Scope of Role

The Event Coordinator plays a crucial role in planning, organizing, and executing various events, ensuring their successful implementation. This position requires excellent organizational and communication skills, attention to detail, and the ability to handle multiple tasks simultaneously. The Event Coordinator works closely with clients, vendors, and team members to create memorable and seamless event experiences.

Key Responsibilities and Accountabilities

1.       Event Planning and Organization:

• Collaborate with clients to understand their event objectives, requirements, and budget.

• Research and propose event concepts, themes, and venues suitable for the client's needs.

• Develop event timelines, budgets, and critical path schedules.

• Coordinate logistics, delivering event equipment.

• Source and manage suppliers, vendors involved in the event.

2.       Communication and Client Management:

• Cultivate relationships with sponsors, responding to inquiries and facilitating sponsorship agreements.

• Negotiate and execute sponsorship contracts, ensuring alignment with brand and values.

• Manage the logistics of sponsorship materials, including delivery, setup, and return.

• Maintain regular communication with clients, providing updates on event planning progress.

• Act as the primary point of contact for clients, addressing inquiries and requests promptly.

3.       Brand Visibility:

• Strategically place brand logos and visibility materials at events for maximum exposure.

• Coordinate pre-event visibility setups, ensuring branding aligns with agreements.

• Monitor the condition and quantity of visibility materials for a consistent brand presence.

4. Event Execution and On-site Management:

• Oversee event setup, equipment, and signage.

• Supervise event staff, volunteers, and third-party vendors during the event.

• Troubleshoot issues that arise during the event and implement effective solutions.

• Ensure compliance with health and safety regulations and emergency procedures.

5.  Budget Management and Cash Flow Coordination:

• Develop and manage comprehensive budgets for events and sponsorships.

• Monitor cash flow related to event expenses and sponsorship contributions.

• Track expenses, reconcile invoices, and provide regular financial updates.

Job Requirements

Qualification :-

• Possession of college degree (in Event Management, Business, Marketing or a related field.)

• 2-3 years’ experience in events consumer-facing marketing roles

Skills :-

• Proven experience in event coordination and sponsorship management.

• Strong organizational, negotiation, and multitasking skills.

• Excellent communication and interpersonal abilities.

• Proficient in event management software, Microsoft Office Suite, and contract preparation.

• Ability to work under pressure and meet tight deadlines.

How to Apply

Interested and qualified applicant should apply through the link HERE