Reference No:  REC/111/23

Job title:           HR Manager

Location:          Head Office/Addis Ababa

Reports to: Head of HR 

Number of Posts 1 (One)

Closing date:    December 08, 2023

About GOAL

 GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.

GOAL is a non-for-profit organization that has been working in Ethiopia for over 30 years across all the region of the country towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition, healthcare and education. GOAL implements a range of multi-sectoral development, resilience, recovery and humanitarian responses Programmes by being sensitive to cross-cutting issues including gender, accountably, child protection, HIV/AIDS.

We envision a world where poverty no longer exist, where vulnerable communities are resilient, where barriers to wellbeing are removed and where everyone has equal rights and opportunities. GOAL Ethiopia’s main donors are Irish Aid, USAID/OFDA, EHF, ECHO and other private donors.

 About the Position:

 Under the supervision of the Head of HR the HR Manager provides general Human Resource support for the HR department. S/he will be responsible for talent acquisition and talent management within the organization. The position holder is also expected to have consistent communication with staff on all HR matters.

 KEY AREAS OF ACCOUNTABILITY/DUTIES

 Talent Strategy and Architecture

·         Maintain a thorough knowledge of GOAL Ethiopia HR Policies and Procedures in every site of the field office along with ensure all HR activities are carried-out in adherence to these standards.

·         Under the guidance of the Head of HR, provide support to programme and operations staff in interpretation of HR policies and procedures and provide technical support on HR issues.

·         Work with Head of HR, Head of departments, Area Managers and Project Managers to ensure proper implementation of HR strategic plan at all levels.

·         Foster and facilitate the development of cooperative professional relations between and among staff at all levels.

·         Provide advice, support, and matrix supervision to Area Senior HR Officers in interpretation of HR policies and procedures and provide technical support on HR related matters, including but not limited to, recruitment, orientation, career development, capacity building, performance evaluation, disciplinary action, and separation.

·         Support Head of HR on personnel budget working during proposal development, preparation of GMM and personnel budget forecasting.

Talent Acquisition and Management

·         Participate in recruitment process, posting positions in appropriate media, CV review, interviewing, reference check, job offer, leading the orientation and travel arrangement.

·         Support Supervisors with reviewing job descriptions, posting job advertisements, screening applicants, conducting job interviews/written tests, reference checks, extending job offers, and ensuring new employee’s paperwork and ensure hire pack is processed accurately.

·         Ensure that recruitment process is fair and transparent and in line with GOAL Ethiopia HR policies and procedures.

·         Ensure proper orientation for all new staff with periodic follow up fields visits for additional support to field teams; collaborate and coordinate with other departments to provide an engaging and welcoming orientation

·         Maintain good working relationships with other organisations/partners and provide feedback to management on HR matters.

·         Advise and conduct employees on exit management process for exiting employees and maintain its copies on the file.

Staff Relations Support

·         Review new employees contract agreement and ensure the new employees’ data is up to date on workday before the contract is approved.

·         Responsible for reviewing monthly payroll and maintaining payroll related documents and information are kept properly. Work with Area Senior HR Officers to improve the current information gap by using workday as a payroll information sources.

·         Ensure with Head office HR team and Area Senior HR Officers the preparation of termination benefits payment in timely manner. And prepare termination benefit for the field offices in a timely manner and ensure finance department effect the payment.

·         Review back payments, payroll adjustment for open and definite period employees.

·         Prepare severance payment for open and definite period employees.

·         Ensure updated tracking for back payments and communicate them timely.

·         Ensure that all personnel documents of the field office staff are updated and maintained in the personnel files including ex-staff file.

·         Responsible for overseeing and managing employees’ benefits such as health insurance as an important element in attracting and retaining skilled workers.

·         Following up of employees’ contract extension.

·         Assist in writing personnel letters as required (transfer, Promotion, increment, acceptance of resignation among other letters).

·         Assist in preparation of vouchers for payment in relation to HR especially severance, among others.

·         Prepare terminated, resigned and new employees analysis every year.

Performance Management

·         Coordinates the performance management cycle with the support of the Head of HR and ensures that mid-year and annual reviews are carried out to all staff within the organization.

·         Supports supervisors and staff in the goal setting, end of probation or annual performance reviews by ensuring proper documentation of performance appraisals.

·         Supports supervisors to identify training needs or staff performance gaps.

 Compensation and Benefits:

• Support the Head of HR in the review of staff compensation package.

• Work with Head of HR for Birches salary reviews and provide recommendation on adjustments of pay when necessary to ensure competitive pay.

• Work with the Head of HR to monitor market conditions related to benefits to ensure national staff benefit levels are competitive.

• Support Head of HR for effective management of staff Pension schemes, Medical Insurance and processing compensations on accidents and other staff related insurance claims.

Personnel Administration and Documentation:

• Ensure preparation of payroll every  month and submit payroll information timely for review

• Review the staff database and HR files on a frequent basis, ensuring they are maintained to the standard and kept up to date

• Ensure audit issues are addressed as per the agreed timeline

• Ensure staff contracts are kept up date and that all staff whose contracts are not going to be renewed are informed in line with the HR handbook.

• Work with Area Senior HR Officers to ensure that timesheets are completed monthly for all staff and confirm that all exiting staff have complete the process. Also share the timesheet tracker on 10th of every month.

• Ensure all contract terminations are appropriately documented and all owed monies are paid to the departing staff member in a timely manner

• Work with line managers and department heads to maintain leave plans for all staff, update the leave tracker on monthly basis and share with staff for better planning to avoid gaps where 2 staff members from same departments leaving the at same time.

