Job Purpose:

• The Store Keeper reports directly to the Senior Warehouse & Asset Officer and responsible to work closely with country office warehouse teams in tracking movement of the organization asset from the point of receipt and in the hands of staff and up on final return. The Store Keeper should be able to take part during receipt of overall supplies arriving to Head Office store, especially on the organization Asset like IT equipment, Furniture and office supplies, Spare parts. His/her main role is to insure well-maintained tracking and follow-up on condition of the organizational asset, keep necessary issue documents and prepare period report to line manager regularly. Support year end Fixed Asset report consolidation and verification of Assets custodian.

Main duties & Responsibilities:

Store Responsibilities

• Support routine warehouse activities (Receiving, handling, dispatching, recording and documentation) with rest of the warehouse team in line with the organization warehouse and commodity management policies.  

• Identify suitable space in the warehouse and organized for organization Assets procured and received at Head office warehouse. Make sure the space organized is safe from damage and Assets are placed well.

• Support warehouse team in counting and receiving , staking and handling and dispatching of supplies in regular basis

• Deal with daily labours on payment as per agreed rate and hire for loading/Offloading and required warehouse activities. Process their payment with complete necessary paper and effect without delay after completion of job.

• Facilitate and follow receipt of any organization Asset and insure proper handling in the warehouse before issued out. Support Tagging and labelling of an asset and identify based on donor, program and value and keep records as per the organization procedure.

• Track Asset issued out from warehouse and indicate location of the asset, issue custodian sheet and follow the condition of the Asset for possible maintenance and repair request.

• Support administration and facilities team in organizing office supplies to a staff during warehouse handling and issuance to staff, keep issue documents and file for future reference.

• Identify High value Asset separately, follow the condition of the Asset for Insurance cover purpose and separate new and old Assets.

• Follow with the organization Assets in the warehouse and in the hands of staff, separate and keep Asset based on their condition, deal with Asset returned from staffs, previous program… and manage for next use or possible disposal.

• Insure other supplies in the warehouse we kept in the warehouse, follow with store clerk and check for expiry date, condition of the supplies and proper handing in the warehouse.

• Update staff custodian sheet, regularly check and update between physical Asset and custodian sheet.

• Insure Custodian sheet is updated and signed by the Asset holder and follow return of Assert before the warehouse manager sign clearance documents 

• Follow with the rest of warehouse team in the management of organization asset, keep proper record of the warehouse documents, file corresponding issue documents (SR, PO, GRN, RR. GDN, receipt acknowledgement/ feedback signed Custodian sheet) in an easy traceable way. 

• Share periodic report on stock controlling system of the organization Asset and address or report to line manager for any challenges and task required.

General

• Support Administration and facilities team in repairing and Maintaining work related Equipment - Servicing, repairing, adjusting, and testing machines, devices, moving parts, and equipment (Grass Cutting Machine, Wheelbarrow, Digging Spade, Garden Trowel, Fork Hoe, Garden Knife, Garden Secateurs, Golden Gark, Heavy Duty Hoe).

• Support moving of furniture and rearrangement of other office supplies in the office as well as at international staff residence.

Health & Safety

• Ensure a safe environment for staff and clients by adhering to safety and health regulations.

• Ensure all equipment is neatly and safely put away

• Ensure any health or safety issue is reported to the Administration officer

• The duties and responsibilities of the job holder not limited to the above activities but includes other duties assigned by the line manager.

Gender Equity         

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy

• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect

• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities

Accountability

• In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

• actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);

• work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; work with relevant colleagues  to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Emergency response       

• Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopian Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Safeguarding

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.

• Understands local safeguarding structures and arrangements.

• Practises in a manner that seeks to reduce the risk of abuse, harm or neglect.

• Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.

• Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

Job Requirements

Personal specification

• BA Degree or Diploma in Accounting, Purchasing or relevant and minimum of 3 or 5 years relevant experience respectively

• NGO experience in emergency projects is an advantage Skills Required

• Good communication and report writing skills

• Good interpersonal skills and team player with sensitivity to cultural diversity

• Ability to work under pressure

Competencies:

• Knowledge of proper bookkeeping and inventory management

• Familiarity with standard concepts and best practices in a stockroom or warehouse environment

• Analytical mind with ability to make accurate mathematical computations

• Excellent written and verbal communication skills

• Competencies in data entry, analysis, and management

• Keen attention to detail and ability to effectively manage time

• Skills and physical ability to operate common office equipment

What we offer

• A competitive salary and benefit package

• Excellent medical benefits (100% cover including dependents)

• 20 days annual leave

• 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents at this stage:

Interested applicants should apply through THIS LINK

Only short listed candidates will be contacted

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Women and people with disabilities are particularly encouraged to apply