling-related matters.

Confidentiality:

• Handle sensitive information with the utmost confidentiality.

• Maintain privacy and security in all communication and documentation.

Customer Service:

• Provide excellent customer service in coordinating and scheduling activities.

• Respond promptly to inquiries and resolve scheduling-related issues.

Required Number: 4 (Four)

Job Requirements

Education:

•  High school diploma or equivalent; additional education or certification in office administration is a plus.

Experience:

•  Proven experience as an administrative assistant, scheduler, or in a similar role. 

•  Familiarity with scheduling software and tools. 

• Experience in calendar management and coordinating meetings.

Communication Skills:

•  Exceptional written and verbal communication skills.

• Ability to effectively communicate with team members, clients, and external stakeholders.

• Professional and friendly demeanor in interactions. 

Organizational Skills:

•  Strong organizational and multitasking abilities.

• Detail-oriented with excellent time management skills.

• Capability to handle multiple calendars and prioritize conflicting schedules

Technological Proficiency:

• Proficient in using office software such as Microsoft Office Suite.

• Familiarity with scheduling tools like Microsoft Outlook, Google Calendar, or similar. 

Problem Solving:

• Ability to anticipate scheduling conflicts and proactively address them.

• Quick problem-solving skills to adapt to unexpected changes or challenges.

Adaptability:

• Flexibility to adapt to changing priorities and deadlines.

• Ability to work efficiently in a fast-paced environment.

How to Apply

Interested and qualified applicants can apply through THIS LINK