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Executive Secretary

Purpose Black Ethiopia Trading SC

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Business

Business Administration

Addis Ababa

1 years

1 Position

2023-11-21

to

2023-12-01

Required Skills
Required skills have not yet been specified for this position this job
Fields of study

Business Administration

Full Time

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Job Description

The Executive Secretary to the CEO plays a critical role in supporting the Chief Executive Officer (CEO) by managing administrative tasks, ensuring efficient communication, and providing high-level support. This position requires exceptional organizational skills, discretion, and the ability to handle sensitive and confidential information. The Executive Secretary acts as a key liaison between the CEO and internal/external stakeholders, facilitating smooth operations and enabling the CEO to focus on strategic initiatives.

Role & Responsibilities

Administrative Support:

  • Manage the CEO's calendar, schedule appointments, and coordinate meetings, ensuring efficient use of time.

  • Prepare and organize documents, presentations, and reports for the CEO, ensuring accuracy and attention to detail.

  • Handle correspondence and prioritize incoming communications, including emails, letters, and phone calls.

  • Make travel arrangements, including flights, accommodations, and itineraries, and manage expense reports.

Communication and Relationship Management:

  • Serve as the primary point of contact for internal and external stakeholders, maintaining professional and positive relationships.

  • Screen and direct phone calls, inquiries, and requests to appropriate parties, exercising discretion and confidentiality.

  • Draft and review correspondence on behalf of the CEO, ensuring clarity, professionalism, and adherence to organizational guidelines.

  • Manage internal and external communications, including emails, memos, and announcements.

Meeting Coordination and Support:

  • Prepare meeting agendas, materials, and presentations, and ensure timely distribution to participants.

  • Attend meetings, record minutes, and provide accurate and concise summaries for distribution to relevant parties.

  • Follow up on action items, track progress, and maintain effective communication among stakeholders.

  • Coordinate logistics for board meetings, executive team meetings, and other high-level gatherings.

Information Management:

  • Maintain an organized filing system, both physical and digital, for documents, records, and reports.

  • Conduct research and gather data to support the CEO's decision-making process and strategic initiatives.

  • Handle confidential information with discretion, ensuring its security and proper handling.

  • Stay updated on industry trends, company news, and relevant information to provide timely updates to the CEO.

Job Requirements

Qualifications and Skills:

  • Bachelor's degree in business administration, communications, or a related field (preferred).

  • Proven experience as an Executive Secretary or similar role supporting top-level executives.

  • Excellent written and verbal communication skills, including strong editing and proofreading abilities.

  • Exceptional organizational and time management skills with the ability to prioritize tasks effectively.

  • Proficiency in using office software and tools, including MS Office Suite and online collaboration platforms.

  • Discretion and confidentiality in handling sensitive information.

  • Strong attention to detail and accuracy.

  • Ability to work independently, exercise good judgment, and make decisions in the absence of the CEO.

  • Professionalism, adaptability, and a proactive approach to problem-solving.

  • Flexibility to work outside regular business hours when necessary.

How to Apply

Submit your CV via email: purposeblack@ethiojobs.net

Fields Of Study

Business Administration

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