Administrative Assistant - Protocol, GS-5, Fixed Term, Addis Ababa, Ethiopia #00096876 (for Ethiopian nationals only)

Job no: 568399
Contract type: Fixed Term Appointment
Duty Station: Addis Ababa
Level: G-5
Location: Ethiopia
Categories: Administration

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, dedication 

Ethiopia is situated in the Horn of Africa and is the second most populous country on the continent with an estimated population of 115 million. It borders six African countries: Djibouti, Eritrea, Kenya, Somalia, South Sudan, and Sudan, and covers 1,104,300 square kilometers. Approximately 85 percent of the population lives in rural areas. Ethiopia represents a melting pot of ancient cultures with Middle Eastern and African cultures evident in the religious, ethnic, and language composition of its people.

Over the past two years, children and their families across Ethiopia faced multiple and complex emergencies, such as the conflict in the northern Ethiopia and the drought, which resulted in millions of people in need of urgent humanitarian assistance. UNICEF has programmes in Child Protection, WASH, Health, Nutrition, Social Policy, and Education and serves over 15 million children in Ethiopia. Join UNICEF Ethiopia to contribute to improving the lives of children and women.

Watch a video about the Year in Review Here

How can you make a difference?

Purpose for the job under the overall supervision of Sr. Travel Associate and direct supervision of Admin Associate (Protocol), the incumbent of the post will be responsible for handling the protocol issues related to staff travel, work permits, visa and staff privileges.

Summary of key functions/accountabilities:

• Responsible for assisting the protocol team on protocol issues related to staff travel, work permit, visa, and international staff privileges. 

• Provides support to newly arrived international staff in terms of preparation of documents required for customs clearance of personal effects.

• Support travelers to and from ECO obtain visa (on arrival or from country of origin) and process the required permit for equipments to be brought in;

• Organizes and files documents issued by the Government, UNCT, UNICEF HQ and CO related to Protocol.

• Responsible for keeping the records of travel and residence documents for all international staff and makes all the necessary arrangements to update and renew documents as per Government requirements.

• Responsible to assist on issuance of protocol routine correspondence, note verbal, reports in accordance with the Government requirements and standard office procedures.

 To qualify as an advocate for every child you will have…

• Completion of secondary school

• A minimum of 5 [Five] years of relevant professional experience in travel/ protocol related work.

• Knowledge of United Nations & hosting country travel & protocol rules and practices, and of standard tools and references of the travel industry.

• Developing country work experience and/or familiarity with emergency is considered an asset.

• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF's Core Values:

• Care

• Respect

• Integrity

• Trust

• Accountability

• Sustainability

The UNICEF competencies required for this post are...

• Demonstrates Self Awareness and Ethical Awareness (1)

• Works Collaboratively with others (1)

• Builds and Maintains Partnerships (1)

• Innovates and Embraces Change (1)

• Thinks and Acts Strategically (1)

• Drive to achieve impactful results (1)

• Manages ambiguity and complexity (1)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. Female qualified candidates who meet the requirement of the post are highly encouraged to apply. 

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. 

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. Female qualified candidates who meet the requirement of the post are highly encouraged to apply. 

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be cancelled.

All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: 19 Dec 2023 E. Africa Standard Time
Deadline: 28 Dec 2023 E. Africa Standard Time

How to Apply

Register using THIS LINK