External/ Internal/

Reference No:  REC/096/23

Job title:    Senior Finance Officer

Location:          Addis Ababa

Reports to: Finance Manager

Number of Posts2(Two)

Closing date:   Nov. 12.2023

 About GOAL

GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.

GOAL is a non-for-profit organization that has been working in Ethiopia for over 30 years across all the region of the country towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition, healthcare and education. GOAL implements a range of multi-sectoral development, resilience, recovery and humanitarian responses Programmes by being sensitive to crosscutting issues including gender, accountably, child protection, HIV/AIDS.

 We envision a world where poverty no longer exist, where vulnerable communities are resilient, where barriers to wellbeing are removed and where everyone has equal rights and opportunities. GOAL Ethiopia’s main donors are Irish Aid, USAID/OFDA, EHF, ECHO and other private donors.

General Description of the Role and Objectives

The HO Senior Finance Officer will be responsible for preparing and reviewing transactions to ensure they comply with GOAL Ethiopia’s financial policies especially as to coding, accuracy, and completeness.  S/he will also be responsible for timely preparation, review and submission of fund requests, Budget Monitoring Tools or GMT, Different Journal like VAT, Payroll, Prepayment, Core cost, Recharge, donor, and government reports.

Key Areas of Accountability/Duties

·      The primary responsibility of the HO Senior Finance Officer is to ensure the proper financial management of all funds and ensure timely and accurate preparation of monthly accounts consisting of the DSR, Sage inputs and schedules, and supplementary schedules and ensure that all are consistent with all information from prime books of accounts and all duly approved journals.

·       To review and import HO Cash book and journals after head office Finance manager and Deputy head of finance reviews.

·       Ensure all supplementary schedules are promptly and accurately prepared monthly.

·       On a weekly basis follow up on all floats, other accountabilities, outstanding debtors, and creditors and notify management of the need for any remedial actions.

·       Promptly respond to any queries on the management accounts from GOAL head office in Addis and any technical team visitors.

·       Review, consolidate and submit monthly HO funds request and send to HQ for approval.

·       Review, consolidate and submit monthly Dublin Float request (Including all Area Office) and send to HQ for Approval.

·       Ensure that all cash management systems are complied with and reported on. Work with the head office finance manager and other senior management to agree to any waiver requests to be sent to HQ in Dublin.

·       Support the preparation of budgets and budget narratives for proposals to donors, government and other bodies and prepare financial reports on current funding for GOAL, donors, government, and other external bodies specific to her/his area of management.

·       Work Closely with program and other support teams in budget modifications and re-alignments as necessary.

·       Work with HO Budget Holder to ensure they have properly allocated staff time using a fair and auditable basis and that this is reflected in all budgets and financial reports (both internal and external) and that this is explicitly monitored in the Budget Monitoring Tool (BMT) process.

·       Work with the HO Logistics and other Budget Holder to ensure core costs at HO have been equitably allocated to all grants.

·       Work very closely with HO Budget Holder to ensure that key managers have up to date, accurate financial information to facilitate planning and response. This will include, but not be limited to, issuing a monthly GMT showing actual expenditures to the program team by the tenth working day of the month, ensuring that the GMT is completed with forecast information, reports on commitments and use of prior month funding and is returned by the 13th working day of the month from the relevant budget holder, and reviewing and sending comments on the analysis returned by the budget holder by the 15th working day of the month. 

·       Monitor and control current expenditures, liaising with programme staff, when necessary, to ensure that expenditure stays within available funding and agreed budgets using budget-monitoring tools and highlight, as appropriate, under/overspends and agree actions required with respective senior management.

·       Review all bid analyses and payment request forms received in the finance department.

·       Ensure that all cash advances are issued and accounted for, with all necessary waivers if applicable, in accordance with GOAL’s financial procedures. Prepare reports on all aspects of cash management as required within the GOAL finance manual.

·       Support the opening of bank accounts in all project locations (where possible) and ensure that all GOAL finance procedures are complied with and reported promptly.

·       Support the preparation of year-end financial statements, arrange, and ensure timely completion of year-end audit. Liaise with auditors with respect to donor and GOAL Dublin audit requirements and facilitate audit work.

·       Maintain and improve appropriate systems of internal control, particularly with respect to field office sites, and make use of IT where appropriate to improve financial systems.

·       Review monthly payrolls and ensure correct allocation to donor budgets and that all necessary taxes are paid to the authorities in a timely manner.

·       Ensure that staff allocation percentages are properly posted to the shared drive and informed the Human Resources in line with GOAL Ethiopia procedures.

·       Work with Human resources to  authorized and support the payroll and postings to the accounts package.

·       Ensure that both donors’ and GOAL’s financial procedures and policies are always adhered to. Ensure donor guidelines are always followed.

·       Ensure that all VAT recoverable under donor guidelines is correctly processed, monitored and recorded properly. Report to the Head of Finance and senior management any VAT reclaimed but not received within 10 working days of each month end.

·       Always ensure confidentiality of all GOAL Ethiopia financial data, ensuring that no information is reported externally without sign off by either the Assistant Country Director (Systems) or the Country Director

·       Assist the Head office Finance manager wherever possible with donor liaison.

·       Make regular site visits and ensure that field staff (local and expatriate) including regional and field programme managers are trained in financial reporting and financial procedures for field site operations. Submit reports and any findings on all site visits to the DHOF within Three working day of the visit.

