The Procurement Assistant Officer is responsible to plan& organize, the buying and delivery of local items required for the achievements of company objective, responsible for sourcing, proforma collection, and buying of petty items and delivery of procured items as per the procurement methods agreed in the procurement policy; Prepare activity planning by aligning with the respective Category Manager.s.

DUTIES AND RESPONSIBILITIES

1.     Ensure availability of  required services and items for the proper running of the companies

·       Collects proforma Performa and sources items as per the sourcing plan of the category

·       Procures minor items at the right price, right quality and right place

·       Deliver procured items to respective requesting plants or users

2.     Supplier Sourcing

·       Source right suppliers for miscellaneous items

·       Perform Market Analysis

·       Assist in negotiating with the suppliers

·       Records all relevant supplier information in a Supplier Master data

3.     Analysis and Evaluation of Vendors 

·       Perform offer Analysis of vendors

·       Ensure proper documentation of purchase related files

·       Creates a competitive environment through agreed procurement method, tendering and structured negotiations

·       Executes the purchasing procedure ensuring transparency in all the business deals

·       Ensure having all the proper documentation for Local whole purchasing transactions

·       Increase Local sourcing

4.     Procurement of Items and Planning

·       Buys local petty items as per the procurement policy and procedure

·       Assist in implementation and execution of planning together with respective category manager

·       Creates a competitive environment through agreed procurement method

·       Adheres to the purchasing procedure ensuring transparency in all the business deals

·       Maintain proper documentation for whole purchasing transactions

5.     Ordering and Delivery

·       Prepare Purchase order using the company NAV system

·       Facilitate delivery of all procured items to respective plan or user

·       Cooperates with Finance to reimburse Petty Cashed services delivered

6.     Contracting & Contract Management

·       Prepare Contract Request form and get endorsement of concerned

·       Document Contracts and contract performance records

7.     Maintain and Review purchase data and prepare timely reports

·       Follow-up of GRN or receipt  by respective stores/users for every delivered items

·       Develop reports 

·       Follow up the correct data entry in the report

·       Manipulate and make various analysis for reporting

·       Report timely for decision purpose

8.     Suppliers Performance Management

·       Assist in Supplier Evaluation of shortlisted suppliers

·       Maintain record of Supplier evaluation reports.

9.     Risk Assessments

·       Scan risks of doing business with relevant suppliers

·       Collects financial information and legal documents of suppliers

·       Ensure availability of valid receipts and license for each transaction

·       Assures suppliers work according to SAMANU Standards

10. Ambition Encourages taking on new initiatives

·       Show patience, tenacity, and determination to achieve goals

·       Undertake long-term commitments to new projects

·       Cope with stress and ambiguity, especially in times of uncertainty

11. Team Work

·       Openly praises team members when they have done something well and gives credit for good team work identifies and works to the strengths of team members

·       Identifies what motivates different individuals and uses this knowledge to improve performance

·       Encourages colleagues after a set back

·       Assist team mates, when complete individual tasks and avoids sitting idle

·       Perform other activities as assigned by supervisors

12.  Authority

·       Manage and maintain all ERP / NAV systems: be accountable for the right maintenance of data

·       Visit Suppliers plants and distribution centers to examine and learn about products, services, and prices

·       Analyze price proposals, financial reports, and other information to determine reasonable prices & quality.

·       Meet with staff and suppliers to discuss defective or unacceptable goods or services and determine corrective action

·       Maintain and review records of items bought, costs, deliveries, product performance, and inventories

·       Negotiate with suppliers to secure the most advantageous terms for petty purchase

·       Track and report key functional metrics to reduce expenses and improve effectiveness

Collaborate with technical persons to ensure the clarity of the specifications and expectations of the company

Job Requirements

COMPETENCIES: -

·       Critical thinking, commitment to productivity

·       Strong Microsoft office skills ( MS Excel, Word, PowerPoint and Outlook)

·       Strong learning culture and positive attitude

·       Excellent in communication and interpersonal skills

·       Ability to plan to operational work and to cope with pressure.

·       Very good English Writing Skil

QUALIFICATIONS REQUIRED

·       B.A. Degree in logistics and supply chain Management, Procurement, management, business management or related business fields

Experience:

•        Fresh Graduate

How to Apply

Application instruction

Please title your application with subject line: -"Assistant Procurement Officer"

Candidates meeting the above-required qualifications are invited to send their CV through    careers@samanu.com 

 Only those applicants who meet the above criteria will be contacted for an interview.

Application deadline: February 05, 2024