About International Medical Corps

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com.

A preeminent First Responder, International Medical Corps provides emergency relief to those hit by disaster, and offers the skills needed to rebuild stronger. We train people – giving communities the tools and knowledge to be self-reliant and be their own best First Responders when disaster strikes again.

Under the supervision of the Senior HR & Admin Officer the HR/Admin Officer provides general human resources and Admin support services for the department.  He/she will be responsible for: managing the recruitment and selections process, for managing the employment contracts which includes proper record keeping, for producing updated staff information including payroll data on a monthly basis for the assigned areas and assisting in all administration tasks in the department.

Job Description/Responsibilities: 

• Facilitates the preparation and timely completion of staff contracts for field offices staff. 

• Maintains staff personal files (which should include all the required documents as per the staff file checklist).

• Ensures assigned field offices employees has valid Employment contract on the file (which entails proper employment contract management).

·         Responsible to download applications from webmail (ethiojobs), categorizing them based on posted position and longlist the applicants based on the required qualifications and provide it to technical/hiring Manager for shortlisting.

·         Responsible to prepare the summary of staff contracts and lease agreement for duty stamp and follow up on the accomplishment. 

·         Work closely with HR/Admin staff and assist on the process of registration and notification of staff with Pension Agency.

• Identify vacant position, and organize assessment methods and involve in recruitment and selection process with related department members and produce all the required reports.

• Ensures that all new hired staffs’ Inductions’ is scheduled and conducted with the relevant department in Addis level as well as in the field office.

• Assists the management of employees grievance based on the IMC manual and Ethiopian Labour low. 

• Follow up and ensure that all staff files are with updated and signed JDs, and also staff performance appraisals are done in a timely manner.

• Maintains and updates leave records for all national staff and ensures monthly leave report is updated.

• Assist in implementing staff insurance policies and updates.

• Manages staff exit process which includes managing clearance, final payment, work certificate, insurance exclusions, etc.

• Produce periodic reports on the assigned area.

• Performs any other related tasks as assigned by the supervisor.

Job Requirements

·         Bachelor Degree in Business management or HRM. 

·         One year or more in INGO work experience in related field. 

·         Work experience in similar field working station is an advantage.

·         Good knowledge of English language, especially writing skills, knowledge’s for staff data management.

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

 Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, and any form of trafficking in persons. 

Equal Opportunities 

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

How to Apply

Interested applicants who meet the above requirements should submit their application letter by clearly stating the position that you are applying for and CV through THIS LINK On OR before December 12,2023

Female candidates are highly encouraged to apply.

Only shortlisted candidates will be contacted.

Note: IMC is equal opportunity employer and hence candidate from all background: religion, ethnic group, qualified women and people living with disabilities, etc. are all encouraged to apply.