Job Expired
Project Assistant
JSI - John Snow Inc
Business
Business Administration
Jijiga
2 years
1 Position
2024-01-31
to
2024-02-09
Social Science
Full Time
Share
Job Description
Organization Background
JSI is a US-based public health nonprofit organization dedicated to providing high-quality technical and managerial assistance programs throughout the world. In Ethiopia, JSI has been working to improve health outcomes for more than 25 years, implementing more than 60 projects and working in every region. JSI has historically managed a large portfolio of projects focusing on the quality, and equity in access of, RMNCAH services, primary health care (PHC) including community health program, digital health, health information systems (HIS), supply chain management, public health emergency responses, and social and behavior change.
Activity Overview
JSI seeks an experienced Health System Strengthening Advisor for United States Agency for International Development (USAID) funded Lowland Health Activity. The purpose of the Activity is to improve health and nutrition outcomes in the pastoral geographies of Ethiopia, through increased access and utilization of quality reproductive, maternal, newborn, child, and adolescent & youth health and nutrition (RMNCAH-N) services.
Position Summary
The Project Assistant is responsible for assisting the Finance and Admin Officer in managing the Project within the Regional Office. The Project Assistant provides administrative assistance to regional staff and maintains the office suitable for use to ensure smooth functioning of the daily operations.
Duties and Responsibilities:
Assist in the preparation of project work plans.
Assist in the preparation of project publications; follow up printing and distribution of project publications.
Assist in the documentation of project publications (both electronic and printed) and ensure that copies of these documents are sent to the central office.
Assist with organizing trainings/workshops ensuring venues are appropriate and booked, and ensuring lodging for participants and facilitators.
Maintain and update the database of trainings/workshops, and participants sponsored by the Project, and report as required
Ensure the proper maintenance and operational efficiency of office machines.
Maintain a comprehensive fixed assets register for the Regional Office, including essential details and identification numbers.
Address requests from staff to maintain and service office equipment and furniture promptly.
Establish and consistently update detailed mappings of available storage facilities, maintaining current stock records for the regional office. This involves using bin cards, stock cards, spreadsheets, and clearly labeling goods.
Safeguard the integrity and confidentiality of all entrusted records and information at all times.
Manage a sufficient stock of frequently used supplies by establishing reorder levels aligned with monthly usage patterns.
Develop and implement procedures for depositing and withdrawing goods from stores, and conducting regular inventory checks.
Prepare and submit Monthly and Quarterly Stock Reports to the line manager as required.
Conduct periodic physical inventories of stocks and submit reports, providing explanations for any discrepancies.
Collaborate with the Finance and Administration Officer to update office inventories.
Assist the regional staff in completing time sheets and submitting them to the Finance and administration officer for payroll processing
Maintain petty cash fund and coordinate with the Regional Finance and Administration Officer for timely replenishment
Ensure office utilities are paid on time
Ensures the operation of project drivers is in order and based on the organization’s operation manual.
Perform other duties as may be requested from time to time
Job Requirements
A minimum of BA Degree in Social Science preferably business administration.
Minimum of two years of experience in related fields and experience in NGO work will be an advantage.
Must have strong writing and communication skills both the regional working language and English.
Must have previous experience of coordinating logistics
Skills and experience in computer applications and utilization of Microsoft Office (Word, Excel and PowerPoint) is mandatory.
Must have a working knowledge of modern office equipment and should be able to work with minimum supervision and have strong interpersonal skills and skills to promote teamwork.
Must demonstrate strong interest and commitment to family planning and maternal and child health services and the eradication of harmful traditional practices.
Must have demonstrable personal integrity and honesty
How to Apply
Interested applicants who met the minimum requirements should send and apply online through THIS LINK
please submit your application letter with your CV in English detailing your experience and skills that are relevant to the post.
Please do not attach copies of your transcripts, academic degrees or recommendation letters with the application. You will provide them upon request.
JSI/WEI is a child-safe organization, and the safety and well-being of children is a priority of our organization. We have robust recruitment procedures to ensure that all staff are suited to work with the children served by our programs.
