CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality, and we seek dignity for everyone every day and during times of crisis.  These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world.  Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe.  Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.

I Job Summary

The purpose of the Finance Officer FO is to assist the Project Manager/Head of Operations in overseeing and managing daily FO-wide accounting and finance functions including timely recording of transactions, cash management, banking, inventory, receivables, and payables.

The Finance Officer is also responsible for preparing journal entries and payment vouchers, processing financial transactions, entering data into uploading templates, making reconciliations, and preparing reports. S/he also verifies all source documents for proper approval and documentation. The post holder is also responsible for maintaining bank signatory data; timely processing of signatory changes; timely analysis and liquidation of the CO legal obligations (tax, pension, cost share, purchase declarations, etc.); review of petty cash and other revolving funds; managing of cash transfers from Head Office and periodic accruals.

 II Responsibilities:

Job Responsibility #1: Treasury Management (15%)

• Assist the Head of Operations in the overall cash flow management of the field office (follow up on cash in bank for optimal cash balance, consolidation of monthly cash forecasts, review and analysis of long outstanding advances, open POs, etc.)

•  Compile the cash flow forecast of the FO; prepare wire/bank transfer requests for submission to head office AP.

• Monitor that wire transfers are timely cleared in the national payment system of the country Report/escalate delays in transfers to the accounts manager for resolution.

• Maintain updated authorized check signatory list of the FO; prepare signatory change request letters; follow up with the Head Office AP for timely securing of approval letters for new bank accounts, signatory changes, bank account closing, and approval for printing of receipts.

• Prepare weekly cash balance report.

Job Responsibility #2: Cash Collections and Disbursements (40%)

• Monitor all cash collections with an assistant accountant; provide coding slips for correct charging and documentation of cash collections

• Ensure that cash collections are deposited to banks intact

• Review, verify, and ensure that required documentation and authorizations as well as PN/FC are presented by requesting units and are correct and by CARE financial policies and procedures before processing payments

• Verify and ensure that required documentation and authorization are presented before effecting payments and encoding data into the accounting system

• Review payment requests from petty cash and other revolving funds and ensure the timely replenishment of these funds so that sufficient cash is always available with custodians

• Lead the review, analysis, reconciliation, and liquidation of taxes, pension, provident fund, cost share, and other payroll liabilities. Ensure that all such statutory liabilities are settled within the time frame set by the GoE or regulatory body

• Prepare the weekly cash book/checks/register reporting

• Monitor the proper functioning of check processing schedules in the FO

• Review, analyze, and summarize payment request roster to identify bottlenecks for delays in lead times. Recommend solutions to improve inefficiencies

• Maintain AP collection and disbursement tracking sheet for full and timely follow-up on lead times.

 Job Responsibility #3: Accounting System (People Soft) (20%)

• Initiate AP vouchers, upload attachments for review by approver, and submit vouchers for online approval.

• Prepare the necessary journal entries for fund collections from various sources.

• Enter financial data into accounting software for advances (vendors, staff, partners, etc.); liquidations, invoices, etc.

• Review, analyze, reconcile, and summarize the default accounts payable account (200100) so that outstanding vendor payables are cleared in a timely manner.

• Prepare journal entries for accruals, cash collections, transfers, corrections, adjustments, and petty cash replenishments.

• Assist in the month-end and year-end account closings through the preparation of journal entries for periodic accruals and monitoring timely liquidation/reconciliation of accrued payables.

• Manage the review and reconciliation of purchase declaration reports to the Income-tax authority. Coordinate with procurement for the timely submission of purchase declaration reports to income tax authorities.

 Job Responsibility #4:  Staff Management (15%)

• Supervise and support the assistant accountant.

• Monitor the timely and proper filing of accounting and finance documents (both in soft copy and hard copy) as per CARE documentation and data management policy

• Orient, train, and coach staff completing all performance management activities including performance planning, monitoring, and annual performance appraisals on time

 Job Responsibility No. #5: Others (10%)

• Support orientation and induction processes for new staff

• Perform other related duties as required and assigned

 III GENDER EQUALITY

•  Demonstrate understanding and commitment to gender, youth, and social inclusion issues.

• Commitment to principles of Gender Equity, Diversity, Inclusion, and PSEAH (safeguarding).

Job Requirements

VI. Qualifications

• 3 years of relevant experience with the first degree

• 2 years of relevant experience plus post post-graduate degree

• NGO experience is a plus.

• Supervisory skill is mandatory for supervisory positions.

Skills Required

• Basic supervisory/managerial skills

• Technical and report writing skills.

• Computer literate

• Fluent in spoken and written English

• Good communication and interpersonal skills

How to Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through THIS LINK

Only short-listed candidates will be contacted.

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!

CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.

CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives, or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.