About CRS

Catholic Relief Services (CRS) works to save, protect, and transform lives in need in over 100 countries globally, irrespective of race, religion or nationality through relief and development programs. CRS’ programs include emergency response, disaster mitigation and recovery, health, agriculture, education, microfinance, and peacebuilding among others. For nearly 60 years, CRS has taken the lead in responding to disasters affecting the poor and vulnerable communities in Ethiopia. CRS’ disaster mitigation and recovery interventions in conflict, drought and flood prone areas in the country have restored household and community assets through humanitarian assistance including food, agriculture, health, nutrition, WASH, and peacebuilding projects. 

 This position will be based at CRS Office in Addis Ababa, with frequent field travels to partner managed food distribution sites and will oversee JEOP commodity risk and compliance monitoring; liaise with local authorities, consortium partners and UN agencies; and represent JEOP management in the field as appropriate.

Job Title:                        Fleet Officer-Mechanic
Band:                              V

Required number:        One

Department:                 Operations

Employment Term:      Indefinite term 

Reports To:                   Fleet Manager 

Country/Location:       CRS Ethiopia/Addis Ababa

Job Summary: 

• ·          To handle, follow up / track the regular preventive repair & and maintenance of CRS-owned vehicles with the selected garage/workshop, and generators in CRS compounds including at PDP offices.

• ·          To collect, and update vehicle maintenance and fuel-related information on the tracking reports on time.

• ·          To follow up, summarize, and facilitate staff taxi usage payment process.

• ·          Regularly evaluate and give support to drivers, who need to perform minor maintenance and repairs on CRS vehicles.

• ·          Properly maintain vehicle repair and maintenance-related documents

• ·          Support the fleet officer to communicate and collaborate with staff to schedule and coordinate vehicle movements, assess, and plan routes, and assign drivers to ensure optimal resource use and meet program needs per required schedules and standards.

 Job Responsibilities: 

•  Repair and Maintenance of Vehicles

• Handles minor maintenance works, dissembles, or assembles various vehicle and generator parts for repair, and replaces parts as required.

• Checks, changes, and/or refills different lubricants for all the vehicles in a pool, and checks/adjusts tires pressure once a week.

• Tests vehicles and ensures/verifies the road worthiness of vehicles upon receiving the vehicles from the garage / completes vehicle maintenance confirmation sheet and submits to the fleet manager.

• Draft monthly maintenance plan for all CRS vehicles and ensure their implementation.

• Ensure that all vehicles have the appropriate and required tools and equipment on board to enable users to perform minor maintenance and repairs in the field.

• Verify that Vehicle Daily Checks are conducted and signal any actual or potential problems to the Fleet manager and to the Fleet officer.

• Ensure the timely delivery of vehicles scheduled to undergo regular maintenance to garage facilities and their rapid return to CRS.  Ensure all paperwork related to vehicle maintenance and repair is completed as per CRS ET Fleet Management manual / Guideline.

• Follow up on the repair and/or maintenance of vehicles at the designated garage and vehicle repair by the insurance company in accordance with the work orders submitted.

• Collect maintenance invoices from garages both in Addis and PDP offices and submit them to Fleet Assistant for the timely updating of VMS.

• Assist in coding maintenance-related information into VMS as required.

• Checks /inspects the condition of all vehicles prepares maintenance and repair reports and submits to the Fleet Manager for further action.

• Follow up, collect, and update vehicle maintenance and fuel-related information on the tracking reports on time.

• Prepare and submit monthly Fuel Consumption report and Maintenance report to fleet manager for his/her review to be sent to all driver’s units on the 10th day of every month.

• Follow up and communicate with staff to raise RFGS for the taxi service provided.

• Work with taxi service providers so that payments arrive on time and are submitted to finance for facilitation.

• Ensure the proper filing and archiving of documents used for the report and maintenance update. 

• Track the tyer and parts consumption records and provide information to the fleet manager for analysis.

• Track the vehicle maintenance and service records and provide reminders on the next services to the fleet Officer and drivers regularly.

• Verify that drivers possess a minimum level of competence to maintain vehicles in order to guarantee their personal security and that of any passengers, and the protection of the equipment. 

• With Fleet Manager, design and implement orientation, testing, and training sessions for Drivers and Authorized Users on road safety and security, basic maintenance, and repair

• Assist in testing ex-pat staff who are allowed to drive CRS vehicles.

• Providing support to ex-pat staff while processing Ethiopian driving license

• Performs other related duties as required & assigned by immediate supervisor or his / her delegates.

Job Requirements

Typical Background, Experience & Requirements: 

Education and Experience 

·        Completion of a college diploma in a related field. Bachelor’s Degree in relevant field preferred. 

·        Minimum of 4 years work experience in fleet/transportation role. 

·        Experience in garage vehicle maintenance and repair.

·        Excellent knowledge of road traffic regulations, road network and road safety best practices. 

·        Ability to perform minor mathematical calculations 

·        Proficient in MS Office package (Excel and Word). 

·        Valid driver’s license with clean driving record 

·        IT Background is a plus.

 Competencies /Knowledge, Ability, and Skill   

§  Considerable knowledge of the occupational hazards and safety precautions of the trade

§  Excellent knowledge of CRS/ET’s objectives, policies, and procedures as they relate to the area of assignment

§  Regular vehicle maintenance report writing skill

Personal Skills  

·        Service-oriented with focus on meeting customer needs 

·        Well-organized and able to manage multiple tasks. 

·        Very good negotiation and relationship management skills 

·        Proactive, resourceful, solutions-oriented and results-oriented 

Required/Desired Foreign Language: English.    

Travel Required (include percentage of required travel, if applicable)  

Key Working Relationships:  

Supervisory: Drivers

Internal:  Fleet staff, Operation, field Admin/PDP managers, all drivers.

External:  Service providers, Garages, Insurance, Fuel Suppliers, 

companies and staffs, partners and local Government and vendors.

Agency-wide Competencies (for all CRS Staff):  

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.  

•        Integrity

•        Continuous Improvement & Innovation

•        Builds Relationships

•        Develops Talent

•        Strategic Mindset

•        Accountability & Stewardship

 Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Equal Opportunity Employer

How to Apply

You should fill the application form through this link: CLIK HERE and attach your up-to-date CV on / before the application deadline November 3, 2023. You will be contacted only if selected for written exam/interview. Phone solicitations will not be accepted. These job opportunities are open to Ethiopian nationals only.

CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. 

** Qualified women & persons with disability are highly encouraged to apply**

CRS is an Equal Opportunity Employer