Job Summary

The purpose of the Commodity and Logistics Specialist HO position is to oversee the overall transport and management of food Commodity, agricultural supplies, and non- food items from the time of its arrival to CARE Ethiopia until its receipt at the final distribution site/warehouse. This includes end use checking at the beneficiary’s level as per the program’s goal and objectives. She/he will prepare timely and accurate reports for Donors and CARE, related to commodity transactions for the RFSA and JEOP programs respectively; and will give emphasis to ensure that commodity management and reports pertaining to the status of commodity and beneficiaries are correctly prepared and submitted timely to the respected stakeholders following donor guidelines, regulations and policies. S/he will supervise commodity movements as per the set standard of monitoring requirement of USAID/prime regulation and CARE commodity management guideline.

Responsibilities  

Job Responsibility #1:  Logistics Management of food commodities (25%)

• Supervise and monitor the over commodity movement as per the standard at main warehouse and Food Distribution level

• Follow up with CARE staff at primary warehouse and ensure that the allocated food commodity, agricultural supplies, and non- food items are dispatched from primes as per the monthly and or annual requirement and received at primary/central warehouses.

• Upon receipt of food commodity, agricultural supplies and non- food items in central warehouse, communicate with Field Office for breakdown of allocation by FDP Prepare and submit purchase requisitions (PRs) based on agreed allocation for commodity transportation services.

• Follow up with procurement unit to ensure timely selection and contracting of transporters

• Monitor daily transportation status with transporters, FO staff and other concerned bodies and consolidate daily and weekly status reports from the FO outlining details of commodities transported including damages and losses between dispatch location and final distribution point  

• Review and check commodity receipt confirmation report and follow up the status of commodity transportation service payments

• Follow up with the field team and primary warehouses on the quality of items stored in the warehouses if any sign of infestation and report to the manager if fumigation or other controlling measures are required

• Ensure that fumigation activates has been conducted as per the minimum standards and donor requirements

• In consultation with field offices establish/or improve logistics control systems in line with donor regulations

 Job Responsibility #2: Reporting (25%)

• Prepare receipt and dispatch plan at primary warehouse level and FDPs based on the plan from prime.

• Produce reports at all levels including loss claim, and weekly commodity status in a timely manner

• Collect distribution plan from field office, consolidate and submit for internal and Donor consumption

• Monitor distribution process and produce periodic reports

• Collect and review commodity dispatch and distribution status reports from FOs and compile for quarterly, semi -annual and annual reports

• Review monthly, quarterly and annual commodity reports and reconcile with source

• Review FO commodity documents for the purpose of A133 audit preparation and other audits

• Liaise with internal and external stakeholders and consolidate preliminary data analysis, prepare accurate and timely reports for internal and external consumptions

• Ensure commodity accounting and performance monitoring tools are in place for easy data tracking and reporting

• Recommend revisions to generic forms for utilization during dispatch, receipt and disbursement of commodities

• Follow up the performance of transporters per each round and provide reports to the procurement and finance units

 Job Responsibility #3: Planning (15%)

• Participate in the development and implementation of procedures for logistics field operations ensuring that objectives are achieved in compliance with CARE and donor commodity management strategies, policies and plans

• Plan and lead on implementation of innovative logistics operations, initiatives and programs to ensure timely, efficient and cost - effective supply of commodities.

• Prepare accurate and timely accounting, data collection and reporting to inform supply planning and contribute to a CARE wide view of commodity and logistics activities, enabling informed decision making and consistency of information presented to stakeholders

• Formulate and coordinate all commodity control measures, food, agricultural supplies and non- food item tracking systems, accounting systems and generally accepted commodity accounting principles to ensure compliance at all levels

Job Responsibility #4 Monitoring (15%)

• Conduct frequent field supervision of the overall commodity management

• Closely monitor commodity end use, warehouse management and food handling

• Ensure that commodity management systems are properly functioning as per the program’s goal and objectives

• Produce field monitoring and supervision report and provide proper feedback on each field observation

Job Responsibility #5:  Training and Technical Assistance (10%)

• Support CARE and partner's staff on commodity management related issues

• Support Field Office Supervisor, store keepers and distributors to ensure that the projects prepare detailed food distribution plans and periodic food accomplishment reports that are submitted in a timely manner

• Provide technical support for Addis humanitarian and DFSA/SPIR unit and FO based commodity staff regarding commodity management and related issues

• Organize commodity management and accounting training for selected commodity staff

• Provide necessary backstop support to field offices to ensure that the projects prepare detailed food, agricultural supplies and non-food item distribution plans, periodic food accomplishment reports and submit in a timely manner

• Develop and enhance policy for maintaining accurate commodity accounting data tracking system in all of field operational areas

Job Responsibility #6:  Networking (5%)

• Maintain good relationship and follow-up with all partners and donors on issues related with commodity management

• Attend meetings with donors in the absence of the commodity and logistics manager

• Assess ways of sharing commodity accounting and pipeline information with other agencies at all levels

Job Responsibility #7:  Other (5%)

• Represent and oversee the overall commodity and logistic unit activities in the absence of the commodity manager.

• Perform other duties as assigned by immediate supervisor and other team members as required

GENDER EQUALITY

• Understanding and demonstrated commitment to the importance of gender, youth, and social inclusion issues.

• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming.

Job Requirements

III Qualifications

• BA in Supplies Chain Management, Logistics management, Accounting, Business Administration

• 4 years of relevant experience with the first degree.

• 2 years of relevant experience plus post graduate degree.                                                                              

• NGO experience is a plus.

• Supervisory skill is mandatory for supervisory positions.

Skills Required

• Basic supervisory/managerial skills

• Technical and report writing skills

• Computer literate

• Fluent spoken and written English

• Good communication and interpersonal skills

How to Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through CLICK HERE

Only short-listed candidates will be contacted.

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!

CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.

CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives, or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks