About EDI Ethiopia

The Entrepreneurship Development Institute (EDI) Ethiopia is an autonomous institution reporting to the Ministry of Labor and Skills. EDI came into being following the latest government reorganization bringing together two entities, namely: The UNDP-supported Entrepreneurship Development Center (EDC), established in February 2013, and the World Bank-financed Women Entrepreneurship Development Project (WEDP), inaugurated in December 2012. EDI aims to promote the emergence of a vibrant, competitive, and innovative private sector, in particular a strong SME segment. This is accomplished through a comprehensive package of entrepreneurship support programs ranging from ecosystem and capacity building to BDS, access to finance, market linkage, and business incubation and acceleration services. Following its new mandate as a national institution, EDI plays a key role in the Ethiopian entrepreneurial ecosystem, and has undertaken a strategic shift from direct services provider to building the capacities of other public and private institutions in the ecosystem.

About SEED Program

The Sustainable Employment through Entrepreneurship and Enterprise Development (SEED) Program is a 5 years program designed in partnership with the Mastercard Foundation and a consortium of organizations led by the Entrepreneurship Development Institute (EDI). The Program aspires in creating Dignified and Fulfilling Jobs for 1 million youth and women in Ethiopia. SEED will be anchored at the Technical, Vocational and Training (TVT) institutions aiming to support  the advancement of education and youth employment by capacitating  100 TVTs through  introducing transformative operational business models, supporting the establishment and operationalization of business incubation centers and the development of demand-driven and quality training programs, and supporting linkages essential for cooperation and collaboration for TVTs to become self-reliant and entrepreneurial. 

The program has four major interventions; i) Transforming 100 TVTs towards enabling one million dignified and fulfilling work; ii) Enhancing the employability of young people through skilling and enterprise development; iii) Facilitating innovative access to finance and market linkages; and iv) Improving enabling environment for entrepreneurship and enterprise development. 

Scope of work and job description 

Job Summary

The Procurement Officer is responsible to work closely with Finance and admin department of EDI Ethiopia and Procurement team, as well as regional-based staff for the procurement of all materials and services required for the institution and Seed program and reports to the Procurement department. The position will liaise with the rest of the team for procurement and finance to ensure all Procurement Policies, Procedures and guidelines are in place, followed and documented.

Key Responsibilities

• Execute procurement and sourcing of all items and service purchase from suppliers with transparent accountability, efficiency and cost effectiveness. By meeting the six rights of supply (right price, right time, right quantity and quality services to the required places & from the most cost-effective source).

• Well understood Procurement policy and process of the institution & SEED program and implement well and understand Internalize Procurement Policy.

• Document the procurement process and maintain accurate physical and electronic documentation and requisite authorizations in accordance with Dexis and USAID rules and regulations.  

• Provide the required procurement-related administrative support for the regional offices as requested by the program manager and the Senior procurement and logistics manager 

• Request and obtain quotations for all project-related procurements.  

• Prepare and issue requests for quotations, receive the proposals, and prepare bid analysis documents.  

• Draft purchase orders, subcontracts, and consulting agreements for the Procurement and Logistics Manager’s review and approval.  

• Facilitate processes required for Procurement to include maintain and update procurement database, vendors database, tracking contract and framework agreements

• Completing procurement transaction and payment and prepare electronic documentation for all purchases as per standard procurement documentation requirement.

• Ensure items are delivered to warehouse and Goods Received Note is issued when the Supplies is received and dispatched.

• Ensure finalized procurement documents are timely scanned and submitted to the Finance Department for payment.

• Compile Suppliers data base like a supplier’s background, capabilities, and integrity.

• Provide documents and information to the warehouse staff when new fixed assets are procured.

• Provide relevant procurement data to management to support operational needs and the program development process.

• Ensure that procurement-related deliverables for program activities are achieved on schedule, in accordance with approved specifications and within the allocated budget. Monitor and track all project procurement activities. 

• Onsite and remote support for field procurement staffs, facilitate payments in country office. Ensure all suppliers are regularly vetted, get proper approval, numbered and filed in the Procurement team.

• Provide procurement planning support to the program staff as required.

• Prepare contracts and amendments of contracts when needed. 

• Submit procurement reports on a weekly & monthly basis.

• Maintain an inventory of project assets and equipment, and the provision of office supplies and consumables.  

• Perform other duties assigned by the line supervisor.

Open Position: One Position 

Contract duration: One year with possible extension

Job Requirements

Qualifications:

Education / Experience Needed

• BA degree in Procurement, supply chain management, purchasing management, Business management, Marketing management, or related field. 

• Minimum of Five (5) Years’ Experience in a similar setup preferably in INGO/NGO.

Skills Required

• Excellent Computer skills like Excel, Word and related and other software desired.

• Ability in using strategic tracking of exchanges in procurement (STEP) or other relevant procurement tracking software.

• Display creative problem solving in addressing and resolving emerging project needs.  

• Excellent Verbal/written & oral communication skill in English. 

• Able to communicate complex issues in a concise, accessible and engaging way.

• Able to give attention to detail.

• Ability to prioritize and manage a high-volume workload in a fast-paced work environment.  

• Well-developed organizational and planning skill. Well organized documentation skill.

• High integrity, pro-active, stable, robust character and a good team-player.

• Punctuality and respect for rules and procedures.

• Must be able to maintain highest level of confidentiality regarding work-related information and data. 

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area circumference and volume. Ability to apply concepts of basic algebra and geometry

How to Apply

Entrepreneurship Development Institute (EDI)-Ethiopia now invites eligible candidates to apply for the above mentioned positions. Interested candidates should provide information demonstrating that they have the required qualifications and relevant experience to perform the required services.

The applicants should clearly describe the name of the position to which they are applying for on their application letter.

Female Applicants are highly encouraged to apply for all positions

Submit your recent and compressive CV with a letter of application and other relevant supporting documents via email: info@edi-ethiopia.org or in person to Entrepreneurship Development Institute, located around Kasanchis Nega City Mall, 3rd floor. For further information contact Tel. +251115571150