Job Expired
Purpose Black Ethiopia Trading SC
Business
Business Administration
Addis Ababa
1 years
1 Position
2023-11-21
to
2023-12-01
Business Administration
Full Time
Share
Job Description
The Executive Secretary to the CEO plays a critical role in supporting the Chief Executive Officer (CEO) by managing administrative tasks, ensuring efficient communication, and providing high-level support. This position requires exceptional organizational skills, discretion, and the ability to handle sensitive and confidential information. The Executive Secretary acts as a key liaison between the CEO and internal/external stakeholders, facilitating smooth operations and enabling the CEO to focus on strategic initiatives.
Role & Responsibilities
Administrative Support:
Manage the CEO's calendar, schedule appointments, and coordinate meetings, ensuring efficient use of time.
Prepare and organize documents, presentations, and reports for the CEO, ensuring accuracy and attention to detail.
Handle correspondence and prioritize incoming communications, including emails, letters, and phone calls.
Make travel arrangements, including flights, accommodations, and itineraries, and manage expense reports.
Communication and Relationship Management:
Serve as the primary point of contact for internal and external stakeholders, maintaining professional and positive relationships.
Screen and direct phone calls, inquiries, and requests to appropriate parties, exercising discretion and confidentiality.
Draft and review correspondence on behalf of the CEO, ensuring clarity, professionalism, and adherence to organizational guidelines.
Manage internal and external communications, including emails, memos, and announcements.
Meeting Coordination and Support:
Prepare meeting agendas, materials, and presentations, and ensure timely distribution to participants.
Attend meetings, record minutes, and provide accurate and concise summaries for distribution to relevant parties.
Follow up on action items, track progress, and maintain effective communication among stakeholders.
Coordinate logistics for board meetings, executive team meetings, and other high-level gatherings.
Information Management:
Maintain an organized filing system, both physical and digital, for documents, records, and reports.
Conduct research and gather data to support the CEO's decision-making process and strategic initiatives.
Handle confidential information with discretion, ensuring its security and proper handling.
Stay updated on industry trends, company news, and relevant information to provide timely updates to the CEO.
Qualifications and Skills:
Bachelor's degree in business administration, communications, or a related field (preferred).
Proven experience as an Executive Secretary or similar role supporting top-level executives.
Excellent written and verbal communication skills, including strong editing and proofreading abilities.
Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
Proficiency in using office software and tools, including MS Office Suite and online collaboration platforms.
Discretion and confidentiality in handling sensitive information.
Strong attention to detail and accuracy.
Ability to work independently, exercise good judgment, and make decisions in the absence of the CEO.
Professionalism, adaptability, and a proactive approach to problem-solving.
Flexibility to work outside regular business hours when necessary.
Submit your CV via email: purposeblack@ethiojobs.net
Fields Of Study
Business Administration
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