Purpose of the Job:

• To ensure cost-effective and uninterrupted business operations by following and applying proper purchasing procedures to purchase and deliver cost-efficient and quality items of Auto Spare category.

Main Duties and Responsibilities:

·   Categorize and compile purchase requests for equipment and spare parts.

·   Prepare bid document and bid advertisement to purchase requested items.

·   Prepare inquires and restricted tender invitation and send to shortlisted suppliers.

·   Collect Performa from short listed suppliers and submit price summary for approval.

·   Evaluate bidders’ financial and technical proposals and submit summary for approval.

·   Compare prices, specifications, payment terms, delivery dates and fulfilment of bid requirements to determine the best bid among potential suppliers. 

·   Prepare purchase order, distribute it to concerned parties and fulfil purchase process.

·   Fulfil necessary documents and requirements to import goods and apply for foreign currency approval.

·   Check letter of credit, cash against document or TT (advance payment) are issued according to purchase order and advice in case of discrepancies.

·   Follow-up timely delivery of goods and services.

·   Coordinate shipment arrangements by corresponding with concerned shipping service providers. 

·   Check if shipping documents are fulfilled according to the purchase order.

·   Fulfil necessary requirements for custom clearance.

·   Clear goods from customs or dry ports and get them dispatched on time.

·   Compare suppliers' invoices and related documents with bids and purchase orders to verify accuracy. 

·   Prepare payment certificate and submit to the Manager, Purchasing for review.

·   Check shipments when they arrive to ensure that orders filled correctly and if they meet agreed specifications. 

·   Hand over purchased goods as per purchase order to the concerned store keeper.

·   Identify shortages, defectives and missing parts of the purchased items based on inspection report and propose claims for appropriate action.

·   Settle purchase order based on inspection report and goods received voucher.

·   Settle the utilized foreign currency with appropriate bank based on import declaration.

·   Prepare, maintain, and review purchasing files, reports and price lists.

·   Maintain records of purchases, materials and their substitutes, suppliers’ performances, etc. to help informed decision over the purchasing cycle.

Job Requirements

Qualification and Experience:

·   Bachelor’s degree in Supply Chain Management, Procurement Management, Engineering or related fields with two (2) year of demonstrated experience.

How to Apply

·    Application is only through email habeshacement1@gmail.com

·    Only short-listed candidate are selected for exam or interview

·     Please send your credential/CV in a single PDF/Word format

·      Write the position name you apply for on the headline/Subject of your email and also make sure that your file/CV is named by your full name

·     Please follow the application instruction

·     Candidates who are not follow the application instruction is not accepted/rejected from the competition