I Job Summary

The purpose of the General Supplies Officer position is to receive, store, record, and keep commodities safely, and issue materials against document. S/he makes sure that bin cards, shelves racks are used appropriately.  Files and keeps all documents of the store.

II. Responsibilities

Job Responsibility #1:  Recording and documentation (25%)

• Records all incoming and outgoing goods in bin cards and ensures proper placement of cards on shelves to facilitate identification and inventory counting.

• Files all documents such as purchase requisitions, purchase orders, sales order forms, and suppliers packing lists or delivery orders.

• Prepares quarterly and annual stock movement status report.

• Gives identification labels to shelves or racks.  Sorts out all goods received by types and according to their classifications, and stores them, allocating available space of the store economically and diligently, reduces holding goods and minimizes material damage.

• Provides monthly status report of items in value and quantity.

• Physically counts and prepares quarterly stock report and submits report with explanation for any discrepancy.

• Takes annual inventory of all reusable and non-reusable inventory items.

• Prepares inventory and other reports, and notifies the Logistics admin coordinator when inventory balances fall below the defined minimum stock levels.

• Enters GRN information into the computerized accounting system

• Documents confirmation from both HO and FOs for goods received and services rendered.

Job Responsibility #2 Receiving and Storing Supplies 

• Initiates purchase request for items not available in the store.

• Receives, records, stores, keeps safely all items purchased, consigned and returned, transferred from FOs, from expatriate homes and acknowledges receipt through completion of goods receiving notes (GRN).

• Checks goods against purchase orders, suppliers’ invoices and or packing lists, and ensures  goods are in good condition before receiving them.

• Reports missing, damaged, broken or spoiled items to supervisor and documents through the relevant goods receiving note.

• Ensures that items are kept in the store properly and that respective documentation such as stock and bin cards are maintained.

• Designs appropriate storage arrangements for efficient utilization of the available space, and to allow easy movement of people in the store.     

• Establishes the maximum and minimum stock levels for each item as required.

Job Responsibility #3: Issuing supplies (10%)

• Issues materials and supplies to requisitioning departments/units in the organization up on receipt of duly signed store material requisition;

• Arranges transport of materials to Field Offices in collaboration with the Field Offices themselves and the Procurement Officer;

• Maintains a file for all materials issued.

Job Responsibility #4:  Others (5% )

• Gives advice to the Administration Director on disposal mechanism of obsolete and idle items in stock and also perform other duties as assigned

III GENDER EQUALITY

• Understanding and demonstrated commitment to the importance of gender, youth, and social inclusion issues.

• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming

Job Requirements

IV Qualifications

Required:

• College Diploma/ Degree in supplies management or accounting

• 2 years of relevant work experience for diploma holders or 1-year relevant work experience for first degree as supplies officer

Desired:

• Good Computer skills

• Good eyesight and physical fitness

• Safety conscious

• Able to work accurately.

• Trustworthy and reliable

• Report writing skill.

How to Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through this LINK

Only short-listed candidates will be contacted.

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!

CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.

CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives, or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.