JSI/WEI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D
Fields Of Study
Social Science
Related Jobs
8 days left
Oda Hulle General Hospital
Customer Service Officer
Customer Service Officer
Full Time
2 yrs
3 Positions
Bachelor's Degree in Business Administration, Accounting or in a related field fo study with relevant work experience Health background is a plus. Duties & Responsibilties: - Greet patients and visitors warmly and professionally upon arrival. - Provide accurate information about hospital services, departments, visiting hours, and procedures. - Assist patients with registration, admission, and discharge processes. - Handle patient inquiries, feedback, and complaints promptly and courteously, escalating complex issues when necessary. - Coordinate with clinical and administrative teams to ensure timely service delivery. - Maintain confidentiality of patient information in accordance with hospital policies and privacy laws.
8 days left
Oda Hulle General Hospital
Reception Head
Receptionist
Full Time
2 yrs
1 Position
Bachelor's Degree in Business Administration, Accounting or in a related field of study with relevant work experience, especially in a hospital environment. Afaan Oromoo writing, reading, listening, and speaking is an asset Duties & Responsibilities: - Supervise and lead the reception team, including scheduling, training, and performance management. - Ensure the reception area is clean, organized, and professionally presented at all times. - Greet and assist visitors and clients in a courteous and professional manner. - Oversee the handling of incoming calls, emails, and correspondence, ensuring prompt and accurate responses. - Manage visitor logs, security procedures, and issuing visitor badges. - Coordinate with departments to ensure smooth communication and guest handling.
8 days left
Oda Hulle General Hospital
Personnel & Archive
Archivist
Full Time
1 yrs
1 Position
Bachelor's Degree or Diploma in HR, Management, Business Administration or in a related field of study with relevant work experience Afaan Oromoo writing, reading, listening and speaking is an asset Duties & Responsibilities: - Maintain and update employee records, including contracts, job descriptions, attendance, and leave documentation. - Assist with recruitment processes by managing job postings, collecting applications, and organizing candidate records. - Prepare employment contracts, orientation packages, and employee handbooks. - Organize and maintain both physical and electronic archives related to hospital operations, patient non-clinical records, HR, and administrative documents. - Ensure that records are properly classified, labeled, and stored according to hospital policy. - Retrieve archived documents as needed for audits, inspections, or administrative use.
17 days left
Ahununu Trading PLC
Evening Dispatch Officer
Dispatcher
Full Time
1 - 2 yrs
2 Positions
Bachelor's Degree or Diploma in Business Administration or in a related field of study with relevant work experience in logistics, transportation, or dispatch operations Working Hours: The working schedule for this role is from 7:30 PM to 3:30 AM. Salary: Attractive Duties & Responsibilites: - Strategically manage the evening dispatch schedule to optimize efficiency and ensure timely delivery of goods. - Act as the primary liaison for drivers, operational staff, and stakeholders during the evening shift, addressing queries and providing support. - Ensure dispatch-related documentation, including delivery notes, shipping manifests, and compliance logs, is completed with accuracy and efficiency. - Guarantee that all dispatch activities align with company policies, industry standards, and legal requirements. - Provide support, guidance, and leadership to evening shift team members, ensuring alignment with company values and operational objectives.
22 days left
Yimaru Academy
General Manager
General Manager
Full Time
2 - 5 yrs
1 Position
Master's or Bachelor's Degree in Business Administration, Education Management, Project Management, or in a related field of study with relevant work expereince in a managerial or project management role, preferably in education, training, or e-learning. Duties & Responsibilites: - Develop and execute Yimaru Academy’s strategic vision, ensuring alignment with short-term and long-term goals. - Oversee and coordinate all major departments, ensuring smooth collaboration and efficiency - Supervise and optimize the academy’s day-to-day operations to ensure efficiency and productivity. - Work closely with the Marketing Manager to develop and execute promotional strategies. - Recruit, train, and mentor staff to build a high-performing team. - Maintain high standards for student experience and learning outcomes.
22 days left
Yimaru Academy
Admin/ Receptionist
Receptionist
Full Time
1 yrs
1 Position
Bachelor's Degree or Diploma in Business Administration, Management or in a related field of study with relevant work experience in administration, reception, or customer service roles. Duties & Responsibilities: - Front Desk & Customer Service - Student & Client Management - Office Administration & Operations - Financial & Payment Processing Support - Event & Meeting Coordination - Communication & Reporting Required Skills: - Excellent communication and interpersonal skills. - Proficiency in Microsoft Office (Word, Excel, Outlook) and basic data entry tools, Google apps. - Strong organizational skills with the ability to multitask and prioritize. - Friendly, professional, and detail-oriented personality.