• Ensure all staff have valid ID card.

• Ensure the proper management and documentation of staff annual leave by using the online leave management system.

• Ensure keeping and recording in hard and soft copies of approved leave requests.

• Work with other HR team members to ensure the timely processing of new contracts, contract extensions, staff transfers, promotions, and other change of employment status.

• Ensure the proper documentation of staff information related to disciplinary actions, performance rating, staff exiting and termination.

• Respond to employee related queries and provide services to all HR related inquiries and requests.

• Administer and participate in the review of the GOAL Ethiopia HIV and AIDS Workplace Policy

• Ensure work/residence permits/Vaccinations is issued for all expat staff and other requirements. And ensure the trackers are maintained and kept updated/shared with expat team.

 Supervision, Coaching and Support

·         Manage, train, and coach Area Senior HR officers by establishing a detailed plan to build capacity including performance objectives and development in collaboration with Head of HR.

·         Conduct a timely performance evaluation

·         Work on the career development plan of the subordinate.

·         Ensure that the subordinate is working in a harmonized manner.

·         Provide technical support and on job training for Area Senior HR Officers.

·         Nominate a staff from the field office to be coached/ mentor. Train/coach them and bring difference on their skill.

·         Follow up the implementation of improvement plan according to the feedback’s given at the time of coaching or collected from Area Senior HR Officers and Head of HR.

Accountability to Beneficiaries

• GOAL team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging in beneficiary communities as equal partners in the design, monitoring and evaluation of GOAL field projects.

 Supervisory Responsibility

• Area Senior HR Officers

 Safeguarding:

• To foster an inclusive working environment which is non-threatening and safe for all. An environment that addresses safeguarding adequately in its processes and where the barriers to raise and discuss concerns about safeguarding issues are identified and where possible mitigated.

 Values & Behaviors:

• Strong commitment to upholding and promoting GOAL’s values; Respect, Integrity, Courage, Partnership and Humanitarianism.

 The responsibilities listed in the Job Description are not exhaustive and may be readjusted according to operational needs by the Assistant Country Director for Systems/Systems Director and the HR Manager but will remain in line with the overall purpose of the role.

Job Requirements

JOIN US

Do you want to join an exciting organization that brings high level impact to the community and add value to your professional advancement?  Then join us if you have: 

·         Bachelor’s/Master’s degree in Human Resources Management, Business Administration, or an alternate bachelor’s degree with a PGD in Human Resources Management

·         Minimum of 7 years’ experience in human resource management out of which 2 years in a supervisory position

·         Prior experience of staff supervision and capacity building is highly desirable

·         Field based HR Management experience is desired with particular emphasis to Ethiopia context

·         Similar experience with an INGO will be an added advantage

·         Strong organizational skills

·         Excellent in English both speaking & writing.

• Knowledge and understanding of local employment standards, occupational health and safety and human rights legislation..

 Functional skills and knowledge:

·        Professional certification in HR or other related designations related to human resources.

·        Knowledge and understanding of local employment standards, occupational health and safety and human rights legislation.

·        Strong MS office and the ability to use technology to collaborate across a global organisation.

·        Knowledge of principles and procedures for staff recruitment, selection, training, compensation and benefits, job design, labour relations and negotiation, and Human Resources Information Systems.

·        Good conflict management skills.

·        High commitment to confidentiality

·        Remains productive when under pressure.

·        Demonstrates a systematic and efficient approach to work.

·        Works collaboratively with team members to achieve results.

·        Relates and works well with people of different cultures, gender, and backgrounds.

·        Excellent interpersonal skills

·        Flexibility and prepared to work additional hours

·        Good time management skills and flexibility to continuously re-prioritize

·        Ability to multi-task

·        Ability to work consistently with other HR/Admin staff across GOAL Ethiopia Programme

·        Numeracy and organizational skills.

·        Excellent understanding and prior experience of using MS Office

·        Prior experience of preparing/disseminating payroll

 Desirable/Advantageous Credentials:

·         Experience in working for an organization with significant number of staff and filed offices.

·         Master’s in human resources management or related fields.

Training in HR related areas

 Note: The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

REMUNERATION and BENEFITS:

·         GOAL will pay a competitive basic salary based on the salary grading with addition benefits.

·         A chance to develop tangible experience.

·         Being part of a team who continue to make a real difference to the lives of the most vulnerable people.  

 Commitments:

GOAL’s recruitment procedure is fair and transparent which is also in line with the organization’s commitment to its integrity, honesty and culture. GOAL is committed to ensure that, its performance complies with the terms and conditions of relevant agreements, applicable laws & regulations. Hence, pre-employment background checks will be conducted, and employees are required to read, understand, sign and implement different polices including safeguarding and child protection policy, Protection from Sexual Exploitation and abuse policy, sexual harassment policy, code of conducts and any other rules and regulation of the organization. GOAL Ethiopia is committed to safeguarding and promoting the safety of people who involves in its work and demands all staff exhibit the highest commitment. GOAL Ethiopia will verify skills and commitment of the candidate in the assessment process and perform Background reference check.

How to Apply

APPLICATION PROCEEDURE:

•  Interested and qualified applicants need to submit ONLY once their non - returnable application with CV for one vacancy. The vacancy reference number along with the title & Location need to be written in the application letter, CV and/or subject of the email.

• Applicants can directly apply online using THIS LINK

 GOAL strongly encourages female candidates to apply! 

Only short-listed candidates will be contacted for an interview and exam.

Shortlisted candidates will need to submit other supporting documents upon request at a later stage.

GOAL is not able to contribute towards any costs incurred by candidates during the recruitment process.