·       To always work in a manner that promotes teamwork within GOAL and assist in the achievement of GOAL’s programme aims.

·       Capacitate, guide, and supervise respective subordinates, ensuring that all tasks as described by their job descriptions have been carried out in a timely manner and ensure tasks are completed with the skill and competence needed to ensure accuracy of accounting data.

·       Carry out appraisals of all subordinates in an effective and timely manner in line with GOAL Ethiopia’s human resources manual.

·       Other tasks and responsibilities as directed by immediate supervisor, HO Finance Manager or senior management

Values & Behaviours:

Strong commitment to upholding and promoting GOAL’s values; Respect, Integrity, Courage, Partnership and Humanitarianism.

Mainstreaming Issues:

·        Familiarize self, understand and implement according to area of responsibility, GOAL’s policies and procedures on mainstreaming of Gender, HIV/AIDS, Child protection and Accountability.

·        Ensures gender and HIV/AIDS is effectively mainstreamed throughout the programme activities, work plans, budgets, reports, researches, analyses and where specifically relevant, analyzed in detail;

·        Work on increasing the sensitivity and awareness of staff towards Gender, HIV/AIDS ,Child Protection and Accountability issues.

Compliance Issues

·        Familiarize self and understand to GOAL Donor Compliance issues, specifically to the terms and conditions of the Donor the programme is working on and comply with same in area of responsibility. 

·        Ensure the timesheet of each staff in the office is completed using the right time allocation accurately and sent to the responsible person in HR department at HO on a monthly basis.

·        Ensure the timesheet of each staff in the office is completed using the right time allocation accurately and sent to the responsible person in HR department at HO on a monthly basis.

·        Review the monthly beneficiary distribution summary sheets (BDSS) completed by the L/F/A Officer and ensure this is sent to the responsible person in Grants Unit based at HO on a monthly basis.

·        For those documents listed in the log frame as means of verification, ensure proper hard copy and soft copy files are kept at field level and same are submitted to the responsible person in Grants Unit based at HO on a quarterly basis (calendar quarters).

·        Understand the branding/visibility plan of the specific donor funding the program and ensure implementation of this accordingly in the office and operational areas in cooperation with the responsible person in RRP department based at HO

·        During project closeouts ensure program deliverable documents during implementation of the program including beneficiary distribution lists are formally submitted using the standard forms to the Regional Logistics Coordinator.

Job Requirements

Do you want to join an exciting organization that brings high level impact to the community and add value to your professional advancement?  Then join us if you have:

• BA Degree in Accounting or related field with a minimum of 6 - 8 years of related work experience of which at least 3 years senior management level in an international NGO managing multi-million-dollar budget programmer funded by USAID/OFDA, ECHO.  EHAF, Irish Aid, etc.

• With internationally recognized accounting qualification (ACCA, etc.).

•  Understand cross-cutting issues of GESI, child participation, and others to ensure their incorporation into program design and implementation.

• Ability to deal and work with difficult, often complex work situations.

• Multilinguistic skill is a plus. 

Key qualities, Skills, and Competences:

•Ability to work with advanced excel, SAGE, BMT; proficiency in standard office software packages; Proficiency in verbal and written English; firm belief in teamwork, demonstrated technical and managerial ability, sound judgment, ability to interact and work effectively with others at all levels; excellent communicator, facilitator and trainer; flexible and capable of working with an international country team; attention to detail, ability to work under deadline.

•Keeping confidentiality, accountability, excellence, adaptability, innovation, coaching, facilitating change, developing teams, planning and organizing.

•Ability to work on their own, a self-starter with high energy levels and the capability to work with in a multi-cultural team

Desirable qualities, Skills, and Competences:

•Resilience: Maintains focus and intensity and remains optimistic, persistent and professional even under adverse, stressful or difficult situations.

•Continually looks to improve personal skill, knowledge and work hence contribute to capacity building within the team and organization,

REMUNERATION and BENEFITS:

·        GOAL will pay a competitive basic salary based on the salary grading with addition benefits.

·        A chance to develop tangible experience.

·        Being part of a team who continue to make a real difference to the lives of the most vulnerable people.  

Commitments:

GOAL’s recruitment procedure is fair and transparent which is also in line with the organization’s commitment to its integrity, honesty and culture. GOAL is committed to ensure that, its performance complies with the terms and conditions of relevant agreements, applicable laws & regulations. Hence, pre-employment background checks will be conducted, and employees are required to read, understand, sign and implement different polices including safe guarding and child protection policy, Protection from Sexual Exploitation and abuse policy, sexual harassment policy, code of conducts and any other rules and regulation of the organization. GOAL is strongly committed not to harm the people under its care.

GOAL Ethiopia is committed to safeguarding and promoting the safety of people who involves in its work and demands all staff exhibit the highest commitment. GOAL Ethiopia will verify skills and commitment of the candidate in the assessment process and perform Background reference check.

How to Apply

APPLICATION PROCEEDURE:

Interested and qualified applicants need to submit ONLY once their non - returnable application with CV for one vacancy. The vacancy reference number along with the title & Duty station need to be written in the application letter

·        Applicants can directly apply online using THIS LINK

GOAL strongly encourages female candidates to apply!

Only short-listed candidates will be contacted for an interview and exam.

Shortlisted candidates will need to submit other supporting documents upon request at later stage.

GOAL is not able to contribute towards any costs incurred by candidates during the recruitment process