Re- Advised Internal / External Vacancy Announcement

The Ethiopian Red Cross Society (ERCS) wants to recruit employees in the following vacant positions the details of which are mentioned bellow.

About the Ethiopian Red Cross Society

The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of 12 Regional Offices, 34 Zonal Branches and 131  District/Woreda Branches, 599 Woreda Red Cross Committee  and 5871 Kebele Red Cross  committees.

ERCS also runs disaster risk reduction programs relating to food security, climate change adaptation, livelihood diversification, and institutional capacity building interventions, with the aim of creating resilience households and communities. ERCS works in partnership with the Ethiopian Government, International Federation of the Red Cross and Red Crescent (IFRC), International Committee of the Red Cross (ICRC), partnering National Societies, members, volunteers and the communities we serve.

Purpose

• The purpose of the Finance and Administration Officer is to support the management of a strong internal control environment, including segregation of duties, and the application of finance and administrative policies, processes, and procedures throughout the region.

• Perform the financial and administrative functions of the Country office under the supervision of the Country Manager/Finance Delegate, in line with Norwegian Red Cross rules and procedures.

• Support National Society as required on financial management matters pertaining to operations and finance risk management.

Strategic Responsibility

• Responsible for the accounting and administrative functions of the country programmes in line with Norwegian Red Cross rules and procedures.

Budgeting

• Support in the preparation, revision and reallocation of the CO and NS programme and project budgets consistent with plans.

• Support in ensuring that budgets are re-prioritized bi-annually in line with available funding.

• Supporting in preparation of NORAD and MFA budget templates

• Updating budgets on the FP&A system.

Accounting 

• Responsible for obtaining required supporting documents, verification with approved budget and authorization signature by the relevant personnel.

• Prepare cash payment voucher and disburse cash for working advance & per diem to the requesting staff member after the approval of Country Program Manager.

• Make entries in accounting software including scanning and uploading-

• Daily accounting for the country office in compliance with the Norwegian Red Cross Operational Manual, including the Finance and Accounting Manual (FAM) and the regulations for financial control.

• Preparation of cash requests and cash forecasts for CO and NS.

Reporting

• Preparation of the monthly and annual reconciliation of the balance sheet items cash, bank, accruals and cash advances.

• Preparation of the monthly CO C-4.2 and C-4.3 reports.

Compliance and audit

• Support in the preparation of the audit working papers in line with audit engagement instructions from the external auditor.

• Assist with preparation/implementation of audit or HQ controller visit.

Monitoring

• Book all project expenditure authorization process is as per approved Accountability Matrix.

• Coordinate with Regional Procurement unit of any planned procurement by the NS or CO that would require regional office review and approval as per the approval matrix. This would include scanning and uploading procurement files on PIMS for regional office review and/or approval.

• Before booking, ensure that all procurements are in line with Norwegian Red Cross policy and procedures at the point of clearing the payments.

• Support system improvement initiatives and ensure smooth roll out in country offices.

• Review and analyze the monthly financial analysis report prepared and take appropriate measures to clear issues of concern raised by country programme manager/case holder.

•  Responsible for the review the NS returns, provide feedback where necessary to both country manager and the NS in the areas of concerns.

• Perform delegated responsibilities on all financial matters to ensure that internal control is in line and effective as required.

• Perform mid-year expenditure review against approved budgets.

Modality

• Ensure that programme advances to NS are controlled and cleared with acceptable documentation and vouchers.

• Work closely with the National Societies finance team to ensure timely and quality reporting of advances.

• Support in rolling out the new financial working modality within the supported partner NSs.

Administration

• Manages contractual engagement and services for the country office, delegate housing.

• Work with relevant units to safeguard all office assets including accommodation.

• Coordinate outsourced functions such as housekeeping, conferencing, gardening and catering to ensure cost effectiveness and service delivery in accordance with agreements.

• Ensure that all in-coming international staff are well facilitated, and that they return all equipment, assets and any other property in their possession before they are signed off.

• Ensure proper maintenance of office equipment as well as the provision of office consumables.

• Together with the Logistics department maintain an up-to-date inventory of the moveable assets of the country office.

• Coordinate the management of mobile phones, monitoring, monthly costs and liaising with IFRC/NS persons concern to ensure that the bills are paid on time.

• Ensure efficient processing of utility bills reimbursement to delegates in time and that there are no service interruptions.

Treasury

• Support the month end petty cash reconciliation and ensure that the cash account statement is supported by an Agresso print out.

• Support bank reconciliation of all the accounts, check and ensure that all the daily bank register is updated by the cashier.

• Initiate bank transactions.

• Perform monthly cash counts.

• Performs duties and tasks not covered in this job description and provide support to colleagues when necessary and assigned by the line manager

Work Unit : Finance, ERCS Headquarter with travel to other Branches

Reports to: NorRC  Country Manager with dotted lines to ERCS Finance Manager

Terms of employment:  Contract for one year  

Job Requirements

Qualification Requirements:

• Second or First Degree in Accounting, Accounting &  Finance, Accounting Software

• 8/10 years related work experience, out of which 4/6 years in a managerial positions.

• Previous work experience in multi-donor funded organization(s) is an advantage

• Professional certification in CPA, ACCA etc. is highly desirable and will have an added advantage.

• Further training in donor or project reporting with other INGO

Key Competencies

• Commitment to the international Red Cross & Red Crescent Movement

• High degree of integrity, discretion, and personal conduct

• Flexible and adaptable to changing working conditions

• Self-motivated with good judgment and initiative

• Advanced verbal and written communication skills

• Excellent interpersonal skills, Productivity and result oriented

• High level of attention to details, Able to prioritize and meet deadlines

• Sensitivity to diversity and cultural differences

• Excellent staff management skills, Team player

How to Apply

We invite candidates meeting the required qualifications to fill out online employment application form  With the indicated link HERE before the closing date of this announcement on Jan 5, 2024.

Qualified Female candidates are strongly encouraged to apply.

Please note that we ONLY consider those who filled online application form.