Project Manager - Internal/External

•  Dec 27, 2023

•  Addis Ababa, Ethiopia

•  Full-time

•  International Water Management Institute (IWMI)

The International Water Management Institute (IWMI) seeks to recruit a Project Manager who will work under the direct guidance and supervision of the IWMI representative for Ethiopia and East Africa to assist in the implementation of the multiple research for development projects and related activities. His/her duty station will be at the IWMI-East Africa office, Addis Ababa, Ethiopia. Most of the tasks of the Project Manager shall focus on coordination and implementation support for R4D projects.

The International Water Management Institute (IWMI) is a non-profit international research organization, serving a global mandate to improve the management of water and land for food, livelihoods and nature. IWMI’s headquarter is located in Colombo, Sri Lanka and one of its sub-regional offices is located in Addis Ababa, Ethiopia. IWMI is one of the 15 research centers supported by the Consultative Group on International Agricultural Research (CGIAR).

Key Responsibilities:

The specific responsibilities and duties of the Project Coordinator shall be to:

Project planning

• Under the guidance of Project Leaders (PLs), develop detailed results-based workplans and budget; that are aligned with the overall projects’ deliverables and donor requirements;

• In close coordination with IWMI PMO, prepare project progress monitoring plans;

• Prepare procurement plan for projects;

• In close coordination with PLs and Finance Officer, prepare quarterly financial requirement projections for R4D projects;

• Provide support in preparation of project proposals.

Project execution

• Under the guidance of PLs, prepare project specific annual, semi-annual, and quarter work plans and budgets;

• Working closely with PLs and Assistant Program Manager in evaluation of bid documents, and proposals;

• Assist PLs in preparing project progress and, where appropriate, other substantive reports aligned with IWMI and donor reporting schedules;

• Support technical teams in the preparation of TORs and procurement documents, and review of consultant deliverables, as required;

• Under the guidance of the IWMI-EA Representative, assist PLs to monitor budget expenditures and auditing expenses to assure proper use of financial resources;

• Lead compilation of contents for annual, semi-annual, and other substantive project reports;

• Provide support in preparation of project financial audits;

• Work closely with Assistant Program Manager in organization of regular team meetings, compile meeting discussion summaries, and follow up in tracking commitments;

• Assist in concept development for and reporting of consultation workshops, training sessions, and other related events;

• Create and monitor IWMI-EA project risk register;

• Support monitoring, evaluation, and learning processes ensuring organization and retention of project records in compliance with donor and IWMI policies.

Stakeholder liaison and partnership

• Assist in stakeholder outreach and organization of stakeholder events;

• Develop and maintain database of IWMI-East Africa stakeholders;

• Support preparation of partner agreements;

• Assist Pls in ensuring regular coordination and communication flows with key project partners, including governments, basin authorities, and other implementation partners;

• Track partner progress, including monitoring deliverables and expenditure progress; conducting financial administration of partner agreements, including disbursements against deliverables, requesting financial reports, and assisting with partner audits where applicable.

Project communication

• Working with the Communications Officer, create project specific communication strategy and liaise as appropriate to ensure implementation;

• Lead preparation of contents for communication products;

• Working closely with IWMI Communication Officer, review and finalize key project communication products;

• Assist the IWMI-EA office head in coordination of R4D projects across projects and teams at the IWMI-EA office;

• Maintain IWMI-EA Office R4D projects data on Microsoft Teams;

• Collaborate with the Finance Officer, Assistant to Program Manager and Accountant of IWMI-EA Office;

• Work closely and, where appropriate, under the guidance of the PMOs office of IWMI HQ;

• Carry out other related tasks as requested by the the IWMI-EA Country/Regional Representative

Minimum Requirements:

Education:

• Bachelor’s degree in Natural Resources Management, Project/Program Management, Water Resources, Hydrology, or other related fields

• Project Management certification – desirable

• Broad / specialized knowledge of methods, techniques and processes

Experience:

• Seven years professional experience, preferably with international development institutions, research or donor organizations would be an advantage

Skills:

• Excellent communication skills and ability in written and spoken English.

• Very good track record in managing multiple projects across diverse disciplines;

• Highly skilled in preparing PowerPoint and other visual presentation

• Excellent interpersonal and communications skills, with ability to interact diplomatically with stakeholders and staff at all levels.

• Excellent organizational, administrative and time management skills

• Effective analytical, research and problem-solving skills

• Demonstrated Project Management experience, including time management, budget control and estimate.

Competencies

• Client Orientation - Takes personal responsibility and accountability for timely response to client queries, requests or needs, working to remove obstacles that may impede execution or overall success.

• Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.

• Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view.

• Knowledge, Learning and Communication - Actively seeks knowledge needed to complete assignments and shares knowledge with others, communicating and presenting information in a clear and organized manner.

• Business Judgment and Analytical Decision Making

Duty Station: Addis Ababa, Ethiopia (may travel outside Ethiopia as required)

Job Grade: HG 15

Monthly Base Salary: Birr 63,502 (Negotiable depending on salary history of the candidate)

Terms of appointment:  This is a National Staff (NS) position. The initial appointment is for three years. IWMI offers a multicultural, collegial research environment with competitive salary and excellent benefits in line with ILRI salary applicable for its National Staff. IWMI is an international and equal opportunity organization and believes that diversity of its staff contributes to excellence.  The ILRI campus is set in a secure, attractive campus with dining and sports facilities. 

How to apply:

• Register using the following link CLICK HERE

• Applications: Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to be included in the curriculum vitae. The position and reference number: REF: PM/IWMI/37/23 should be clearly indicated in the subject line of the cover letter.

• All applications to be submitted online on our recruitment portal: CLICK HERE on or before 26 December 2023.

IWMI/ILRI does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training).    

Suitably qualified women are particularly encouraged to apply.