Project HOPE is an international NGO of more than 500 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges.

Code of Conduct 

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together, we can reinforce a culture of respect, integrity, accountability, and transparency.

 POSITION TITLE:   Human Resources Officer

REPORTS TO:  Human Resources Manager

DUTY STATION: Addis Ababa

MINIMUM HOURS OF WORK: 40 Hours per Week

DUTIES AND RESPONSILBILITIES:

JOB SUMMARY

The Human Resources Officer develops and manages the Human Resources function within Project HOPE Ethiopia to optimally achieve attraction, retention and development of staff/human capital. S/he is directly The HR Officer is primarily responsible for the administrative HR functions of the Human Resources unit of Project HOPE. S/he assists the HR Manager in managing the administrative HR functions which include developing/updating of checklists which help to straighten and guide all HR administrative chores properly such as recruitments/employment and terminations, personnel and procedures filings, benefit administration, performance management, etc.  S/he works closely with people in Finance, Program, Management teams and Project HOPE’s Head Office personnel, as and when necessary. The HR Officer also attends meetings and various fora with or on behalf of the HR Manager. The HR Officer represents the HR unit in the absence of the HR Manager.

Specific Duties and Responsibilities:

 The HR Officer will be responsible for, and assists the HR Manager with the following:

Recruitment and Selection (including Induction)

• Develops recruitment plan for a job vacancy.

• Prepare job vacancies referring JDs or other relevant documents for announcements.

• Receives/collects application documents, longlist applications for next level review.

• Coordinates interviews and tests, i.e. preparing schedules and necessary documentations, setting appointments with interview panelists and the candidates and take part in interview panels as necessary.  

• Ensures whether recruitment and selection minutes are done, and drafts one as necessary.

• Solicits to get duly completed Biodata, References Info, and Salary Proof of the selected candidates.

• Develop job offer letters, and employment contracts.

• Get all required policies and forms signed by the new hire, i.e. employee manual and relevant compliance documents etc.

• Prepare Induction (meeting) schedule to the New Hire with the different teams and gets their confirmations; communicates the schedule accordingly to the Team leaders/or designates, and the New Hire.

• Follows up on the Probationary goals Introductory Performance Plan template completions and submissions with supervisors and the New Hire.

• Liaising with Operations Team to help the New Hire gets ID & other relevant working materials.

• Liaising with Operations Team to set up the New Hire with office space and working materials as well as Project HOPE Employee ID.

• Liaising with the Insurer for adding the New Hire in the schemes.

• Assists the HR Manager in developing a standard procedure for recruitment.

• Prepare employment contract for temporary employees, as it occurs.

Database Management

• Maintain hard and soft data/documents of recruitments, employees, consultants, and insurance correspondences.

• Adapting checklist/index for personal files per the local HR guideline/standard and ensures completeness of one’s file – Biodata, credentials of academics and work experiences, resumes, etc. and keeping up-to-date hardcopy personal files of all existing national and international staff on daily basis.

• Provide support to the HR Manager for online data management as applicable, i.e. keeping up-to-date the electronic version of the required personal data of all staff.

• Ensure complete and up-to-date filing of all Human resources documentations (of policies and procedures) as per the agreed filing system.

• Follow-up on expiries of employment contracts (as applicable), work and residence permit (as applicable) and reports to the HR Manager.

• Ensures maintenance of up-to-date consultancy database in the HR unit.

 Compensation and Employee Benefits

• Assist the HR Manager in managing and administering staff salary and benefits budget (fringes) and costs including life and medical insurance policies.

• Assists in preparing expense authorization for various payments to be facilitated by the HR Unit such as Insurance issuances for new employees, surrendered premium cash for terminated employees, and accrued leave days paid (if any), and other necessary payments, as applicable.

• Assists in tracking staff insurance cases and liaison with the Insurer with which the organization has an agreement.

• Checks medical reimbursements of staff and dependents for completeness and files claims to the Insurer for refund; follows up whether these claims are reimbursed in time.

 Performance Management and Development

• Ensure timely submission of duly completed Probationary Goals Review.

• Ensure timely submission of duly completed ‘Objectives Setting’ meant for Post Probation Appraisals/Review.

• Draft annual appraisal process calendar, circulate necessary forms and templates, collate completed annual appraisal/planning forms.

• Follow up the completion of appraisal process per the calendar and drawing of Training & Development Plans for the management team consumption as identified during the individual appraisal and development discussions.

• Assists in devising ways to improve processes and maintain quality to the appraisal process.

 Separation

• Makes sure that all necessary EXIT procedures are adhered to including whether official resignation letter is tender, notice period is served, any vacation accrued leave days are used up (as possible) or minimized down to nil, clearance form is duly completed and signed, exit interview with the Country Representative or the designate is scheduled and done, all final payments are identified, and a work certificate is ready.

• Submit necessary exit information to the Insurer.

• Closes the personal file and provides assistance to separate from all available online databases.

 Others

• Participates in developing and reviewing of HR working procedures and policies.

• Provides assistance on any other issues related to HR.

• Performs other HR department duties as assigned by the HR Manager.

• In the absence of HR Manager, the HR Officer takes the responsibility to fill the gap.

Job Requirements

REQUIEREMENTS

QUALIFICATION & EXPERIENCE:

• BA Degree in Management from a recognized University is required.

• Six years’ experience in Human Resources Management.

• Working in similar positions with International NGOs strongly recommended.

• Strong organizational, coordination and planning skills.

• Language Requirement: Proficiency in speaking, writing, and reading English and Amharic

• Computer literacy (Word, Excel)

SKILLS & ABILITIES:

• Ability to write concisely and clearly and to communicate professionally to staff of all levels and instill a relationship of trust.

• A team player.

• Able to work with minimal supervision.

• Interpersonal Skill Requirements: Excellent communication and interpersonal skills to work in a multi-disciplinary team setup; ability to establish and maintain effective working relationships with Ethiopian and international staff and ensure confidentiality.

• Flexible.

• Attention to detail. 

How to Apply

Interested applicants can send their CV and cover letter through THIS LINK ONLY on or before January 7, 2024, by 5:00 PM.

Qualified female applicants are highly encouraged to apply.

Due to the large number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE.

EEO Statement

Project HOPE provides equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, handicap, disability, or status as a veteran. Project HOPE complies with all applicable laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, leaves of absence, compensation, and training.

Project HOPE expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, handicap, disability, or status as a veteran. Improper interference with the ability of Project HOPE employees to perform their expected job duties is not tolerated.