The Opportunity

The purpose of the position is to ensure that all financial transactions of the WAA Activities will be captured in the system before the SAP closing in each month; and facilitate training and workshop payments to the participants. Accordingly, the position holder is responsible for coordinating and facilitating all WWA training and workshop payments in line with the donor and PIE compliance policy. The finance assistant is closely working with the WWA finance and operations lead and the program area finance department. He/she works with trustworthiness and integrity and has a clear commitment to the Plan’s core values and humanitarian principles. In addition, the finance assistant will support USAID WWA Adama IP team in handling GRN for the goods, materials, equipment and services procured at Adama and Addis Abeba level to smoothly facilitate issue and receiving notes and closely work with program area supply chain team to ensure integration and team work across function.

Accountabilities and Main Work Activities

Plan has a performance management and accountability matrix SOP. Every position holder is expected to adhere to the SOP and review and review her/his responsibility against the accountability matrix.

Training and workshop payment facilitation  in line with Donor & PIE Policies and Procedures (65%)

• Assist CO-based and Oromia program area WWA staff on travel advance requests and settlement process.

• Facilitate and effect  payment for  training and workshop participants

• Assist on requests for VAT reimbursement with USAID per the established procedure.

• Prepare check payments/bank transfers for advances approved by the budget holders and supported by the necessary documents.

• Write and issue checks to the name of authorized payee/vendors.

• Prepare payment vouchers, cash receipts vouchers, and make journal entries after securing the necessary supporting documentation and follow PIE policies and procedures

• Facilitate all transfers to suppliers, partners, and other stakeholders as required.

• Ensure all WWA Financial documents are kept properly in the program area.

• Provide administrative support during budget preparation

• Process invoices and follow up with clients, suppliers, and partners as needed

• Avail all cash requests of the WWA team and pay without any significant delay to the intended purpose as per the approval from the program manager.

Support and Gap-fill (35%)

• Support actively on the engagement of WWA activities: rapid assessments, operational setup and different studies etc.

• Provide gap-filling at other WWA implementation areas or IPs.

• Travel to other WWA implementation areas for support and compliance monitoring.

• Support effectively in the WWA annual work plan and team-building exercise

• Assistant capacity-building training on policies, procedures, systems, and processes

• Take part and contribute to the identification, assessment, capacity building & support, monitoring, and coordination of partners or small business

• Provide technical support to other departments on compliance issues

• Provide support for the follow-up and implementation of audit actions

• Handle GRN for the goods, materials, equipment and services procured at Adama and Addis Abeba level to smoothly facilitate issue and receiving notes

• Perform any other relevant assignments given by the supervisor

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).

• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.

• Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Job Requirements

Qualifications/Experience Essential:

• A minimum of BA degree in Accounting/Business Management & related fields.

• Minimum of 2 years of relevant experience.

• Ability to initiate and organize work while establishing priorities in a fast-paced, time-sensitive environment to meet deadlines with attention to detail;

• Ability to develop strong trusting relationships in order to gain support and achieve results;

• Ability to manage multiple conflicting priorities;

• Ability to be flexible and interpersonal skills to interact with employees at all levels;

• Strong office and organizational skills.

• Ability to travel as required;

• Proficiency with MS Office Suite (Word, Excel, PowerPoint, and Outlook

• Experience working on USAID funded activity

Qualifications/Experience Desirable:

• Strong negotiating skills.

• Good interpersonal skills.

• Able to work with minimum supervision

• Additional working experience from an international humanitarian and development organizations is a plus

Languages Required

• Fluency in English language is essential

• Knowledge and all skills (Writing, reading, Listening & Speaking) of local languages (Afan Oromo and Amharic) is a desirable

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

How to Apply

The closing date for the application is November 19, 2023. Qualified candidates should submit their application with the links provided below.

CLICK HERE

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

• Only Shortlisted candidates will be contacted.

• We are not accepting CVs that are not sent through the indicated links.

• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

• Female candidates are highly encouraged to Apply

More information about Plan International can be found on http:// plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.