About CRS

Catholic Relief Services (CRS) works to save, protect, and transform lives in need in over 100 countries globally, irrespective of race, religion or nationality through relief and development programs. CRS’ programs include emergency response, disaster mitigation and recovery, health, agriculture, education, microfinance, and peacebuilding among others. For nearly 60 years, CRS has taken the lead in responding to disasters affecting the poor and vulnerable communities in Ethiopia. CRS’ disaster mitigation and recovery interventions in conflict, drought and flood prone areas in the country have restored household and community assets through humanitarian assistance including food, agriculture, health, nutrition, WASH, and peacebuilding projects. 

 This position will be based at CRS Office in Addis Ababa, with frequent field travels to partner managed food distribution sites and will oversee JEOP commodity risk and compliance monitoring; liaise with local authorities, consortium partners and UN agencies; and represent JEOP management in the field as appropriate.

Job Title:                        Fleet Officer

Band:                              V

Required number:        One

Department:                 Operations

Employment Term:      Indefinite term 

Reports To:                   Field Manager
Country/Location:       CRS Ethiopia/Dire Dawa

Job Summary:

You will coordinate the movement of Dire Dawa CRS-owned and leased vehicles fleet and assign drivers to assist with meeting all travel and transportation needs in support of the delivery of high-quality programming to the poor and vulnerable. You will help ensure the safety and security of passengers and transported goods, support safeguarding of the organization’s motorized assets and all other resources related to fleet operations and minimize risks and liabilities. 

Job Responsibilities: 

• Communicate and collaborate with staff to schedule and coordinate vehicle movements, assess and plan routes, and assign drivers to ensure optimal resource use and meet program needs per required schedules and standards. 

• Apply all vehicle management operating procedures in compliance with agency travel and vehicle-related policies, local legal requirements, and donor regulations. 

• Supervise and coach assigned drivers to ensure safe and secure driving and strict adherence to CRS vehicle policies. 

• Monitor and report on the physical security of all motorized assets, spare parts, and fuel. 

• Perform regular diagnostic checks of all motorized assets and act for timely and quality maintenance and repair.

• Coordinate and assist in obtaining vehicle customs clearance, registration, insurance, and plates.

• Supervise and facilitate the maintenance of all records related to the fleet and fleet operations.

• Ensure that all vehicles have the appropriate and required tools and equipment on board to enable users to perform minor maintenance and repairs in the field.

• Verify that vehicle daily checks are conducted and signal any actual or potential problems on time.

• Ensure the timely delivery of vehicles scheduled to undergo regular maintenance to garage facilities and their rapid return to CRS. 

• Follow up on the repair and/or maintenance of vehicles by the insurance company in accordance with the work orders submitted.

• Follow up, collect, and update vehicle and driver movement-related information on the tracking reports on time.

• Ensure the proper filing and archiving of documents used for rental vehicle usage, taxi services and insurance claims.

• Ensure efficient & effective document handling for further internal references and external and internal audit purposes. 

• Verify that drivers possess a minimum level of competence to maintain vehicles in order to guarantee their personal security and that of any passengers, and the protection of the equipment. 

• Performs other related duties as required & assigned by immediate supervisor

Job Requirements

Typical Background, Experience & Requirements: 

Education and Experience 

·        Completion of college diploma in related field. Bachelor’s Degree in relevant field preferred. 

·        Minimum of 4 years work experience in fleet/transportation role. 

·        Experience in minor vehicle maintenance and repair. 

·        Excellent knowledge of road traffic regulations, road network and road safety best practices. 

·        Ability to perform minor mathematical calculations 

·        Proficient in MS Office package (Excel and Word). 

·        Valid driver’s license with clean driving record 

 Competencies /Knowledge, Ability, and Skill

§  Considerable knowledge of the occupational hazards and safety precautions of the trade

§  Excellent knowledge of CRS/ET’s objectives, policies, and procedures as they relate to the area of assignment

§  Regular vehicle maintenance report writing skill

 Personal Skills  

·        Service-oriented with focus on meeting customer needs 

·        Well-organized and able to manage multiple tasks. 

·        Very good negotiation and relationship management skills 

·        Proactive, resourceful, solutions-oriented and results-oriented 

Required/Desired Foreign Language: English.    

Travel Required (include percentage of required travel, if applicable)  

Key Working Relationships:  

Supervisory: Drivers

Internal:  Fleet staff, Operation, field Admin/PDP managers, all drivers.

External:  Service providers, Garages, Insurance, Fuel Suppliers, 

companies and staffs, partners and local Government and vendors.

Agency-wide Competencies (for all CRS Staff):  

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.  

•        Integrity

•        Continuous Improvement & Innovation

•        Builds Relationships

•        Develops Talent

•        Strategic Mindset

•        Accountability & Stewardship

 Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Equal Opportunity Employer

How to Apply

You should fill the application form through this link: CLIK HERE and attach your up-to-date CV on / before the application deadline November 3, 2023. You will be contacted only if selected for written exam/interview. Phone solicitations will not be accepted. These job opportunities are open to Ethiopian nationals only.

CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. 

** Qualified women & persons with disability are highly encouraged to apply**

CRS is an Equal Opportunity Employer