About MSF

Médecins Sans Frontières (MSF) is an independent international medical humanitarian organization that delivers emergency aid in more than 70 countries to people affected by armed conflict, epidemics, natural or man-made disasters, or exclusion from healthcare. 

The main purpose of the Position

Execute the pharmacy/medical warehouse storing activities in order to keep pharmacy stock above security level and following recommended conditions (temperature, humidity, etc.) under the supervision of the Medi-cal Warehouse (Pharmacy Supervisor), and in collaboration with the logistics team.

Accountabilities

• Supervising material orders and dispatching in order to ensure rational use. 

• Receiving orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and storing materials in accordance with the system in force, in order to ensure continuous availability. It includes: 

  • Ensuring good storage conditions of all medical items in the pharmacy in accordance with pharmaceutical standards to ensure continuous availability. 

  • Ensuring correct fill-in entries on the stock cards and software.

  • Carrying out or participating in regular inventories including EPREP stock.

  • Following up stock levels with regards to alarm thresholds, stock out, expiry dates, and drugs to expire in the following 6 months.

• Preparing orders of the different consumption units (departments, wards, others), ensuring proper packaging, and dispatching and reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor. Informing the Pharmacy Supervisor as soon as stock reaches an alert limit. 

• Controlling warehouse facilities to ensure materials are kept in good keeping condition, includes:

  • e.g., Monitoring temperature in the warehouse and ensuring that products requiring cold chain are suitably stored and transports received, stored, and prepared and transported appropriately according to MSF Sup-ply and Cold Chain protocols. 

  • Ensuring cleanliness of premises (stock pharmacy) and in close collaboration with the logistics department, maintaining refrigerating equipment.

  • Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immédiate informing the line manager of any problems arising in the course of the work, particularly with regards to damage, loss, attempted break-ins, or theft in the warehouse.

  • Ensuring that items to be quarantined (ongoing quality alerts) or to be placed in quarantine zone (batch recalls, expired or damaged items) are removed from the stock and safely locked.

  • Following up stock levels with regards to alarm thresholds, stock out, expiry dates, and drugs to expire in the following 6 months. Preparing reports and passing them to the supervisor.

MSF Section/Context-Specific Accountabilities

• Supervising pharmacy storekeeper assistant to ensure:

  • That goods are well organized and stored in a clean area to be visible and traceable i.e. assisting in the stock inventory, storing items according to nature and use, and ensuring that the temperature in the store is appropriate and items that require cold chain are correctly stored.

  • Cleanliness of common working areas

  • Preparation of outgoing items in a clean and optimized way by appropriately packing, sealing, and labeling goods, assisting with recording the exits on stock cards and project forms, and ensuring good quality of cold chain when needed.

• Ensuring all movements are recorded in manual store cards.

• Replacing and being able to record all movements in the electronic (computerized) stock system in the absence of the pharmacy supervisor.

• Completing other tasks as needed. 

Job Requirements

Required Qualifications and Professional Experience

Education: Minimum Diploma in Pharmacy 

Experience: Essential previous experience of at least 2 years in similar.

• Updated Licence certificate from EFDA

• Fluency in English

• Literacy in Microsoft Packages (Word, Excel, Outlook, and Internet)

• Desirable previous experience in MSF or other NGOs in developing countries.

How to Apply

If you are interested, please send your National ID, CV (not more than 3 pages), and cover letter (not more than one page) with “Pharmacy Storekeeper ” written in the subject line through THIS LINK

Deadline: February 2, 2024

Incomplete applications will not be accepted.

Only short-listed candidates will be contacted.

MSF Belgium promotes EQUITY, DIVERSITY & INCLUSION.

We strongly encourage women and people with reduced mobility (able to work in remote places) to apply.