About Action Against Hunger

Action Against Hunger leads the global movement to end hunger. We innovate solutions, advocate for change, and reach 24 million people every year with proven hunger prevention and treatment programs. As a nonprofit that works across 50 countries, our 8,300 dedicated staff members partner with communities to address the root causes of hunger, including climate change, conflict, inequity, and emergencies. We strive to create a world free from hunger, for everyone, for good.

Action Against Hunger USA is part of the Action Against Hunger International network. As an independent NGO, Action Against Hunger USA currently manages operations in 8 countries: Kenya, South Sudan, Somalia, Tanzania, Uganda, Ethiopia, Zambia and Haiti. Action Against Hunger-USA has over $100 million in programs, and approximately 1,800 permanent staff based in New York City, Washington D.C, Nairobi, and country offices. Additional growth is anticipated.

I.                    Summary of Position

The Junior Supply Chain Officer will support the implementation of the logistics policy of the mission to ensure good Logistical performance, provide the best possible support to the supply chain, function and contribute to the smooth running of the mission’s supply chain (planning, procurement, and stock Management

The Junior Supply Chain Officer’s roles purpose, engagement, and delivery are:

Purpose

The JSCO is responsible for supporting the supply chain team and ensuring the overall procurements are done on a timely basis per Action Against Hunger’s procurement procedures. The supply chain officer is responsible for processing the necessary documentation on LINK by closely working with all departments and bases.

Engagement:

Internally the Junior Supply Chain Officer will have regular interaction with logistics, program & finance team members both at the capital and at the base level.

Externally the Junior Supply Chain Officer will have continuous engagement with suppliers.

Delivery:

Using LINK platform, generate, execute, facilitate payment & close PDs through the proper processing and documentation per Action Against Hunger’s policies and procedures.

II.                  Essential job duties

• Advise and receive correctly filled PL from the programs (Capital & Base)

• Generate RFQ and Quotation form per authorized threshold

• Conduct small purchases and prepare related procurement documents

• Conduct small purchases and prepare related procurement documents

• Assist prepare Purchase Dossier (RFQ, AT, BL, SPO) for assigned procurement files

• Review Purchase Dossier as per the authorized threshold. Ensure procurements are carried out as per Action Against Hunger’s & donors rules

• Follow up on the delivery of requested items in collaboration with the Purchaser & warehouse officer

• Support ensure both quality of purchase and respect of delivery deadlines and liaise with requesters for technical support (sample approval, delivery inspection, detailed specifications)

• Establish & maintain up to date price catalogue and a supplier list in collaboration with the purchaser

• Prepare and issue SPOs to suppliers in collaboration with the purchaser

• Ensure complete documents are presented to finance, follow up payments to suppliers/settlement of invoices

• Ensure PD files are opened through the procurement process and are closed on time accordingly

• Organize and archive documentation for purchases following internal procedures according to Kit Log.

• Undertake any other duties as requested by his line manager, in accordance with the scope and responsibilities of the role.

III.               Supervisory Responsibilities

N/A

IV.              Fiscal Responsibility

N/A

V.                 Gender Equality Commitments  

• Foster an environment that supports values of women and men, and equal access to information.

• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.

• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status. 

• Value and respect all cultures. 

VI.              Physical Demands

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

VII.            Working Conditions, Travel and Environment

The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases. 

Job Requirements

I.                    Required Qualifications and Professional Experience

• B.A. degree in Supply Chain and Logistics Management/Project Management or equivalent field of studies

• At least 1 year work experience in a similar position

II.           Required Skills & Competencies

• Computer knowledge (Word and Excel)

• Experience in Procurement

• Stock management and Asset management

• Budget management

• Good organizer

• Negotiating capacity

• Good analytical capacity

• Rigor

• Team spirit

• Good communication and relations with people.

How to Apply

If you are interested, please send your application composed of none returnable CV, Covering Letter with Junior Supply Chain Officer -Addis Ababa written in the subject line, and three references, applying directly through THIS LINK

 Deadline:  17 December2023

 NB: Only short listed applicants will be, communicated on and selection process includes technical test and an interview.